5 Steps to Managing and Reusing Content

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Steps to take to begin improving the way your organization manages and reuses content.

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5 Steps to Managing and Reusing Content

  1. 1. STEPS TO MANAGING AND REUSING CONTENT
  2. 2. Improving the way your organization manages and reuses content • improves employee performance • facilitates compliance • reduces costs • enhances productivity, and • improves operational efficiency. Following these 5 Steps will help you get started.
  3. 3. • Are they operating as “silos”? 1 IDENTIFY DIFFERENT AREAS OF THE ORGANIZATION THAT FOLLOW SIMILAR PROCESSES Get them started sharing content and best practices.
  4. 4. LOOK CLOSELY AT SYSTEMS BEING SHARED THROUGHOUT THE ORGANIZATION 2 Reusing the content could help drive down costs. • Does everyone use these systems in consistent, efficient ways? • Is standardized system training available?
  5. 5. EXAMINE HOW DIFFERENT AREAS CREATE, STORE AND MANAGE CONTENT • How difficult is it for employees to find and understand the content they need? • How is the content kept current? • Is a content standard in place? 3 Identifying best practices would help everyone.
  6. 6. 4 LOOK FOR “HIGH-PAYOFF” OPPORTUNITIES TO CENTRALIZE CONTROL OF CONTENT • Which areas would benefit most by implementing CMS? Convince management by demonstrating potential for ROI.
  7. 7. PROMOTE A CULTURE OF SHARING • What are the best ways to ensure that everyone is aware of process improvements and best practices? 5 His group just found a way to solve the same problem we’re having!
  8. 8. INFORMATION MAPPING CAN HELP! Call us today to find out how we can help, at 1-800-INFOMAP. Our consultants provide services including: • Content audits • Modularization and structuring of content • Creation of content architectures • Design of content standards, model documents and templates www.informationmapping.com/us
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