Document scanning is an important function of any organization as it ensures preservation of important documents for a lifetime.

1. HOW YOUR BUSINESS
OPERATIONS BENEFIT
WITH DOCUMENT
SCANNING
Document scanning is an important function of
any organization as it ensures preservation of
important documents for a lifetime.
Managed Outsource Solutions

2. www.managedoutsource.com 800-670-2809
Information technology has brought about a major change in how businesses are being done.
Processes have been simplified and all organizations irrespective of their size are making major
changes in accordance with the development of technology. These organizations are accepting
the modern way of filing which includes document scanning and saving of documents in
electronic formats.
Document scanning is the process of replicating documents by making a bitmapped image of
the original paper documents and saving them as electronic files in .PDF or .TIFF formats.
Benefits of Scanning Documents
Business productivity and meeting timelines get affected if your business is dependent on
paper documents. On the other hand, documents that are converted to digital formats after
scanning are easily accessible which results in increased business productivity. It is difficult to
think of searching for historical data of the business or the market without the assistance of
various mediums of information technology.
The advantages of modern filing and storing system using document scanning services are listed
below:
 Enables better utilization of space
 Reduces operational costs incurred in the maintenance and preservation of paper
documents
 Enables quick and easy search of documents
 Ensures security of information and data
 Modifications can be done easily
 Data can be shared among as many people as required and there is no need for printing.
This saves printing cost.
 Easy to retrieve the smallest piece information from a huge document. Retrieving this
information from a paper document and scanning it manually would have been a
cumbersome process.
 Saves paper and is an environmentally friendly method.
Document scanning has hence become an important part of any organization and it plays a
vital role in increasing the productivity of any business. Easy and quick availability of
information leads to efficient and quick service which in turn results in a higher level of

3. www.managedoutsource.com 800-670-2809
customer satisfaction. This process also enables attending customers more promptly and
professionally as the data of customers is easily retrievable. Data scanning is also cost
effective. It is cheaper to invest in scanning services than paying for paper, printing, filing
and preservation of files. Also, the staff of the organization has more time in hand to work
efficiently resulting in the overall growth of the organization.
Should an Organization Outsource the Scanning Job?
It is on the management of any organization to decide if they wish to outsource the
scanning process or prefer performing it in-house. Outsourcing the work has its own
advantages. It is a cheaper and reliable option. There are a number of companies providing
document scanning solutions at affordable rates. The organization can avail the service of a
document scanning company which has state-of-the-art infrastructure, a good reputation in
the market and will provide quality service, round-the-clock assistance and accurate &
error-free work.