Together we can protect our $283 billion dollar industry and most importantly the millions of people who attend meetings, exhibitions and conferences every day. The safety and security of our attendees, members, stakeholders, employees and the general public is a shared responsibility. Recognizing the need and the potential for greater industry collaboration to address this priority, and given the current threat assessments provided by the top security professionals, it became a clear industry priority to establish national guidelines for convention centers and related venues around the U.S. and to create alignment with the Department of Homeland Security and the SAFETY Act office. In our webinar, join leaders from the International Association of Venue Managers and the International Association of Exhibitions and Events who will discuss the new collaborative Exhibitions and Meetings Safety and Security Initiative. Additionally, our destination expert will help you understand how the Convention and Visitors Bureau can act a conduit in the destination to connect you to emergency planning and security resources and make the multi-faceted process of securing your event easier.

1. Meeting & Event
Security Is
Everybody’s
Business
Presented by

2. Our Panelists
David DuBois
CMP, CAE, FASAE, CTA
President and CEO
IAEE
Mark Herrera
Director of Education
IAVM
John Cychol, FCDME, CTA
VP Meeting Sales
Fort Worth CVB

3. Our Webinar Road Map
Exhibitions and
Meetings Safety and
Security Initiative
Working together for
greater safety
How CVBs help you
connect to facilities
and community
security resources

6. How do we protect our $283 billion dollar
industry and the millions of attendees everyday?

7. Show
Organizers
Industry Trade
Associations
Private and Public
Corporations
#1
Priority
Safety and security of attendees, members
and employees

8. Strategic Approach and Objectives
• Establish recognized national guidelines
• Understand this is a shared responsibility
• Create Industry Security Council (ISC) to vet and validate guidelines
• Create a consistent and accessible template of security
guidelines/smart and best practices
• Establish a certification program

9. Why is Safety & Security Important in the 21st Century?
• Extremists are targeting places where
crowds gather
• Need to embrace finding solutions to
address the growing threat environment
• Imperative to implement stronger training
and safety programs that protect every
individual

10. Industry Security Council (ISC)
• Convention Centers
• Service Contractors
• Event Organizers
• Security Experts
• Department of Homeland Security

11. Industry Security Council (ISC)
• Industry’s Voice
• Practices, Guidelines and Tools
• Practical - Scalable - Flexible - Procedural
• In alignment and partnership with DHS/SAO
• Custom application for our industry
More Than 40 Industry Leaders Participating

12. Safety Act Certification
• Created after 9-11 to support U.S. infrastructure
• Sports venues ahead of public venues
• EMSSI is ground breaking 1st ever public/private
partnership with DHS/SAO
• Provides legal liability protections for qualified anti-
terrorism technologies/services

13. Safety Act Certification

14. Organizing Events: Best Practices
• EMSSI provides the opportunity and roadmap to achieve
DHS/SAO Designation and Certification
• DHS Certification is an “opt in” program
• DHS Safety Act Office is a resource NOT a regulatory
agency
• Guidelines not standards

15. Organizing Events: Best Practices
• Perform a Risk Assessment (Always include a security representative in
meetings)
• Site Evaluation, Parking & Security (Prepare a checklist of security
questions)
• Ask for Evacuation Plans in case of Emergency
• Crowd Management (Crowd Types & Guard Force Requirements)
• Know the location of all emergency exits in the event of an emergency
• Access for EMS or First Responders
• Contingency plans in case of bomb threats or power outages
• Medical Service Plan (Addressing injuries & Illness to include staging
areas)

16. Organizing Events: Best Practices
• EMSSI Launch at IMEX: October 2016
• ISC 4 Subcommittees/work groups created to review and provide
input
• Portal design established to house the guidelines
• Over 60 Industry organizations pledge support
• Over 2,500 work hours dedicated to the development of EMSSI
• 2 Pilots completed in Houston and Overland Park
• Plan to submit IAVM guidelines for DHS/SAO Designation

