How to Make a Good Resume?

SUIT UPDr A.N. Brijesh Nair & Deepa Madathil

My Disclaimer• Not a professional resume/SOP writer• I am talking from my experience – Applying for jobs – InterviewingMarch 20, 2012 SUIT UP 2

My Disclaimer• These rules – Not applicable • To Mass RecruitersMarch 20, 2012 SUIT UP 3

Outline• Resume – Journey of a resume – Writing a resume – Do’s and Don’ts• Interviews – Do’s and Don’ts• SOP – Definition – How to write it• QuestionsMarch 20, 2012 SUIT UP 4

How many of you know the differences between…… March 20, 2012 SUIT UP 5

ResumesMarch 20, 2012 SUIT UP 6

BiodataMarch 20, 2012 SUIT UP 7

March 20, 2012 SUIT UP 8

ResumesMarch 20, 2012 SUIT UP 9

Word “Resume” originated from• French Word – SummaryMarch 20, 2012 SUIT UP 10

If “Resume” is “Summary”• Ideally – 1 page – Cannot exceed 2 pages• Resume – Summary • Employment • Education Relevant to the job • Other skillsMarch 20, 2012 SUIT UP 11

Resume• Never list out – All your qualifications/education• But – Only those relevant to job advertisedMarch 20, 2012 SUIT UP 12

Resume• Written in third person – To be objective and formal• Use bulleted points• Starts with – Summary of Qualifications/Objective• Reverse chronological order – Focus on the most recent oneMarch 20, 2012 SUIT UP 13

Curriculum Vitae originated from• Latin Word – Course of LifeMarch 20, 2012 SUIT UP 15

Curriculum Vitae (C.V)• C.V – More detailed than Resume – Usually 2 to 3 pages • Can be even longer – List every • Skill • Job Chronological Order • Degree • Professional AffiliationsMarch 20, 2012 SUIT UP 16

Curriculum Vitae (C.V)• C.V – General Talent – Not the specific skillMarch 20, 2012 SUIT UP 17

BiodataMarch 20, 2012 SUIT UP 18

Bio-Data• Short form for – Biographical dataMarch 20, 2012 SUIT UP 19

Typical Biodata• Personal particulars – Date of Birth – Religion – Sex – Race – Nationality – Residence – Marital StatusMarch 20, 2012 SUIT UP 20

Typical Bio-data• Chronological listing of – Education – Experience• Can be more than 10 pages• Example of a bio-dataMarch 20, 2012 SUIT UP 21

So what do you have to make?March 20, 2012 SUIT UP 22

So what do you have to make?March 20, 2012 SUIT UP 23

So what do you have to make?• Resume??• Bio-data??• Curriculum Vitae??March 20, 2012 SUIT UP 24

Majority of the time• Resume…March 20, 2012 SUIT UP 26

So you send your resume for…• Job• Internship• To professors – To get scholarships • To do MSMarch 20, 2012 SUIT UP 27

You apply via…• Email• Snail Mail• Job sites like – www.monster.com – www.naukri.comMarch 20, 2012 SUIT UP 28

It is good to understand what happens to your resume after you send thatMarch 20, 2012 SUIT UP 29

Assume…• Opening in VIT UniversityMarch 20, 2012 SUIT UP 30

Journey of a ResumeMarch 20, 2012 SUIT UP 32

Journey of a Resume• Assume 100 people applied – For the post of • Assistant Professor • One opening – Now HR dept • Hands over the resume – To Director of SMBSMarch 20, 2012 SUIT UP 33

Journey of a Resume• Director of School – busy person – Glance through each resume • Maximum for a minute • Short lists 10 from that • Others go to dust-bin – Comes back later • Goes in detail – Through the 10 short listed resumes • Selects five – To call for final interviewMarch 20, 2012 SUIT UP 34

Journey of a Resume• What happened here? – Ninety resumes were not even read properly – Rejected – Why?March 20, 2012 SUIT UP 35

Journey of a Resume• It failed to create “that” first impressionMarch 20, 2012 SUIT UP 36

Journey of a Resume• It is very necessary to – Create that first impression • If you need to be selected for Interview• How can you do that – Making your resume • Short and sweet • Being very specificMarch 20, 2012 SUIT UP 37

What happens when you send yourresume to the professor abroad for MS admission?March 20, 2012 SUIT UP 38

Assume a situation• You are a final year student in VIT University• One fine day you are getting a mail in your inboxMarch 20, 2012 SUIT UP 40

