ORIENTATION<br />Presented by: AlenaPeerzada<br />Date: 8TH April 2011<br />
INTRODUCTION <br />
RAFI PEER THEATRE & WORKSHOP (RPTW)<br /><ul><li>Rafi Peer Theatre Workshop (RPTW) is a non-profit organization
Promoting Pakistani culture and the arts, both at home and abroad, for over 35 years
RPTW has hosted 25 international festivals in the fields of dance, drama, music, puppetry and Sufi music
Over a million people have attended these festivals to watch over 18,000 performers from 90 countries and Pakistan
Through immensely hosting popular folk puppet festivals and supporting Pakistani puppeteers and their families, RPTW has h...
RPTW set up Pakistan’s first and only Museum of Puppetry in 2004. Largest of its kind in South Asia. </li></li></ul><li>RA...
Recruitment
Procurement
Audit
Security </li></li></ul><li>PAKISTAN CHILDREN TELEVISION (PCTV) <br />PCTV is a USAID funded program which will support th...
Literacy skills
Respect for diversity
Excitement for learning</li></ul>These programs are particularly useful to reach children who may not have access to schoo...
UNITED STATES AGENCY FOR INTERNATIONAL DEVELOPMENT <br />USAID is an independent federal government<br />agency that recei...
Democracy
Conflict prevention
Humanitarian assistance
Economic growth
Agriculture
Trade
Global health</li></li></ul><li>RPTW is governed by the following five (5) committees to ensure transparency and equity<br...
Recruitment
Procurement
Audit
Security </li></ul>STRUCTURE<br />
STRUCTURE<br />
STRUCTURE<br />
GENERAL PURPOSE<br /><ul><li>This Staff Handbook aimed at providing staff with a general understanding of policies, has be...
This manual will serve as a guide for implementing best HR practices at RPTW and shall apply to all staff members
Management encourages all staff to review and familiarize themselves with the contents of the manual. Any questions or con...
STAFF HANDBOOK <br />
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Rafi Peer Theatre Workshop Presentation

  1. 1. ORIENTATION<br />Presented by: AlenaPeerzada<br />Date: 8TH April 2011<br />
  2. 2. INTRODUCTION <br />
  3. 3. RAFI PEER THEATRE & WORKSHOP (RPTW)<br /><ul><li>Rafi Peer Theatre Workshop (RPTW) is a non-profit organization
  4. 4. Promoting Pakistani culture and the arts, both at home and abroad, for over 35 years
  5. 5. RPTW has hosted 25 international festivals in the fields of dance, drama, music, puppetry and Sufi music
  6. 6. Over a million people have attended these festivals to watch over 18,000 performers from 90 countries and Pakistan
  7. 7. Through immensely hosting popular folk puppet festivals and supporting Pakistani puppeteers and their families, RPTW has helped to keep alive the folk puppetry of Pakistan
  8. 8. RPTW set up Pakistan’s first and only Museum of Puppetry in 2004. Largest of its kind in South Asia. </li></li></ul><li>RAFI PEER THEATRE & WORKSHOP (RPTW)<br />RPTW is governed by the following five (5) committees to ensure transparency and equity<br /><ul><li>Internal monitoring
  9. 9. Recruitment
  10. 10. Procurement
  11. 11. Audit
  12. 12. Security </li></li></ul><li>PAKISTAN CHILDREN TELEVISION (PCTV) <br />PCTV is a USAID funded program which will support the development of television and multi-media programming<br />Multi-media educational programming has been used effectively to reach both in-school and out-of-school children with measureable effects on <br /><ul><li>School readiness
  13. 13. Literacy skills
  14. 14. Respect for diversity
  15. 15. Excitement for learning</li></ul>These programs are particularly useful to reach children who may not have access to schools, effective teachers, or learning materials<br />
  16. 16. UNITED STATES AGENCY FOR INTERNATIONAL DEVELOPMENT <br />USAID is an independent federal government<br />agency that receives overall foreign policy <br />guidance from the Secretary of State.<br /><ul><li>USAID supports long-term and equitable economic growth and advances U.S. foreign policy objectives by supporting:
  17. 17. Democracy
  18. 18. Conflict prevention
  19. 19. Humanitarian assistance
  20. 20. Economic growth
  21. 21. Agriculture