17. Current Supporting Entities
International Association of Venue Managers / IAVM
International Association of Exhibitions & Events / IAEE
Exhibition Services & Contractors Assn / ESCA
o American Society of Association Executives
(ASAE)
o American Society for Industrial Security
o American College of Emergency Physicians
o BluePay
o Buttine Insurance
o Consumer Technology Assn (CES)
o Destinations International
o Duke Energy Convention Center
o E.J. Krause
o Events D.C.
o Events Industry Council
o Fern
o Fort Worth CVB
o Freeman
o Center for Internet Security
o Charlotte Convention Center
o Colorado Convention Center (Denver)
o Colorado Springs CVB

18. Current Supporting Entities
o GES
o George R. Brown Convention Center (Houston)
o Hot Springs CVB
o Houston CVB
o Informa Exhibitions
o Las Vegas CVA
o Los Angeles Convention Center
o Maritz Global Travel
o Massachusetts Convention Center Authority
(Boston)
o Meet Atlantic City
o Meetings Means Business Coalition (MMBC)
o Meeting Professionals International (MPI)
o Overland Park Convention Center
o Penton
o Professional Convention Mgmt. Assn (PCMA)
o Kay Baily Hutchinson Convention Center (Dallas)
o Kentucky Intl Convention Center Keyway Security
Advisors

19. Supporting Entities
o Promotional Products Association International
o Reed Exhibitions
o San Diego Convention Center
o Saratoga CTB
o Security Industry Association
o Simpleview
o Society of Independent Show Organizers (SISO)
o Team San Jose
o United Service Companies
o United States Travel Assn (USTA)
o United Business Media
o Utah Valley CVB
o Visit Charlotte
o Visit Hot Springs
o Visit Huntington Beach
o Visit Louisville
o Visit Mesa
o Visit Raleigh
o Visit Tucson
o Washington State Convention Center

20. 1. Training
2. Exterior Perimeters
3. Coordination of Efforts/First Responders
4. Guest Services-Front Line Staff
5. Drone Policy
6. Threat and Vulnerability Assessments
7. Active Shooter and Workplace Violence Situations
8. Crowd Control
9. Is The Venue Safety Act Certified?
Questions Event Planners Need to Ask

21. Industry Training
Academy for Venue Safety & Security-Year 1
Emergency Planning & Management
Intro to Risk-Based Venue Emergency Planning
Functional Elements of a Venue Emergency Plan
Planning for Event Medical Services
Training
Principles of Training
Creating & Delivering Quality
Training Programs
Security Operations
Intro to Security Operations
Incident Reporting & Procedure Development
Facility Security Operations
Event Security Operations
Risk Management
Intro to Risk Management
Risk Management – Legal Issues
Safety Principles & Practices for Venues & Events
Crowd Management Theory & Practice

22. Industry Training
Academy for Venue Safety & Security-Year 2
Risk Management
Advanced Concepts in Legal Issues & Liability
Understanding Crowd Psychology
Fire Protection & Life Safety Systems
MINDSET: Situational Awareness
Emergency Planning & Management
Completing Your Risk-Based Emergency Plan
Evaluating & Improving Emergency Response Plans
Evacuation & Shelter Planning
Security Operations
Security Screening Policies, Procedures & Tech
Venue and Event Command & Control
Alcohol Management for Venues and Events
Creating a Culture of Safety
Training
Building Safety & Security Training Programs
Creating Emergency Response Trainings

23. Join us in
Minneapolis! Academy for Venue Safety
& Security
February 15 - 19
Severe Weather
Preparedness Training
February 20
GUESTX
Conference
February 20 - 22
Great
Programs
3

24. Industry Training & Education
IAVM’s Annual Conference & Tradeshow (VC-2018)
July 22-25, 2018
Toronto, ON

25. Why Bring the CVB into the Conversation?

26. The CVB Connection
• Knowledge expert on the destination with key
contacts
• Serves as liaison with city, county and state
entities
• Ability to communicate with Joint Emergency
Operation Center (JEOC)
• Provide customers with timely communication

27. FIND
YOUR
CVB
EXPERT
HERE

28. Keep in Touch
Web
www.empowermint.com
LinkedIn
Destinations International: Network for CVBs and Meeting Professionals
Email
contactus@empowermint.com
Blog
blog.empowermint.com