MACPA NFP Case Study at XBRL US

•

1 like•765 views

Thomas Hood

Business Technology

XBRL
for
Nonproﬁt
Financials

Maryland Association of CPAs

Maryland
AssociaHon
of
CPAs

• 8,500
CPA
members

• $6.5
million
budget

• 34
employees

What
Intrigued
us?

• Global
Ledger

• BoJom
up
approach

•  Free
the
data

• Faster
informaHon

Why
is
this
important
to
CPAs?

• It
will
change
how
they
work!

• Less
compiling

• More
analysis
and
interpretaHon

IniHal
work
on
XBRL

•  Mapping
was
a
challenge

•  Non-‐Proﬁts
need
their
own
taxonomy

•  XBRL
would
be
beneﬁcial
in
the
non-‐
proﬁt
community

Recent
XBRL
work…...

•  Tagged
at
the
transacHon
level

•  Tagged
our
membership
database
&

Dynamics

•  Pulled
from
both
to
populate
reports

•  Drill
down
capability

•  Faster
informaHon

Global
Ledger
Savings?

•  Diﬃcult
to
quanHfy

•  More
detail

•  Faster

•  AutomaHon

•  Deeper
informaHon

Technical
Overview

•  Map
accounHng
data
to
XBRL
Global
Ledger

Taxonomy

•  Use
Dynamics
and
Am.Net

•  Use
Excel
data
import
for
KPI
analysis,
other
apps

•  UHlize
Global
Ledger
data
to
automate
internal

ﬁnancial
reporHng
process
–
KPIs,
Audit,
Freedom

of
Data

MACPA s
AccounHng
System

•  Membership
database
–
•  Microsoc
Dynamics

AM.Net
–  Accruals

–  A/R
–  Budgets

–  A/P
–  FRX
Reports

–  Event
Data

–  No
Accruals
accounted
for

in
reports

Disconnects/Fix

•  AccounHng
Systems
•  XBRL
Global
Ledger!

Don t
talk
to
each
other
•  AlternaHve
soluHon:

•  Staﬀ
require
diﬀerent
–  Give
Dynamics
and
Am.Net

data
sets
an
UlHmatum:
Stop

ignoring
each
other
or
we

•  Are
the
numbers
right
–

are
switching
to

manual
process
response
QuickBooks
unHl
they
start

behaving.

Mapping

•  Altova
Mapforce

•  IdenHfy
correct
informaHon
–
tables
in
DB

•  Use
SQL
to
retrieve
relevant
data

•  AccounHng
Data
to
XBRL
GL
Taxonomy

•  Process
XBRL
GL
Data
using
SQL

•  Create
batch
ﬁles
to
update
instance
documents

Drill
Down
Internal
Statements

OperaHng
Statement
–
Excel
Pivot

Table

Drill
Down
Internal
Statements

2nd
Level
Detail
–
Web
Expenses

Drill
Down
Internal
Statements

3rd
Level
Detail
–
Web
Expense

Global
Ledger
Beneﬁts?

•  Faster
movement
of
data

•  Reduced
manual
eﬀort

•  ReducHon
of
errors

•  Comparability
across
other
organizaHons

•  Deeper
analysis

–  TransacHon
level
detail
availability

–  Annual,
Quarterly,
Monthly
for
past
11
years
of
data

Where
are
we
going?

•  Non-‐proﬁt
taxonomy

•  Graphic
representaHon

•  Form
990
populaHon

•  SBR
in
Maryland?

•  Direct
Cash
Flow
Statement
-‐
With
drill
down

•  Salesforce.com

•  Sharing
data

Set
Your
Data
Free!

Copyright
Paramount
Pictures

Thanks
to…….

•  Eric
Cohen
–
PwC

•  Mike
Willis
–
PwC

•  Tara
LeFave
–
Altova

•  Beth
O Brien
-‐
Altova

•  Taylor
Hawes
–
Microsoc

•  Chethan
Gorur
–
Trintech

More
XBRL
resources
from
MACPA

•  Our
blog
CPA
Success

–  hJp://www.cpasuccess.com/XBRL

•  Our
podcasts

–  hJp://www.macpa.org

•  Our
XBRL
webcasts
in
our
learning

center

–  hJp://www.macpa.org/Content/23333.aspx

•  Case
study
on-‐line

hJp://www.cpasuccess.com/2011/06/macpa-‐and-‐xbrl-‐a-‐
small-‐biz-‐case-‐study.html

Contact
info………

•  Skip
Falatko
•  Thomas
Hood

•  skip@macpa.org
•  jh55424@gulls.salisbury.edu

•  Linkedin
hJp:// •  Linkedin
www.linkedin.com/pub/skip-‐ hJp://www.linkedin.com/pub/
falatko/4/14b/332
thomas-‐hood/17/76a/5a1

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Presentation by Skip Falatko & Thomas Hood to the XBRL US Conference in Nashville. Maryland Association of CPAs case study on how we standardized our financial data down to the transaction level using XBRL GL. We were able to streamline our internal financial reporting, creating drill down financial statements and automating export to our KPI Analysis system across two different systems. The result? faster data for management decision making, increased accuracy, and freeing up finance team for more analysis and less checking of data.

