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  1. 1. Publishing and beyond Ros Smith GPI Solutions 06/07/09 | | Slide Joint Information Systems Committee Supporting education and research
  2. 2. Introduction 06/07/09 | | Slide Ros Smith – Communications consultant and writer on e-learning Previous work for JISC includes In Their Own Words, Designing Spaces for Effective Learning and Effective Practice with e-Learning [email_address]
  3. 3. Publishing and beyond <ul><li>Explore ways of publishing and disseminating project outcomes to maximum effect via the web and other media </li></ul><ul><li>Work towards guidelines on accessible and user-friendly publishing of project reports and other outcomes </li></ul><ul><li>Draw out key points from the collective experience of project teams </li></ul>06/07/09 | | Slide
  4. 4. Defining dissemination <ul><li>Communication - “the act or process of communicating” </li></ul><ul><li>Dissemination – “the action of scattering or spreading…dispersion, diffusion” </li></ul><ul><li>Dissemination is more strategic? Strategic communication? </li></ul><ul><li>Adapted from Using technology for project communication – Netskills (2007) </li></ul>06/07/09 | | Slide
  5. 5. What will effective dissemination do for us? 06/07/09 | | Slide <ul><li>The work of the Programme needs to: </li></ul><ul><li>Reach its target audiences </li></ul><ul><li>In ways that: </li></ul><ul><ul><li>Inform with clarity and precision </li></ul></ul><ul><ul><li>Promote best practice for others </li></ul></ul><ul><ul><li>Inspire further research </li></ul></ul><ul><ul><li>Provide opportunities for adaptation and re-use in local contexts </li></ul></ul><ul><ul><li>Make a difference to the post 16 and higher education sector </li></ul></ul>
  6. 6. How does JISC disseminate project outcomes? <ul><li>On the web </li></ul><ul><ul><li>Project web pages; news items and articles e.g. JISC inform, podcasts and conference presentations e.g. Innovating e-Learning 2008. See www . </li></ul></ul><ul><ul><li>e-Learning Focus website – news, articles and features aimed at learning technologists, developers and IT managers. See </li></ul></ul><ul><ul><li>Online resources e.g. infoKits, downloadable resources e.g. guidelines and publications in PDF and Word formats, video case studies, databases of outputs </li></ul></ul><ul><ul><li>Web access to CD-ROM content </li></ul></ul>06/07/09 | | Slide
  7. 7. How does JISC disseminate project outcomes? <ul><li>In print and face-to-face </li></ul><ul><ul><li>Publications plus downloadable resources on CD-ROM distributed throughout the UK post 16 and HE sector e.g. In Their Own Words, DeL Regional Pilot Stories </li></ul></ul><ul><ul><li>Briefing papers </li></ul></ul><ul><ul><li>Presentations and workshops at the JISC Conference </li></ul></ul><ul><ul><li>Raising the profile of the project outcomes through presentations at conferences and symposia, and journal articles for other agencies e.g. ALT, CETIS, UCISA, HEA </li></ul></ul>06/07/09 | | Slide
  8. 8. <ul><li>JISC </li></ul><ul><li>Colleagues </li></ul><ul><li>Researchers </li></ul><ul><li>Developers </li></ul><ul><li>Institutional managers </li></ul><ul><li>Practitioners </li></ul><ul><li>Others (unknown) </li></ul>Who are your audience?
