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Document Development Life Cycle


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Document Development Life Cycle (DDLC) is a complete life cycle of a documentation task. It involves step-by-step process involved in creating a document.

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Document Development Life Cycle

  2. 2. Document Development Life Cycle (DDLC) is a completelife cycle of a documentation task. It involves step-by-step process involved in creating a document.
  3. 3. Okay, why a document needs alifecycle? It’s just a document!
  4. 4. Document Development Life Cycle…• Creates a baseline methodology for document creation.• Leads to a well-defined and structured technicaldocument.• Improves productivity and gives better results.Here’s Why!
  5. 5. The ApproachPrepareResearchOrganizeWriteReview
  6. 6. PREPARE
  7. 7. You should prepare well before initiating any process.Same goes for creating a document.Get Set!
  8. 8. Establish your primary purposeAssess your audience and the contextDetermine the scope of your coverageSelect the appropriate medium#1#2#3#4
  9. 9. RESEARCH
  10. 10. Research is the engine room of development.Do It Well. Do It Thoroughly.
  11. 11. Brainstorm to determine what you already knowPerform background research to gather sourcedocuments, correspondence, reports, etc.Conduct SME interviews and take notesLeverage internet sources, including websites,directories, archives, and groups#1#2#3#4
  12. 12. ORGANIZE
  13. 13. Organized information is most accessible and useful.When everything is organized, it makes work so easierand fun.Classify Your Chunks.
  14. 14. Choose method of document developmentPrepare an outline with key pointsDevelop and integrate visuals#2#3#4Analyze gathered information#1Prepare document layout and design structure#5
  15. 15. WRITE
  16. 16. They’ll use it when they’ll be stuck. Consider whetheror not the audience will be able to understandyour words.Be User-Centered.
  17. 17. Expand outlinesAdopt an appropriate style and tonePrepare first draftCreate introduction#1#2#3#4Write conclusion/ summary#5
  18. 18. REVISION
  19. 19. A bad document causes frustration andmiscommunication.Proofread, Review.
  20. 20. Check for accuracy and completenessCheck for grammar and language issuesTrim extraneous informationPeer Review#1#2#3#4Technical and Editorial Review#5
  21. 21. Documentation in Agile EnvironmentIterative Is The Keyword.
  22. 22. What is Agile Environment, Anyways?Agile environment is where things change frequently, andwe need to change with them.If we spend too much time setting requirements in stone,they’re out of date by the time we write the document.And then the documentation will be obsolete.Agile is all about iterative development, which requiresiterative writing.
  23. 23. Agile Documentation TouchpointsWrite, get reviewed, and publish it ASAP.Found a programming quirk while documenting?Let the developer know.When developer changes the code, update thedocumentation as well.Track comments from developers, support teamsand others. Update the document immediately.Monitor changes made by other people.
  24. 24. That’s all!Creating a document is easy. You just need to be Agile,and align the processes with your goals.
  25. 25. Thank You!