Cyber Solutions Practice Management Tips For Busy Lawyers
OSB Bulletin Magazine - August/September 2002
Home | Sitemap | Forms | Contact
Member Directory Member Login Public Info
Oregon State Bar Bulletin — AUGUST/SEPTEMBER 2002
Managing Your Practice
Practice management tips for busy lawyers
By Beverly Michaelis
Busy lawyers are always looking for ways to make their offices run more smoothly. But with the press of everyday
demands, exploring available resources or the latest technology is often put on the back burner. With so little time,
State Professional how can you improve efficiency and productivity? Here are some leads to get you started:
Electronic case filing and adobe acrobat
As courts move closer to a paperless system, more practitioners and staff will need to learn the ins and outs of
Adobe Acrobat, the program that creates the PDF files used in electronic filing. Adobe’s Portable Document
Format (PDF) is a universal file format that preserves all the fonts, formatting, graphics and color of any source
Forms document, regardless of the application and platform used to create it. Classes on Adobe Acrobat are readily
available through private providers as well as local universities and community colleges. In addition, Adobe
provides extensive help online, including a searchable knowledge base, online lessons, books, videos,
downloadable files, user forums and more. Visit www.adobe.com. Other useful sites include www.planetpdf.com
Status Change Forms
Oregon business law documents online
In May 2002 two local attorneys launched www.claytablet.com, a website geared to business practitioners offering
more than 150 business law templates. Each template has its own drafting guide, history of substantive revisions
Active Pro Bono
and a message board so Oregon attorneys can communicate with each other. Subscriptions are based on size of
Status Form (PDF)
firm and billed on a flat monthly rate. Visit the site for more information.
Forms (listing of PDFs)
Free child support calculators available online
Resignation Child support calculators based on the Oregon Child Support Guidelines are available online at www.dcs.state.or.
Form A (PDF) us/calculator. Choose from the regular custody calculator, the split custody calculator or shared custody calculator
to calculate support payments. Complete descriptions of each are available on the site, along with links to the
guidelines and applicable Oregon Administrative Rules.
Unlawful Practice of Law
Pulling out your hair trying to keep on top of changes in technology?
Lower your blood pressure with a subscription to Law Office Computing. At $5 or less per month, you’ll get all the
latest software reviews, practical hardware advice, word processing tips and valuable insight on new technology.
Subscribers have full access online to archived issues of the magazine, including more than 300 product reviews
– Archives and tips. Subscriptions are $49.99 per year if paying by credit card; $59.99 if you prefer to be billed. Contact
James Publishing at (714) 755-5450, or visit www.lawofficecomputing.com.
Bar Leader Communicator
Need staff? Try a cyber secretary!
Cyber Secretaries is an Internet-based service available around the world from any telephone 24/7. Dictation is
transcribed, proofread and sent back via e-mail to your computer. If you need transcription services, Cyber
Disciplinary Board Reporter Secretaries may be a more flexible and less costly solution than hiring a secretarial service. For a free automated
OSB Legal Publications trial, call (800) YOU DICTATE (968-3428), or visit the Cyber Secretaries web site at www.youdictate .com.
Want to better educate clients about costs?
Develop a 'price sheet.' Pull together the information on fixed costs (filing fees, service charges, recording fees,
etc.) as well as worst-case estimates on open-ended expenses such as depositions and medical reports. Use the
https://www.osbar.org/publications/bulletin/02augsep/managing.html (1 of 4) [5/9/2009 7:19:39 PM]
OSB Bulletin Magazine - August/September 2002
Casemaker™ price sheet as a tool to educate and prepare the client, as well as to set a retainer.
User Guide (PDF)
How much time do you spend searching for lost documents or files?
Casemaker™ EULA (PDF)
According to Inc. Magazine, the average executive spends one month every year looking for lost, mislaid or
misfiled information. The average lawyer is often in the same boat. If you need help with office systems, the PLF
Judicial Vacancies offers free and confidential practice management assistance. Call (503) 639-6911 or inside Oregon call toll-free
Member Fee FAQ
Online Fee Payment
Improve client relations for less than $10
OSB Events An effective support staff is vital to every law office. Every individual in a firm should be a member of the team,
dedicated to serving the needs of the client. The Law Firm Guide to Client Relations for Support Staff by Hollis
OSB Group Listings
Hatfield Weishar will allow you to identify the intangibles by which clients judge your firm, and show you how you
can meet and exceed your client’s expectations for quality service. The guide is available from the ABA;.download
Products & Services
it as a PDF file, or order it online at www.abanet.org/lpm/ catalog. One copy costs $9.95; additional copies are
Rules Regulations available at a discount.
Everything you always wanted to know about your local court
Surveys and Research
Membership Services Have you visited www.ojd.state.or.us lately? The Oregon Judicial Department website offers much more than
appellate opinions, it is a portal to circuit courts statewide. Nearly all judicial districts in Oregon are now on the
Affirmative Action Program
web. Find information about hours of operation, filing fees, court calendars and court rules or download forms and
attorney reference manuals for counties that publish them.
A must-buy from the Oregon State Bar
AAP CLE Info
The Fee Agreement Compendium is a comprehensive collection of sample fee agreements published by the
Oregon State Bar. The publication also discusses how to bill client costs, the Truth-in-Lending Act as it relates to
retainer agreements, ethical issues arising in fee agreements, fee arbitration and IOLTA in relation to fee
CLE Seminars agreements. The 2001 edition includes forms on disk and is available for $65 from the Oregon State Bar. Visit
www.osbar.org or call the Order Desk at (503) 620-0222, ext. 413, or (800) 452-8260, ext. 413.
Advice on legal issues and tax questions just a free phone call away
Ethics Opinions Info
Ethics Opinions TOC
The Oregon State Bar’s Lawyer to Lawyer program connects Oregon attorneys working in unfamiliar practice
Ethics Opinions Search areas with experienced attorneys willing to offer informal advice at no charge. Any Oregon attorney can call
Lawyer to Lawyer and receive the names and telephone numbers of three resource lawyers. Help is available in
Bulletin Bar Counsel Column
more than 100 specialties. Call (503) 620-0222, ext. 408 or toll-free in Oregon, (800) 452-8260, ext. 408.
If you have a tax or accounting question, use the OSB’s Lawyer to CPA program. Simply call the Oregon Society
of CPA’s Peer Consulting Service at (503) 641-7200 or (800) 255-1470 for a referral. Identify yourself as a member
Committee Contacts of the Oregon State Bar and specify the practice area your question involves. The Lawyer to CPA program was
established in 1995 as a free, two-way referral service allowing lawyers to get answers to tax and accounting
questions and CPAs to get answers to legal questions.
The only collection of research links you will ever need (almost)
Loan Repayment Assistance The Oregon Judicial Department wins again for the best collection of Internet legal resources in the state. At www.
ojd.state.or.us/library, find the expected — Oregon Appellate Court Records, ORCP, ORAP, Oregon Rules of
Evidence, Oregon Administrative Rules, OSB Ethics Opinions, links to state agencies — and perhaps the
Meta-Index for U.S. Legal Research — A service of Georgia State University Law School providing a search
interface to reputable sites offering court opinions, statutes, legislation, regulations and more. Easy-to-use tools
Oregon Law Foundation guide researchers through varying search processes at the different sites, or go directly to reputable sites such as
https://www.osbar.org/publications/bulletin/02augsep/managing.html (2 of 4) [5/9/2009 7:19:39 PM]