  22. 22. Trade
  23. 23. Global health</li></li></ul><li>RPTW is governed by the following five (5) committees to ensure transparency and equity<br /><ul><li>Internal monitoring
  24. 24. Recruitment
  25. 25. Procurement
  26. 26. Audit
  27. 27. Security </li></ul>STRUCTURE<br />
  28. 28. STRUCTURE<br />
  29. 29. STRUCTURE<br />
  30. 30. GENERAL PURPOSE<br /><ul><li>This Staff Handbook aimed at providing staff with a general understanding of policies, has been developed to be applied to the Pakistan Children’s Television (PCTV) Project funded by the United States Agency for International Development (USAID)
  31. 31. This manual will serve as a guide for implementing best HR practices at RPTW and shall apply to all staff members
  32. 32. Management encourages all staff to review and familiarize themselves with the contents of the manual. Any questions or concerns should be addressed to the Human Resources (HR) Representative</li></ul>RPTW/PCTV STAFF HANDBOOK<br />
  33. 33. STAFF HANDBOOK <br />
  34. 34. <ul><li>EMPLOYMENT
  35. 35. POSTING AND TRANSFER
  36. 36. RESIGNATION AND TERMINATION
  37. 37. ETHICAL AND LEGAL RESPONSIBILITIES
  38. 38. COMPENSATION
  39. 39. LIFE AND MEDICAL INSURANCE POLICY
  40. 40. LEAVES
  41. 41. PERFORMANCE EVALUATION
  42. 42. PROFESSIONAL DEVELOPMENT
  43. 43. OPERATING PROCEDURES
  44. 44. GRIEVANCE MANAGEMENT
  45. 45. DISCIPLINE AND MISCONDUCT </li></ul>LIST OF POLICIES AND PROCEDURES <br />
  46. 46. RPTW/PCTV provides equal employment opportunities to all individuals regardless of sex, gender, religion or ethnic background<br />Staff members of RPTW/PCTV will be categorized as: <br /><ul><li>Full Time/Permanent Staff
  47. 47. Contract/Consultant Staff
  48. 48. Intern</li></ul>EMPLOYMENT<br />
  49. 49. SECURITY BACKGROUND CHECK<br />Security background check is mandatory for all job applicants<br />All prospective employees must undergo the employee security check against the Terrorist Watch List and any other criminal/terrorist database mandated by the RPTW/PCTV management and donors/sponsors<br />RPTW/PCTV can make inquiries regarding criminal records during the pre-employment stage; however, this information cannot be used as a basis for denying employment, unless it is determined to be due to job-related issues or business necessity<br />
  50. 50. SECURITY BACKGROUND CHECK<br />Security background check is mandatory for all job applicants<br />All prospective employees must undergo the employee security check against the Terrorist Watch List and any other criminal/terrorist database mandated by the RPTW/PCTV management and donors/sponsors<br />RPTW/PCTV can make inquiries regarding criminal records during the pre-employment stage; however, this information cannot be used as a basis for denying employment, unless it is determined to be due to job-related issues or business necessity<br />
  51. 51. SECURITY BACKGROUND CHECK<br />As a RPTW representative involved in the USAID funded PCTV Project, I understand the importance of adhering to general USAID’s rules and regulations related to narcotics and drug trafficking<br />I hereby certify that within the last ten years: <br />I have not been convicted of a violation of, or a conspiracy to violate, any law or regulation of the United States or any other country concerning narcotic or psychotropic drugs or other controlled substances.<br />I am not and have not been an illicit trafficker in any such drug or controlled substance.<br />I am not or have not been a knowing assistor, abettor, conspirator, or colluder with others in the illicit trafficking in any such drug or substance.<br />
  52. 52. SECURITY BACKGROUND CHECK<br />I understand that USAID may terminate my employment if it is determined that I engaged in the above conduct during the last ten years or during my USAID employment.<br /> <br />NOTICE:<br /> You are required to sign this Certification under the provisions of 22 CFR Part 140, Prohibition on Assistance to Drug Traffickers. These regulations were issued by the Department of State and require that certain participants must sign this Certification.<br />If you make a false Certification you are subject to U.S. criminal prosecution under 18 U.S.C. 1001.<br />