  9. 9. Disseminating via the web 06/07/09 | | Slide
  10. 10. Readability <ul><ul><li>Currently, some JISC project web pages demonstrate: </li></ul></ul><ul><ul><li>Text-heavy page layout </li></ul></ul><ul><ul><li>Emphasis on aims and background information rather than awareness of audience needs </li></ul></ul><ul><ul><li>Difficulties in locating downloadable resources </li></ul></ul><ul><ul><li>Reports and appendices in one file – issues for printing out and/or reading on-screen </li></ul></ul><ul><ul><li>Accessibility issues for users of screen readers in some features of reports </li></ul></ul>06/07/09 | | Slide
  11. 11. Is there another way? <ul><li>One overarching page leading to dedicated web page per project </li></ul><ul><li>Consultation with your team on 3 key points to highlight in the introduction </li></ul><ul><li>Clear, precise, non-academic text, with guidance on how to access deliverables </li></ul><ul><li>Final report in separate downloadable sections (accessible PDF and /or Word formats, or PDF + text-only Word version) </li></ul><ul><li>Option of downloading report as one document if required (accessible PDF or Word) </li></ul>06/07/09 | | Slide Breakdown of final report Executive summary Section 1 e.g. methodology Section 2 Section 3 Section 4 Appendix A Appendix B etc
  12. 12. Is there another way? <ul><li>A checklist of guidance needed so that we are all working to the same standards and approaches eg: </li></ul><ul><ul><li>splitting up long reports to accommodate different types of readers with different agendas and requirements </li></ul></ul><ul><ul><li>adhering to accessibility guidelines for Word, PowerPoint and PDF files now published by TechDis </li></ul></ul><ul><ul><li>addressing a wider audience via helpful instructions and choices of formats </li></ul></ul><ul><ul><li>allowing those with deeper interest in the research to find this within the body of the reports </li></ul></ul>06/07/09 | | Slide
  13. 13. Get prepared now <ul><li>‘ It is important to ensure that when writing a document accessibility is taken into consideration from the outset.’ Accessibility Essentials 2 (TechDis 2006) </li></ul><ul><li>Accessible PDF formatting. For guidance on making PDFs accessible - see Accessibility Essentials 4 (TechDis 2007) </li></ul><ul><li>Providing text-only document in Word alongside an unformatted PDF. For guidance on making Word documents accessible – see Accessibility Essentials 2 (TechDis 2006) </li></ul><ul><li>Providing transcripts for video and audio files See </li></ul>06/07/09 | | Slide
  14. 14. Get prepared now <ul><li>Status information should accompany each item e.g. image consent forms, copyright clearance </li></ul><ul><li>Copyright and IPR clearance will be needed where others’ work is included eg in Web 2.0 resources </li></ul><ul><li>Individuals’ identities, log-ins, passwords and commercial logos should be obscured in digital images/video clips and consent forms added </li></ul><ul><li>Transcripts are needed for video clips and alternative text on embedded images </li></ul><ul><li>Details of file size and type needed where links are provided to content on your own website </li></ul>06/07/09 | | Slide If final deliverables include materials additional to a final report, e.g. video clips, audio files, items with large file sizes, or from other sources, be aware of these points
  15. 15. Example 06/07/09 | | Slide Sorry, not available for copyright reasons
  16. 16. Templates 06/07/09 | | Slide <ul><li>You are not on your own! Templates developed by JISC-funded projects are available to help. These include documents devised for: </li></ul><ul><ul><li>Transcripts of multimedia resources </li></ul></ul><ul><ul><li>Participant consent (video and stills images, screen shots, quotations) </li></ul></ul><ul><ul><li>Case study visits </li></ul></ul><ul><li>See </li></ul>
  17. 17. Recommendations <ul><li>Be selective about the items you include to accompany reports. Check these for potential ethical, IPR, copyright and accessibility issues, as well as relevance and quality </li></ul><ul><li>Consider providing items with a status profile giving information on consent, copyright clearance, copyright statement appertaining to re-use, as well as keywords </li></ul><ul><li>A useful resource to help check content generated via Web 2.0 tools </li></ul><ul><li>Ask for expert guidance on accessibility from TechDis. Also from </li></ul><ul><li>Sharing approaches between teams can be a useful first step to achieving effective external communication. For example, teams producing similar outputs could share and refine the most effective ways of presenting their deliverables as a cluster </li></ul>06/07/09 | | Slide