Finding Finding Aids

Finding Finding Aids: bringing integrated search strategies to special collections Marliese Thomas Librarian for Special Collections Technology Auburn University “ H. A. King's Caley peas Perry County” http://content.lib.auburn.edu/cdm/singleitem/collection/autest/id/215/rec/251

There are over 1200 records in Auburn University Libraries' catalog related to Special Collections & Archives. We figured it was time someone else knew about them. “ Asparagus girls from Miss Gatchell's Pageant”, http://content.lib.auburn.edu/cdm/singleitem/collection/autest/id/105

Goal of the project ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

In the beginning... ,[object Object],Finding Aid is created Head of Special Collections Hard copy of FA goes into print binder Cataloging Librarian Create the MARC record in Voyager Codes in EAD Special Collections Librarian Imports xml file into CONTENTdm

http://content.lib.auburn.edu/cdm/singleitem/collection/autest/id/135/rec/271 “ How to insert dynamite into a stump”

Anatomy of a Finding Aid Biographical Sketch: general description of the donor/group, historical significance Scope/Content: notes about what is actually contained in the collection, events covered, formats included. Significant items would be mentioned here. Organization of the collection Physical locations of boxes and sizes, organized by accession

Extensive subject headings Summary, biographical note included in the record Link to EAD file in CONTENTdm

EAD Setup ,[object Object],<?xml version="1.0" encoding="UTF-8"?> <!DOCTYPE ead PUBLIC "+//ISBN 1-931666-00-8//DTD ead.dtd (Encoded Archival Description (EAD) Version 2002)//EN" "http://content.lib.auburn.edu/cdm-custom/xslt/ead.dtd"> <ead audience="external" relatedencoding="MARC21"> <eadheader langencoding="iso639-2b" audience="internal" countryencoding="iso3166-1" dateencoding="iso8601" repositoryencoding="iso15511" scriptencoding="iso15924"> <eadid mainagencycode="aap-a" countrycode="us">1048</eadid> <filedesc> <titlestmt> <titleproper encodinganalog="245$a">Guide to the Conner Bailey Papers, RG 1048</titleproper> <subtitle encodinganalog="245$b"></subtitle> <author encodinganalog="245$c">Finding aid prepared by .</author> </titlestmt> <publicationstmt> <publisher encodinganalog="260$b">Special Collections and Archives, Auburn University</publisher> <date type="publication" encodinganalog="260$c">October 12, 2009</date> <address><addressline>Ralph B. Draughon Library</addressline><addressline>Auburn University</addressline><addressline>Auburn, AL 36849-5606</addressline></address> </publicationstmt> </filedesc> <profiledesc> <creation encodinganalog="500">the initial encoding of this collection into EAD was done during <date normal="2006-08">October 12, 2009</date></creation> <langusage><language encodinganalog="546" langcode="eng"></language></langusage> <descrules>Finding Aid prepared using <title render="italic">RLG Best Practices Guidelines for Encoded Archival Description (EAD)</title> </descrules> </profiledesc> <revisiondesc> <change> <date normal="2006-08">Month Year</date> <item>This finding aid is the first electronically formatted description from the original paper finding aid for this collection</item> </change> </revisiondesc> </eadheader> <frontmatter> <titlepage> <titleproper>Collection Name, <num>RG 1048</num></titleproper> <address><addressline>Ralph B. Draughon Library</addressline><addressline>Auburn University</addressline><addressline>Auburn, AL 36849-5606</addressline></address> <address> <bioghist altrender="biography" encodinganalog="545" id="a2"> <head>Biographical Note</head> <p>In 1985, Dr. Conner Bailey came to the Department of Agricultural Economics and Rural Sociology at Auburn University, where he served as a full professor at the time of this interview. During his tenure at Auburn, Dr. Bailey has been involved in shared governance ... </p> </bioghist> <scopecontent encodinganalog="520" id="a3"> <head>Scope and Contents</head> <p>Contains the transcript and two audio cassettes of the interview. The topic is the presidency of Hanly Funderburk at Auburn University in the early 1980s. </p> </scopecontent> <titlestmt> <titleproper encodinganalog="245$a">Guide to the Conner Bailey Papers, RG 1048</titleproper> <subtitle encodinganalog="245$b"></subtitle> <author encodinganalog="245$c">Finding aid prepared by .</author> </titlestmt>

“ Corn planted on H. B. Helms' farm, 1926” http://content.lib.auburn.edu/cdm/singleitem/collection/autest/id/64/rec/122 The crops are grown... now we have to harvest them.

To Do List ,[object Object],[object Object],[object Object],[object Object]

Just a few problems... ,[object Object],[object Object],[object Object],[object Object],[object Object],Personal Corporate Associations University Archives

Optimistically... ,[object Object],Finding Aid is created Head of Special Collections Hard copy of FA goes into print binder Special Collections Librarian Create the metadata record Attach an OCR'd pdf of the FA to the CDM record Exports the record to end points: Catalog, CONTENTdm, elsewhere

Marliese Thomas [email_address] @msthomas SlideShare: marliesethomas

Finding Finding Aids

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Finding Finding Aids