Problem:
Determine the most efficient, complete and secure printer to purchase through CHESS, NLT 18 JUL, in order to consolidate all high volume reproduction activities in the battalion.
Conclusion:
The Lexmark X748DE (Telos) is the best printer to purchase to consolidate all reproduction operations in the battalion. This printer offers all of the security features and capabilities we are interested in. The Lexmark X748DE is the most expensive of the three (still under $3,000), but the most cost efficient (yield) of them all. This printer is also the most productive, ranking first for printing, copying, and scanning rate criteria.
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Outline
- Problem
- Recommendation
- Background
- Facts
- Assumptions
- Possible COAs
- Screening Criteria
- Evaluation Criteria
- Priority of Criteria
- Weighting of Criteria
- Screened Out COAs
- Surviving COAs
- Analysis of COAs
- Comparison of COAs
- Conclusion
- Coordination
- Recommendation
- Decision
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Problem
To determine the most efficient,
complete and secure printer to
purchase through CHESS, NLT 18
JUL, in order to consolidate all high
volume reproduction activities in the
battalion.
*CHESS: Computer Hardware Enterprise Software and Solutions
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Background
(1 of 2)
- Currently, the battalion has two highly inefficient black ink
printers, one low resolution scanner and one very old
medium volume copier; all of which are not CAC enabled
and do not support duplex formatting.
- Information Assurance is a huge concern in the
battalion.
- Budget cuts limit our ability to continue buying high
volumes of ink.
- Frequent equipment failures due to constant use over
the last 5 years.
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Background
(2 of 2)
- Primarily, we need a new printer to improve workflow efficiency and
reduce ink costs.
- S1 needs a scanner to upload supporting documents to iPERMS,
and a high volume copier to reproduce finance documents
- S2 needs a color printer to print operational graphics
- S3 needs a high volume printer to reproduce orders
- S4 needs a high volume printer to reproduce hand receipts
- We desire a new printer that is secure (CAC enabled), prints in color,
has duplex capability and 3-in-1 functionality, offers on-site service
support, and is cost efficient.
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- Very concerned about security; the printer must be CAC enabled.
- Very concerned with color capabilities; the printer must print in color.
- Very concerned with duplex capabilities; the printer must have the ability to print
double-sided.
- Very concerned with the functions of the printer; it must be able to print, copy, and
scan (3-in-1).
- Very concerned with onsite service support; printer must have onsite service support.
- Very concerned about cost; cost cannot exceed $3,000.
- Very concerned about cartridge yield (cost/page); cannot cost more than 2 cents per
page.
- Concerned with the printing rate.
- Concerned with the copying output rate.
- Concerned with the scanning speed rate.
- Somewhat concerned about memory capacity of the printer.
Facts
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Assumptions
(1 of 2)
- The cost of the printers researched will remain
constant until our purchase.
- No additional funds will become available to buy a
new printer that costs more than $3,000.
- No manufacturer recalls due to equipment defects.
- Printing consumptions will remain constant.
- Color cartridges will deplete uniformly.
- Black and color printing will have an 80/20
demand.
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Assumptions
(2 of 2)
- Cost of replacement parts and depletion rate will
remain equal, independent of the platform (lifecycle).
- Print/copy/scan rates will remain constant
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Weighting of Criteria
(2 of 2)
- Cost and yield are equal
- Cost is slightly favored over printing rate
- Cost is favored over copying rate
- Cost is strongly favored over scanning rate
- Cost is strongly favored over memory capacity
- Yield is slightly favored over printing rate
- Yield is favored over copying rate
- Yield is strongly favored over scanning rate
- Yield is strongly favored over memory capacity
- Printing rate is slightly favored over copying rate
- Printing rate is favored over scanning rate
- Printing rate is strongly favored over memory capacity
- Copying rate is slightly favored over scanning rate
- Copying rate is favored over memory capacity
- Scanning rate is slightly favored over memory capacity
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Screening Criteria
(1 of 2)
- Security: Printer must have CAC card capabilities.
- Capabilities: Must be able to print/copy/scan in
duplex and color.
- Maintenance: Vendor must offer onsite customer
support.
- Cost: Cost of the printer must not exceed $3,000.
