Joget Workflow is an open source web-based workflow software to develop workflow and BPM applications. It is also a rapid application development platform that offers full-fledged agile development capabilities (consisting of processes, forms, lists, CRUD and UI), not just back-end EAI/orchestration/integration or the task-based interface. This document contains the sixth module out of 11 of the training slides prepared for those keen on learning more about Joget Workflow. The slides are prepared based on Joget v3.1. Module listing:- Module 1: Introduction Introduction to Business Process and Workflow Introduction to Joget Workflow Overview of Joget Workflow v3 Architecture Module 2: Setting up Joget Workflow Requirements Installation Overview of User Management Module 3: Building your first Process-driven Application Business Process Design Designing Your First Workflow with Workflow Designer Running Your First Automated Process Module 4: Process Monitoring Administration of Process Instances in Joget Module 5: Creating your first Forms Creating your First Forms using Joget Form Builder Understanding the relationship between Forms and Process Activities Module 6: Using the Email Tool Implementing Email Tool Plugin on your Process Tool. Module 7: Creating Datalist and Userview Creating a Listing of submitted Form data. Creating a User Interface (UI) for end-user access. Module 8: Participant Mapping and Permission Control Defining Process Participant Mapping on your Process Enforcing Permission Control on your App Module 9: SLA and Deadlines Service Level Agreement implementation on Workflow Process. Creating Email Reminder on Workflow Process using Deadline implementation. Module 10: Hash Variables Dynamically populate Form fields, Email plugin. Using Hash Variable Module 11: A Revision - Building a Support Ticketing System

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Joget Workflow v3
Training Programme:
All That You Need To Know
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Last Revised on Oct 1, 2014 based on Joget 3.1Joget Inc Internal Use Only

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Joget Workflow Training Programmes
All That You Need to Know: Automating
Your Processes and Building Applications
Developer: Extending and building plugins.
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Joget Workflow Training
• All That You Need to Know: Automating Your Processes
and Building Applications
• Who is it for? Any business process owner
• Prerequisites:
– Logical understanding on drawing a flowchart
– No software development knowledge required
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Outline – Day 1
• Module 1: Introduction
– Introduction to Business Process and Workflow
– Introduction to Joget Workflow
– Overview of Joget Workflow v3 Architecture
• Module 2: Setting up Joget Workflow
– Requirements
– Installation
– Overview of User Management
• Module 3: Building your first Process-driven Application
– Business Process Design
– Designing Your First Workflow with Workflow Designer
– Running Your First Automated Process
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Outline – Day 1
• Module 4: Process Monitoring
– Administration of Process Instances in Joget
• Module 5: Creating your first Forms
– Creating your First Forms using Joget Form Builder
– Understanding the relationship between Forms and Process
Activities
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Outline – Day 2
• Module 6: Using the Email Tool
– Implementing Email Tool Plugin on your Process Tool.
• Module 7: Creating Datalist and Userview
– Creating a Listing of submitted Form data.
– Creating a User Interface (UI) for end-user access.
• Module 8: Participant Mapping and Permission
Control
– Defining Process Participant Mapping on your Process
– Enforcing Permission Control on your App
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Outline – Day 3
• Module 9: SLA and Deadlines
– Service Level Agreement implementation on Workflow Process.
– Creating Email Reminder on Workflow Process using Deadline
implementation.
• Module 10: Hash Variables
– Dynamically populate Form fields, Email plugin.
– Using Hash Variable
• Module 11: A Revision - Building a Support
Ticketing System
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Module 6
Using the Email Tool
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Email Tool - Process Tool Plugin
• Email Tool is one of many Process Tool plugins available.
• Process Tool plugins are extensible through Joget’s Plugin
architecture.
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Note about the Mapping
• Activity is mapped to Form
• Tool is mapped to Process Tool
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Adding the Email Tool
• On “Map Tools to Plugins”, click on “Add/Edit Plugin” for
“Send Rejected Email Notification” tool.
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Configuring the Email Tool
• Choose “Email Tool” from the available Process Tools.
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Configuring the Email Tool
• Set up your mail server information.
• Click “Next” to set up the email content.
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Configuring the Email Tool
• Set up the email content.
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Good to know
• Try the SMTP settings with an email client (e.g Outlook,
Thunderbird) before using it with Email Tool.
• Make sure that your firewall allows outgoing email
messages to be sent from Java.exe
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Exercise
• Test out the Email Tool functionality by going through the
Workflow Process.
– Make sure that the recipient’s email is defined.
– Take note of the server log if your email fails to reach.
INFO 11 Jul 2013 15:04:19 org.joget.apps.app.lib.EmailTool$1 - EmailTool: Sending email
from=no-reply@example.com, to=cc=, subject=Your leave has been rejected
ERROR 11 Jul 2013 15:04:19 org.joget.apps.app.lib.EmailTool$1 -
org.apache.commons.mail.EmailException: At least one receiver address required
org.apache.commons.mail.EmailException: At least one receiver address required
at org.apache.commons.mail.Email.buildMimeMessage(Email.java:1148)
at
org.apache.commons.mail.MultiPartEmail.buildMimeMessage(MultiPartEmail.java:254)
at org.apache.commons.mail.HtmlEmail.buildMimeMessage(HtmlEmail.java:513)
at org.apache.commons.mail.Email.send(Email.java:1266)
at org.joget.apps.app.lib.EmailTool$1.run(EmailTool.java:196)
at java.lang.Thread.run(Thread.java:619)
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Tip: Common Mail Servers
Googlemail - Gmail Server: Authentication: Port:
SMTP Server (Outgoing Messages) smtp.gmail.com SSL 465
smtp.gmail.com StartTLS 587
POP3 Server (Incoming Messages) pop.gmail.com SSL 995
Please make sure, that POP3 access is enabled in the account settings.
Login to your account and enable POP3.
Outlook.com Server: Authentication: Port:
SMTP Server (Outgoing Messages) smtp.live.com StartTLS 587
POP3 Server (Incoming Messages) pop3.live.com SSL 995
Yahoo Mail Server: Authentication: Port:
SMTP Server (Outgoing Messages) smtp.mail.yahoo.com SSL 465
POP3 Server (Incoming Messages) pop.mail.yahoo.com SSL 995
Source: http://www.arclab.com/en/amlc/list-of-smtp-and-pop3-servers-mailserver-list.html
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Module 6 Review
We have learnt to:
1. Map a Process Tool to a Process Tool Plugin
2. Configure Email Tool Plugin
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Stay Connected with Joget Workflow
• www.joget.org
• community.joget.org
• twitter.com/jogetworkflow
• facebook.com/jogetworkflow
• youtube.com/jogetworkflow
• slideshare.net/joget
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