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Ltig new projects_aug2010


Start-up presentation for new (2010) Learning & Teaching Innovation Grant projects.

Start-up presentation for new (2010) Learning & Teaching Innovation Grant projects.

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  • This slide provides an overview of the required reports over the duration of your projects (details of which you will have already received) In addition to the need for us to provide evidence of how this public money is being spent, the information in these reports are also very useful for strand managers to help them: Promote your projects Get a good sense of how your project is progressing, and And offer you any appropriate support you might need Although not a requirement, we very much encourage projects to provide additional forms of communication to the community in the form of blogs, wikis or news feeds etc.
  • Just want to say a little about some key aspects of reporting. Budgets : In your reports you should forecast whether you have over or under-spent in that reporting period – this gives us the opportunity to work with you to avoid large budget variances at the end of the project. Strand managers will be open to re-allocating funds between your budget headings – within reason – but you must speak to them first about this. Staffing : You should always report any changes in staffing or significant periods of absence. Worth saying you don’t need to wait for formal report submission dates to do this. Issues & achievements : Your strand manager will want to know if things are not going to plan – it gives them an opportunity to work with you, it’s definitely not seen as failure! Equally if you are ahead of schedule, or things are working really well that’s great news, so put this in your report!
  • Templates for all the reports can be found on the JISC Project Management Guidelines website and additional guidance can be found in: Report Writing Workshop Resource Pack (but please note that this is aimed towards writing final and completion reports) A range of JISC InfoNet infoKits , from project management through to change management
  • Each project will have a page on the programme website (either JISC or HE Academy, depending on who is managing your strand). This provides: An overview of the project A copy of your project proposal & plan Your final report (when available) A link to your project website Your project website: Is hosted by your institution Should be updated regularly by you, including: Project materials / reports / general progress News & events (rss if at all possible please) Contact details Anything else you feel is relevant


  • 1. Learning & Teaching Innovation Grants 27/08/10 | | Slide Start-up Meeting: Welcome
  • 2. Why Learning & Teaching Innovation Grants?
    • To help allow new and innovative ideas to filter through from the community that do not fit conveniently within a traditional JISC call for proposals
    • Lower administrative application process for institutions looking to bid
    • Particularly suitable for smaller projects
  • 3. Learning & Teaching Innovation Grants: Structure of programme 27/08/10 | slide
    • Round 1 (May 08 )
    • 2 projects
    • Total: £150,000
    • At least £500,00 over the life of the programme (2008-2011)
    • Open rolling call
    • 5 rounds so far
    • One year projects up to £50,000 (2010) and £75,000 (2008-9)
    • Round 2 (Aug 08)
    • 2 projects
    • Total: £110,413
    • Round 3 (Jan 09)
    • 5 projects
    • Total: £308,113
    • Round 4 (May 09)
    • 5 funded
    • Total: £260,519
    • Round 5 (Feb 10)
    • 5 funded
    • Total: £247,385
    Activity Area knowledge base
  • 4. Reporting (i)
    • Project plan
    • Consortium Agreement*
    • Interim report
    • Final report
    • Completion Report
    • Why?
    • Public funds (audit requirement)
    • To appropriately promote projects
    • To see how you are getting on
    • To offer appropriate support
    Required reports 2 Aug 2010 1 Oct 2010 6 May 2011 30 Jun 2011 Project Plan & Budget Consortium Agreement (where applicable) Draft Final Report Final, Completion reports & Budget 30 Dec 2010 Interim Report & Budget Very much encouraged: blogs / wiki / news feed (rss), etc. 27/08/10 | slide
  • 5.
    • Budget reporting – you should forecast whether you have over- or under- spent in each reporting period and agree any changes to your budget with your Programme Manager. Programme Managers would rather see you use resources effectively than be faced with a big budget variance at the end of the project.
    • Staffing – you should always report on any changes in staffing, or significant periods of absence.
    • Issues and Achievements – if things aren’t going to plan, say so, say why, and say how you are handling it. If you need help, say so, it is not failure, its just truthful reporting! Likewise where things are ahead of schedule, or working really well, say so, or your programme manager might not know about it.
    Reporting (ii) 27/08/10 | slide
  • 6. What works well in interim & final reports? 27/08/10 | slide
    • real-life examples
    • telling the story of your project/progress
    • describing how any of your initial assumptions were/have been challenged
    • sharing details of anything that didn’t work and how you addressed this
    • DON’T
    • insert chunks of your project plan
    • just refer to work package numbers – name them!
    • make the reports “difficult” to read without prior knowledge
  • 7. Templates & guidance
    • Templates & useful links available from the New Projects netvibes page
    • Useful guidance on final and completion report writing can be found in the Report Writing Workshop Resource Pack
    • Further guidance can be found on the JISC Infonet website, covering
      • Project management
      • Risk management
      • Contract negotiation
      • Change management
    • LTIG Projects Page
    27/08/10 | slide
  • 8. Programme & project websites - overview of project - project proposal - project plan (when available) - final reports (when available) - link to project website - JISC branded & link back to programme - managed by project team - materials and reports - news and events (rss feed please) - project aims and objectives - methodology - planned outcomes - project partners - contact details 27/08/10 | slide Remember: All outputs and deliverables need to be made available on or via your website which must be maintained for at least 3 years following project completion. project website
  • 9.
    • Any Questions?
    27/08/10 | slide