6. If I had more time?....
1) Fill in the blank:__________________________
________________________________________
________________________________________
2) If my employees had more time?
___________________________________
___________________________________
7. Areas to Improveā¦
ā¢ Iād like to improve___________
ā¢ Iād like my staff to improve________
ā¢ How could improved productivity
impact your business?
8. Best approach
to reclaim time..
1 - Start with 1 thing
2 - Put a plan in place
3 - Master the change = new habit
9. The Big Picture
To manageā¦
ā to handle or direct
with a degree of skillā¦ā
10. The 7 Key āManagesā
1. Space & Stuff
2. Information
3. Time
4. Tasks & Priorities
5. Technology
6. People
7. Myself
ME
How are you at managing these?
11. The Me in TIMEā¦
E =>T => F => D=> B
āThe Me formulaā
Thinking style, natural wiring, relating style,
current habits
āItās an inside job!ā
12. The Me in TIMEā¦
E =>T => F => D=> B
āWhat emotions or feelings influence
and/or drive decision making?ā
Action Item: Do a 30 day emotion audit
āItās an inside job!ā
13. The Me Factor
ā¦Behavior & Work Styles
ā¢ Inter ā Intra
ā¢ Work orientation - People, Task, Information,
Technology
ā¢ Brain orientation ā Right or Left
ā¢ Natural decision making style
ā¢ Spontaneous, Decisive, Methodical, Inclusive
14. Managing Time & Priorities
Principles ā Plan it, Map it, Manage it!
ā¢ Use a Master Task List
ā¢ Identify the āA Absolutesā (key priorities)
15. Prioritizing is skillful decision-making - consider
these prioritizing questions for starters:
1. What activities are essential to my business success?
2. How does this relate to my client/customerās values or
expectations?
3. When does it absolutely need to get done?...meaning the
factual deadline, not the assumed one.
4. Is someone waiting for it?
5. How does this impact the rest of teamās productivity?
6. What are the consequences if it doesn'tāt get done?
7. How much does it bug me? Why is this an important
question?
*Add your own questions
16. A Way to Visualize Priorities
ļ¼ Great to use if youāre a visual
person
ļ¼ Great to use with a team to
maintain focus
ļ¼ Use color to set priorities vs.
letters or numbers
ļ¼ Great to use to assess time
use (activities against
priorities-the bullseye.)
ļ¼ Keep asking,āWhatās the
bullseye?ā
17. Managing Time & Priorities
ā¢
ā¢
ā¢
ā¢
ā¢
ā¢
Map tasks on your calendar (week-glance)
Estimate it (How is your time awareness?)
Use your peak productivity period
Manage it - negotiable ā non-negotiable?
Still a priority?
Manage interruptions
18. 4 Steps to Effectively
Manage Interruptions
1. Stand up
2. State a verbal boundary /
time frame
3. Look at a time piece
4. Close the conversation
19. Managing Information
Do you know your
information flow?
Action Item: Create an information flow chart.
Both on line & off line.
Goal: Build awareness around how you naturally
handle the flow. Whatās workingā¦whatās not?
21. 5 Foundational Principles to
Being Organized
Defined asā¦to arrange by systematic planning
ā¢
ā¢
ā¢
ā¢
ā¢
S
P
A
C
E
ort
urge
ssign (everything must have a home)
ontainerize, Colorize, Categorize
qualize
22. Managing Paper.. Power principles
Goal: Turn piles into files ā Itās all about āfind-ability.ā
Q: Can you find anything in your workspace within 1 min.? or
direct someone else to?
ā¢ Think āflat creates a stackā
ā¢ Keep & work vertical
ā¢ Sort into folders (Working Folder or Temporary Holding
Folder)
ā¢ Manila folders & a pencil or post it notes
ā¢ How can I use color for locating quickly?
ā¢ Magazine holders
23. Managing Email ā Your Digital Workspace
ā¢ Itās all about decision making!
ā¢ Have a e-information plan (flow map)
ā¢ Filters, Folders, & Flags ā Reduce need to
decide (can use the same principle of
ātemporary holdingā vs. working folder.)
ā¢ Autoresponders
ā¢ Know what your program is capable of
ā¢ More than 1 email account?
24. Managing Technology
Tool or Tyrant?
ā¢ How can it help you improve efficiency &
time?
ā¢ What can I automate?
ā¢ Can a āsmart phoneā make you smarter?
ā¢ What do I need at my finger tips?
25. Tips:
ā¢ Re-evaluate priorities
ā¢ Do an audit of time usage
ā¢ Create an information flow chart ā both
off line and on line
ā¢ Consider coaching or a professional
organizer
ā¢ Get clear on the impact of time and
productivity on revenue.
26. Your reclaim estimate:
Using any of the tips learned ā how
much time could you re-capture:
__in 1 day
__in 1 week
__in 1 month
__in 1 quarter
__in 1 year