You are getting a mail…March 20, 2012 SUIT UP 41

You are getting a mail…March 20, 2012 SUIT UP 42

After reading this what will be your reaction??March 20, 2012 SUIT UP 43

Your reaction? $%&@ You!March 20, 2012 SUIT UP 44

Now a professor gets a mailMarch 20, 2012 SUIT UP 45

Professor Opens the mailMarch 20, 2012 SUIT UP 46

What will he do? $%&@ You!March 20, 2012 SUIT UP 47

What will he do?March 20, 2012 SUIT UP 48

What do you understand?• From job selection process in VIT• Emails I showed youMarch 20, 2012 SUIT UP 49

More than 95% of the time, yourresumes are not even read before it is rejectedMarch 20, 2012 SUIT UP 50

Your resume should…• Withstand filteringMarch 20, 2012 SUIT UP 51

Resume• Short and sweet• Being very specificMarch 20, 2012 SUIT UP 52

Resumes – Do’s and Don’ts• For a B.Tech Student – One page ideal – Worst case • 2 pages – Font • Arial – Heading 12 pt – Text 10-11pt – Minimize the white space • Ideally “ZERO” white spaceMarch 20, 2012 SUIT UP 53

The new resumeMarch 20, 2012 SUIT UP 61

Another ExampleMarch 20, 2012 SUIT UP 65

The transformationMarch 20, 2012 SUIT UP 69

Food for thoughtMarch 20, 2012 SUIT UP 71

What is this?March 20, 2012 SUIT UP 72

A roadside book store…March 20, 2012 SUIT UP 73

How do you select a book…• Attracted by – Author – Cover – Best sellerMarch 20, 2012 SUIT UP 74

So you should• Make yourself well known• Make your work well known• As a fresher both are not possible• What is possible – Make your resume colorfulMarch 20, 2012 SUIT UP 75

How can you make it colorful?• Adding all relevant stuffMarch 20, 2012 SUIT UP 76

Sections in ResumeMarch 20, 2012 SUIT UP 77

Name and Address Your email id Your Name• Give your permanent address• Font – Name • Arial 14 pt – Others • Arial 10 ptMarch 20, 2012 SUIT UP 78

Objective• Should exactly match the job profile• Objective should be – Unique for the job• Maximum 2 linesMarch 20, 2012 SUIT UP 79

Education• Latest degree first• Format – Degree-specialization-School-CGPA-Month & Date of GraduationMarch 20, 2012 SUIT UP 80

Academic Projects• All relevant projects you did in class – Last one firstMarch 20, 2012 SUIT UP 81

Publications• Last publication first• Include ONLY publications – Relevant for the jobMarch 20, 2012 SUIT UP 82

Skills• The various skills you possess – In bulleted points – Group similar skills togetherMarch 20, 2012 SUIT UP 83

Honors• The various outstanding achievements – Relevant to position appliedMarch 20, 2012 SUIT UP 84

Relevant Courses• Relevant courses – Good for internshipMarch 20, 2012 SUIT UP 85

Additional Qualifications• Any other qualification you have – That makes you a better candidateMarch 20, 2012 SUIT UP 86

Reference• Optional – You can always write • “Reference will be provided on request”March 20, 2012 SUIT UP 87

Internships• If applying for industry job/internship – This should come after “Education”March 20, 2012 SUIT UP 88

Professional Experience• If you already have a jobMarch 20, 2012 SUIT UP 89

Professional Affiliations• The professional bodies you are affiliated toMarch 20, 2012 SUIT UP 90

So titles…• Name and address• Objective• Education• Professional Experience• Academic Projects• Internships• Publications• Skills• Honors• Relevant Courses• Additional Qualifications• ReferencesMarch 20, 2012 SUIT UP 91

Some thoughts on Resume• Professional Experience• Academic Projects• Internships Cannot develop these skills overnight• Publications• Skills• HonorsMarch 20, 2012 SUIT UP 92

Some thoughts on Resume• Every month you do something – Update your resumeMarch 20, 2012 SUIT UP 93

Some thoughts on Resume• No two jobs can have same resumeMarch 20, 2012 SUIT UP 94

Some thoughts on Resume• Never copy even a single line of your resume• My professor – Shown me copied resumesMarch 20, 2012 SUIT UP 95

Some thoughts on Resume• Before you send the resume – Make your resume – Correct it – Show it to your friends – Correct it again – Show it to someone who understands the job profile – Again correct itMarch 20, 2012 SUIT UP 96

Suppose you are applying for this jobMarch 20, 2012 SUIT UP 97

All titles should match these key words• Name and address• Objective• Education• Professional Experience• Academic Projects• Internships• Publications• Skills• Honors• Relevant Courses• Additional Qualifications• ReferencesMarch 20, 2012 SUIT UP 98