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MACPA NFP Case Study at XBRL US

1. XBRL for Nonproﬁt Financials Maryland Association of CPAs

2. Maryland AssociaHon of CPAs • 8,500 CPA members • $6.5 million budget • 34 employees

3. What Intrigued us? • Global Ledger • BoJom up approach •  Free the data • Faster informaHon

4. Why is this important to CPAs? • It will change how they work! • Less compiling • More analysis and interpretaHon

5. IniHal work on XBRL •  Mapping was a challenge •  Non-‐Profits need their own taxonomy •  XBRL would be beneficial in the non-‐ profit community

6. Recent XBRL work…... •  Tagged at the transacHon level •  Tagged our membership database & Dynamics •  Pulled from both to populate reports •  Drill down capability •  Faster informaHon

7. Global Ledger Savings? •  Diﬃcult to quanHfy •  More detail •  Faster •  AutomaHon •  Deeper informaHon

8. Technical Overview •  Map accounHng data to XBRL Global Ledger Taxonomy •  Use Dynamics and Am.Net •  Use Excel data import for KPI analysis, other apps •  UHlize Global Ledger data to automate internal ﬁnancial reporHng process – KPIs, Audit, Freedom of Data

9. MACPA s AccounHng System •  Membership database – •  Microsoc Dynamics AM.Net –  Accruals –  A/R –  Budgets –  A/P –  FRX Reports –  Event Data –  No Accruals accounted for in reports

10. Disconnects/Fix •  AccounHng Systems •  XBRL Global Ledger! Don t talk to each other •  AlternaHve soluHon: •  Staﬀ require diﬀerent –  Give Dynamics and Am.Net data sets an UlHmatum: Stop ignoring each other or we •  Are the numbers right – are switching to manual process response QuickBooks unHl they start behaving.

11. Mapping •  Altova Mapforce •  IdenHfy correct informaHon – tables in DB •  Use SQL to retrieve relevant data •  AccounHng Data to XBRL GL Taxonomy •  Process XBRL GL Data using SQL •  Create batch ﬁles to update instance documents

12. AM.Net to XBRL GL

13. Dynamics to XBRL GL

14. AccounHng Data Dynamics

15. AccounHng Data AMNET

16. XBRL GL Data

17. Excel XML Import

18. Financial Scoreboard Graph

19. Audit Worksheet Budget vs. Actual

20. Drill Down Internal Statements OperaHng Statement – Excel Pivot Table

21. Drill Down Internal Statements 2nd Level Detail – Web Expenses

22. Drill Down Internal Statements 3rd Level Detail – Web Expense

23. Global Ledger Beneﬁts? •  Faster movement of data •  Reduced manual eﬀort •  ReducHon of errors •  Comparability across other organizaHons •  Deeper analysis –  TransacHon level detail availability –  Annual, Quarterly, Monthly for past 11 years of data

24. Where are we going? •  Non-‐proﬁt taxonomy •  Graphic representaHon •  Form 990 populaHon •  SBR in Maryland? •  Direct Cash Flow Statement -‐ With drill down •  Salesforce.com •  Sharing data

25. Consider Global Ledger

26. Set Your Data Free! Copyright Paramount Pictures

27. Thanks to……. •  Eric Cohen – PwC •  Mike Willis – PwC •  Tara LeFave – Altova •  Beth O Brien -‐ Altova •  Taylor Hawes – Microsoc •  Chethan Gorur – Trintech

28. More XBRL resources from MACPA •  Our blog CPA Success –  hJp://www.cpasuccess.com/XBRL •  Our podcasts –  hJp://www.macpa.org •  Our XBRL webcasts in our learning center –  hJp://www.macpa.org/Content/23333.aspx •  Case study on-‐line hJp://www.cpasuccess.com/2011/06/macpa-‐and-‐xbrl-‐a-‐ small-‐biz-‐case-‐study.html

29. Contact info……… •  Skip Falatko •  Thomas Hood •  skip@macpa.org •  jh55424@gulls.salisbury.edu •  Linkedin hJp:// •  Linkedin www.linkedin.com/pub/skip-‐ hJp://www.linkedin.com/pub/ falatko/4/14b/332 thomas-‐hood/17/76a/5a1

MACPA NFP Case Study at XBRL US

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