  53. 53. REFERENCE CHECK <br />Reference checks will be conducted for shortlisted candidates. The type of information that can be collected pertaining to an individual may include but is not limited to<br /><ul><li>Past employment
  54. 54. Education
  55. 55. Character
  56. 56. Finances
  57. 57. Reputation</li></ul> This process is conducted to verify the accuracy of the information provided by the applicant. In general, a minimum of two (2) reference checks will be conducted<br />
  58. 58. Shortlisted candidates will be asked to submit their 1420 Form and/or another salary history form. As per USAID’s policy it is mandatory for the candidates to fill out the 1420 form<br />Prior to issuance of an appointment letter, submission of the candidate’s most recent pay slip or documents to verify the accuracy of the salary history will be required<br />1420<br />
  59. 59. APPLICATION FOR EMPLOYMENT <br />
  60. 60. A successful recruit is either issued an Employment Contract or a Letter of Appointment depending on the nature and duration of the contractual agreement. Both documents ensure the terms and conditions of employment including details of pay and benefits<br />These documents are duly signed by the Representative or his/her designee and the employee. A copy is issued to the employee for their personal record while a copy goes into the Personnel Files, maintained in the HR departments of RPTW/PCTV. A further copy is forwarded to the Finance Department for the purpose of establishing salary, benefits and taxes etc<br />EMPLOYMENT CONTRACT <br />
  61. 61. Office Hours<br /> This policy refers to the RPTW/PCTV official working hours. This policy applies to all RPTW/PCTV staff except support staff and drivers. Support staff and drivers are governed by the schedules set by their respective supervisors<br />OPERATING PROCEDURE<br />
  62. 62. OPERATING PROCEDURE<br />Break Time <br />Break Time which refers to prayer and lunch time will be observed as tabulated below: <br />
  63. 63. All employees must register their time of arrival and of departure on the “sign-in and sign-out electronic/manual attendance sheet” at the reception desk<br />All employees are expected to adhere to the regular office hours<br />If any employee will be deviating from these regular hours, their immediate supervisor must be notified and permission must be received. The same is required for employees who plan to attend an early morning meeting or another official function prior to reporting for work<br /> Any tardiness or unexplained absence will be penalized according to the “Absence Without Pay” policy<br />SIGN-IN & SIGN-OUT <br />
  64. 64. TIME SHEET & SIGN-IN & SIGN-OUT TEMPLATE <br />
  65. 65. TRAVEL ADVANCE REQUEST - CODE OF CONDUCT TEMPLATE <br />
  66. 66. REFERENCE CHECK <br />Reference checks will be conducted for shortlisted candidates. The type of information that can be collected pertaining to an individual may include but is not limited to<br /><ul><li>Past employment
  67. 67. Education
  68. 68. Character
  69. 69. Finances
  70. 70. Reputation</li></ul> This process is conducted to verify the accuracy of the information provided by the applicant. In general, a minimum of two (2) reference checks will be conducted<br />
  71. 71. ATTENDANCE WARNING FORM- DISCIPLINARY ACTION FORM <br />
  72. 72. INTERNAL HANDBOOK <br />
  73. 73. IDENTITY CARD TEMPLATE <br />
  74. 74. INTERVIEW GUIDELINES<br />INTERVIEW GUIDELINES<br />There are some basic guidelines, which interviewers should follow in order to conduct effective and productive interviews. These rules can be further refined as the interviewer gains confidence and experience in conducting interviews. <br />There are five stages to conducting interviews. There are a series of steps to be carried out at each stage. <br />Preparation<br />Setting<br />Conducting the interview<br />Closing<br />Evaluation<br />
  75. 75. INTERVIEW EVALUATION FORM - SELECTION MEMO <br />
  76. 76. THANK YOU<br />
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