Uploading your resume in WebMarch 20, 2012 SUIT UP 99

You upload your resume• www.naukri.com• www.monster.comMarch 20, 2012 SUIT UP 100

How is this different from other ways of applying?March 20, 2012 SUIT UP 101

After you upload your resume• Most of the time – It is not for a specific job – You register in that site • Upload your resume – Companies contact these websites • Specifying key words – “Structural Engineer”, “Network Engineer” • Search engine picks up – All resumes that match the key wordMarch 20, 2012 SUIT UP 102

If you are uploading your resume• To a internet site – It should be rich in technical terms – so that it comes up in internal searchMarch 20, 2012 SUIT UP 103

Let us move onMarch 20, 2012 SUIT UP 104

InterviewsMarch 20, 2012 SUIT UP 105

Now you are called for interviewMarch 20, 2012 SUIT UP 106

Types of interview• HR Interview – Group Discussion – One to one interview• TechnicalMarch 20, 2012 SUIT UP 107

Interviews – some get through some won’tMarch 20, 2012 SUIT UP 108

Some HR interview questionsMarch 20, 2012 SUIT UP 109

Interviews• These questions look very easy• Answers are not easy• If you haven’t prepared – You easily contradict yourself – Flow of words won’t be thereMarch 20, 2012 SUIT UP 110

Some HR interview questionsMarch 20, 2012 SUIT UP 111

Interviews• Be prepared for such questions• Lot of books out there – Do’s and don’t’s • HR Interview – Read at least one of them• Make your own stories• Connect that story – To all the questionsMarch 20, 2012 SUIT UP 112

Interview• While going for an interview – Read all that is available • About that company• At the end of the interview – Ask one question (already prepared) • That proves your knowledge about the company – It can really helpMarch 20, 2012 SUIT UP 113

Interview• Once you are done with the interview – Send a “THANK YOU” mail – It makes a lot of differenceMarch 20, 2012 SUIT UP 114

Statement of Purpose (SOP)March 20, 2012 SUIT UP 115

Why did you join VIT for doing engineering?March 20, 2012 SUIT UP 116

Why did you join VIT University?• Has to “some how” do engineering• Pressure from – Parents – Friends• You have been told from childhood – Your are worth only if you do engineering• Majority of us – Never had any life changing event • That made us to decide “I am going to do engineering”March 20, 2012 SUIT UP 117

It is different in US• No one is forced to do any courses• You join college/select the subject based – On your own interest – Example of my friend • BS in Arts (movie making) • MS in Engineering – Learning the working principle of camerasMarch 20, 2012 SUIT UP 118

What is SOP?• It should answer 3 questions – What motivated you to do what you are doing now? – What are you doing now? – Why you want to do what you want to do for your graduate studies? March 20, 2012 SUIT UP 119

Taking example of my friend• What motivated you to do what you are doing now? – A camera I got as gift • I took around taking photos/videos • Arouse interest in me to know more about – Lighting – Shades • So took up Bachelors in Arts (specializing in movie making)March 20, 2012 SUIT UP 120

Taking example of my friend• What are you doing now? – Making movies using what I learned in school – Types of movies I make – Challenges I faceMarch 20, 2012 SUIT UP 121

Taking example of my friend• Why you want to do what you want to do for your graduate studies? – I am making so many movies – Feels like I don’t have control over the cameras – Need to learn more about the working of camera – Decided to do MSMarch 20, 2012 SUIT UP 122

More about SOP• For an American – Making a story is easy – A typical American in B.Tech class• For an Indian student – Most of the time • You may have to make up the story – To answer the 3 questionsMarch 20, 2012 SUIT UP 123

Importance of SOP• SoP is the only part of your application packet over which you have full control!• Chance to talk directly to the admissions committee• Make yourself stand out from among a multitude of similarly qualified candidates• Convince the committee that you have the spark, the thirst for knowledge that could add value to your class March 20, 2012 SUIT UP 124

SOP• Should be – 400 to 600 words – 3 to 4 paragraphs longMarch 20, 2012 SUIT UP 125

Teachers talking about SOPMarch 20, 2012 SUIT UP 126

Conclude• Resume – No two resumes can be same – Make resumes based on job requirement – Limit it to one page• Interviews – Prepare well• SOP – You chance to impress the admission panel – Answer three questions making up your own storiesMarch 20, 2012 SUIT UP 127

More about jobs/resumesMarch 20, 2012 SUIT UP 128

Feedback brijeshnairan@gmail.com Brijesh Nair brijeshnairan Scaling New HeightsMarch 20, 2012 SUIT UP 130

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How to Make a Good Resume?

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