Productivity at the Speed of Life

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Three years ago my life was spinning out of control. I was making promises to people I couldn’t keep. I was committing to projects I couldn’t complete. Worst of all, I didn’t know it until it was too …

Three years ago my life was spinning out of control. I was making promises to people I couldn’t keep. I was committing to projects I couldn’t complete. Worst of all, I didn’t know it until it was too late.

I’ve got news for you, the bottom of the rabbit hole is not stacked with pillows, rather it’s a cold and unforgiving granite floor. My tasks were piling on top of me, burying me in my proverbial productivity grave. My only choice was to dig out or die.

I found myself at Borders, flipping through David Allen’s Getting Things Done. I put it down quickly. Everything I read was common sense. “Write your tasks down and review them often.” “Start a todo list and trust it.” Blah blah blah, it had to be nonsense.

It turns out that it wasn’t nonsense at all. Common sense was the secret to it’s power and David had put together a system so nearly perfect that it still holds true over 10 years later.

Fortunately for me, I solved the puzzle. I’ve been a devoted GTD practicianer ever since and I would love to share some of the things with you that I’ve learned along the way.

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  • 1. This constant,“ unproductive preoccupation with all the things we have to do is the single largest consumer of time and energy. KerryGleeson
  • 2. $800
  • 3. $0.00
  • 4. $1.05/hr
  • 5. Hello
  • 6. GTD
  • 7. GTDCollect Life’s Random Inputs
  • 8. GTDCollect Life’s Random InputsDefine the work to be done
  • 9. GTDCollect Life’s Random InputsDefine the work to be doneOrganize tasks for efficiency
  • 10. GTDCollect Life’s Random InputsDefine the work to be doneOrganize tasks for efficiencyDo Stuff
  • 11. DrivingListening to Podcast Mmmm... Donut.
  • 12. Driving Gasoline? GaraSchoolbus... PoMmmm... Donut.
  • 13. Driving Garage DooGasoline? PoliceMmmm... Sta Donut.
  • 14. Driving TrafGarage Door? Police aheadMmmm... Standup Donut. Lat
  • 15. Driving Garage Door? Traffic! LaPolice ahead me Standup?Mmmm... Donut. Gasol
  • 16. Driving Garage Door? Traffic! LaPolice ahead me Standup? Mmmm...
  • 17. Driving Garage Door? La Traffic! me Standup?Gasoline? Mmmm...
  • 18. Driving Garage Door? Traffic! Mmm DonLate formeeting... Standup?
  • 19. Driving Garage Door?Listening to Polic Podcast Traffic! Standu Mmmm... Donut. Late meet
  • 20. Driving Garage Door?Listening to Polic Podcast Standu Traffic! Late meet
  • 21. Listening to Podcast Garage Door? Driving PolicLate for Standumeeting... Traffic!
  • 22. Work“ extends to fill the time allocated Parkinson’s Law
  • 23. Action
  • 24. ActionDo it right now ( <2min )
  • 25. ActionDo it right now ( <2min )Delegate it to the right person
  • 26. ActionDo it right now ( <2min )Delegate it to the right personDefer it to a better time
  • 27. ActionDo it right now ( <2min )Delegate it to the right personDefer it to a better timeDetermine place & time to doit
  • 28. No Action
  • 29. No ActionStore in Reference File
  • 30. No ActionStore in Reference FileThrow it away
  • 31. No ActionStore in Reference FileThrow it awaySomeday/Maybe
  • 32. Deposit paycheckat bank @errands
  • 33. Renew CarRegistration
  • 34. Renew Car Registration1.Lookup process/price of registration @computer
  • 35. Renew Car Registration1.Lookup process/price of registration @computer2.Lookup echeck location @computer
  • 36. Renew Car Registration1.Lookup process/price of registration @computer2.Lookup echeck location @computer3.Take car for echeck @errands
  • 37. Renew Car Registration1.Lookup process/price of registration @computer2.Lookup echeck location @computer3.Take car for echeck @errands4.Get cash from ATM @errands
  • 38. Renew Car Registration1.Lookup process/price of registration @computer2.Lookup echeck location @computer3.Take car for echeck @errands4.Get cash from ATM @errands5.Go to DMV @errands
  • 39. @offic
  • 40. REA
  • 41. REA
  • 42. FancyAnniversary Dinner
  • 43. Purpose
  • 44. EnvisionOutcome
  • 45. Brainstorm
  • 46. Organize
  • 47. Identify Next Actions
  • 48. GTD
  • 49. GTDCollect Life’s Random Inputs
  • 50. GTDCollect Life’s Random InputsDefine the work to be done
  • 51. GTDCollect Life’s Random InputsDefine the work to be doneOrganize tasks for efficiency
  • 52. GTDCollect Life’s Random InputsDefine the work to be doneOrganize tasks for efficiencyDo Stuff
  • 53. Q&A
  • 54. Mac Windows Web eProductivityOmnifocus VitaList (Lotus Notes) Things Outlook ToodleDoThe Hit List FusionDesk NirvanaHQ SmartyTask
  • 55. Thank @JoshWalshMadeForPeople.n