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Screening Criteria
(2 of 2)
- Print Rate: Must be at least 30 ppm
- Copying Rate: Must be at least 25 pages per
minute (ppm)
- Scanning Rate: Must be at least 30 ppm
- Ability to hold multiple jobs in queue: The memory
must be at least 512MB
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Evaluation Criteria
(1 of 6)
- Short Title: Cost
- Definition: The maximum total cost of each printer
- Unit of Measure: US Dollars
- Benchmark: $2,500
- Formula: ≤ $2,500 is an advantage; > $2,500 is a
disadvantage; less is better
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Evaluation Criteria
(2 of 6)
- Short Title: Cartridge Yield
- Definition: Printing demand, times the cost of the
cartridge, divided by the reproduction capacity (price
per page printed).
- Unit of Measure: US (cents)
- Benchmark: 1.3 cents
- Formula: ≤ 1.3 cents is an advantage; > 1.3 cents
is a disadvantage; less is better
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Evaluation Criteria
(3 of 6)
- Short Title: Printing Rate
- Definition: Pages it can print per minute
- Unit of Measure: pages per minute (ppm)
- Benchmark: 32 ppm
- Formula: ≥ 32 ppm is an advantage; < 32 ppm is a
disadvantage; more is better
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Evaluation Criteria
(4 of 6)
- Short Title: Copying Rate
- Definition: Pages it can copy per minute
- Unit of Measure: pages per minute (ppm)
- Benchmark: 28 ppm
- Formula: ≥ 28 ppm is an advantage; < 28 ppm is a
disadvantage; more is better
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Evaluation Criteria
(5 of 6)
- Short Title: Scanning Rate
- Definition: Pages it can scan per minute
- Unit of Measure: pages per minute (ppm)
- Benchmark: 33 ppm
- Formula: ≥ 33 ppm is an advantage; < 33 ppm is a
disadvantage; more is better
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Evaluation Criteria
(6 of 6)
- Short Title: Memory
- Definition: Number of jobs it can hold in queue
- Unit of Measure: Megabytes (MB)
- Benchmark: 680 MB
- Formula: ≥ 680 MB is an advantage; < 680 MB is a
disadvantage; more is better
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Screened Out COAs
- Lexmark 40GT355: Fails the screening criteria because it
does not print in color.
- Hewlett Packard M775DN: Fails screening criteria because
the cost is $3,860.
- Lexmark X792DE CAC: Fails screening criteria because the
cost is $5,051.
- Hewlett Packard CM4540 MFP: Fails screening criteria
because it does not offer onsite maintenance.
- Dell Multifunction B2375DNF: Fails screening criteria
because is not CAC enabled and it does not print and scan in
color.
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Conclusion
The Lexmark X748DE (Telos) is the best printer
to purchase to consolidate all reproduction
operations in the battalion. This printer offers all
of the security features and capabilities we are
interested in. The Lexmark X748DE is the most
expensive of the three (still under $3,000), but
the most cost efficient (yield) of them all. This
printer is also the most productive, ranking first
for printing, copying, and scanning rate criteria.
$250 Break-Even Point = 5.84 (6 cartridge)
THIS IS LAST REAL SLIDE - FOR CLASS WE WILL PREPARE AND BRIEF THE SUPPORTING (BACK UP SLIDES)
Collectively… / Separately…
To consolidate and meet all the needs of each shop, the new printer we purchase should be…
To determine which printer will best suit our needs, we maintain the priorities you see here…
We also hold the following assumptions to aid in our decision making
THESE ARE THE EVALUATION CRITERIA (NOT SCREENING CRITERIA!!!)
QUANTIFIABLE
TAKE FIRST CRITERIA AND COMPARE IT TO EVERY OTHER CRITERIA
THIS IS THE ONLY POINT WHEN YOU CAN BE SUBJECTIVE (OWN OPINION/FEELINGS)
MUST HAVE AT LEAST THREE SCREENING CRITERIA
MUST HAVE AT LEAST SIX EVALUATION CRITIERIA
THREE COLUMNS ARE AS COMPARED TO ADVANTAGE
FIRST COLUMN IS LIKE FIRST PLACE, SECOND IS SECOND PLACE, AND SO ON…
Before presenting the findings and a recommendation, leaders coordinate their recommendation with those affected by the problem or the solutions.
THIS IS LAST REAL SLIDE - FOR CLASS WE WILL PREPARE AND BRIEF THE SUPPORTING (BACK UP SLIDES)
Criteria/Recommended COA should be in the highest and left most column/row, and in order from there.
Line out the COAs that failed screening criteria (highlight red).