3. DATW / DCI schedules program with School
(including location, date, cost, etc.)
School
BOCES
TOC
DCI / TOC School BOCES
4. DATW / DCI schedules program with School
(including location, date, cost, etc.)
Submits Blue Request
Form to BOCES
(6 weeks prior to event)
School
BOCES
TOC
DCI / TOC School BOCES
5. DATW / DCI schedules program with School
(including location, date, cost, etc.)
Submits Blue Request
Form to BOCES Confirms available funds
(6 weeks prior to event)
School
BOCES
TOC
DCI / TOC School BOCES
6. DATW / DCI schedules program with School
(including location, date, cost, etc.)
Submits Blue Request
Form to BOCES Confirms available funds
(6 weeks prior to event)
School
BOCES
Determines contract type
TOC
DCI / TOC School BOCES
7. DATW / DCI schedules program with School
(including location, date, cost, etc.)
Submits Blue Request
Form to BOCES Confirms available funds
(6 weeks prior to event)
School
BOCES
Determines contract type
If Federal ID # then Purchase Order (PO)
If NYS Retirement # then Incidental Employment Agreement (IEA)
If SSN # then Special Projects Contract (SPC)
TOC
DCI / TOC School BOCES
8. DATW / DCI schedules program with School
(including location, date, cost, etc.)
Submits Blue Request
Form to BOCES Confirms available funds
(6 weeks prior to event)
School
BOCES
Determines contract type
TOC
DCI / TOC School BOCES
9. DATW / DCI schedules program with School
(including location, date, cost, etc.)
Submits Blue Request
Form to BOCES Confirms available funds
(6 weeks prior to event)
School
BOCES
Determines contract type
Creates contract, sends to
DCI with tax forms
TOC
DCI / TOC School BOCES
10. DATW / DCI schedules program with School
(including location, date, cost, etc.)
Submits Blue Request
Form to BOCES Confirms available funds
(6 weeks prior to event)
School
BOCES
Determines contract type
Creates contract, sends to
DCI signs and returns DCI with tax forms
contract, tax forms, and
invoice
TOC
DCI / TOC School BOCES
11. DATW / DCI schedules program with School
(including location, date, cost, etc.)
Submits Blue Request
Form to BOCES Confirms available funds
(6 weeks prior to event)
School
BOCES
Determines contract type
Creates contract, sends to
DCI signs and returns DCI with tax forms
contract, tax forms, and
invoice
TOC
INVOICE REQUIREMENTS:
Billed to Erie 1 BOCES
Program information matches the contract information
Dated after the date of the contract (Suggestion: date of program)
Signed by DCI
DCI / TOC School BOCES
12. DATW / DCI schedules program with School
(including location, date, cost, etc.)
Submits Blue Request
Form to BOCES Confirms available funds
(6 weeks prior to event)
School
BOCES
Determines contract type
Creates contract, sends to
DCI signs and returns DCI with tax forms
contract, tax forms, and
invoice
TOC
DCI / TOC School BOCES
13. DATW / DCI schedules program with School
(including location, date, cost, etc.)
Submits Blue Request
Form to BOCES Confirms available funds
(6 weeks prior to event)
School
BOCES
Determines contract type
Creates contract, sends to
DCI signs and returns DCI with tax forms
contract, tax forms, and
invoice Submits contract for Board
TOC
Approval
DCI / TOC School BOCES
14. DATW / DCI schedules program with School
(including location, date, cost, etc.)
Submits Blue Request
Form to BOCES Confirms available funds
(6 weeks prior to event)
School
BOCES
Determines contract type
Creates contract, sends to
DCI signs and returns DCI with tax forms
contract, tax forms, and
invoice Submits contract for Board
TOC
Approval
Program Occurs
DCI / TOC School BOCES
15. DATW / DCI schedules program with School
(including location, date, cost, etc.)
Submits Blue Request
Form to BOCES Confirms available funds
(6 weeks prior to event)
School
BOCES
Determines contract type
Creates contract, sends to
DCI signs and returns DCI with tax forms
contract, tax forms, and
invoice Submits contract for Board
TOC
Approval
Program Occurs
Submits “Okay to Pay”
DCI / TOC School BOCES
16. DATW / DCI schedules program with School
(including location, date, cost, etc.)
Submits Blue Request
Form to BOCES Confirms available funds
(6 weeks prior to event)
School
BOCES
Determines contract type
Creates contract, sends to
DCI signs and returns DCI with tax forms
contract, tax forms, and
invoice Submits contract for Board
TOC
Approval
Program Occurs
Submits “Okay to Pay” Submits contract for
payment. Checks issued
twice/month
DCI / TOC School BOCES
17. DATW / DCI schedules program with School
(including location, date, cost, etc.)
Submits Blue Request
Form to BOCES Confirms available funds
(6 weeks prior to event)
School
BOCES
Determines contract type
Creates contract, sends to
DCI signs and returns DCI with tax forms
contract, tax forms, and
invoice Submits contract for Board
TOC
Approval
Program Occurs
Submits “Okay to Pay” Submits contract for
payment. Checks issued
Payment received twice/month
DCI / TOC School BOCES
