Fourth UNICA Scholarly Communication Seminar, Prague  The LIFE Project Costing Digital Preservation 15-16 May 2008 Richard...
Overview <ul><li>What is the LIFE Project? </li></ul><ul><li>LIFE 1  and LIFE 2 </li></ul><ul><li>Costing Model </li></ul>...
Lifecycle Information for E-literature <ul><li>Project phases: </li></ul><ul><li>LIFE 1  (12 months) </li></ul><ul><li>LIF...
LIFE starts to answer the question: <ul><li>What is the long term cost of preserving digital material? </li></ul>€
Why use lifecycle costing? <ul><ul><li>Enables evaluation of all the financial commitments  for an item in a collection </...
Aims <ul><ul><li>Better understanding of the digital lifecycle </li></ul></ul><ul><ul><li>Plan and prepare for digital pre...
LIFE 1  project <ul><ul><li>Literature Review </li></ul></ul><ul><ul><li>Economic Lifecycle Model </li></ul></ul><ul><ul><...
LIFE 1  Case Studies e-Journals Web Archiving Voluntary Deposit of Electronic Publications
<ul><li>LIFE 1 </li></ul>LIFE 2
Aim of LIFE 2 <ul><ul><li>To evaluate, refine and  </li></ul></ul><ul><ul><li>further develop the techniques  </li></ul></...
LIFE 2  deliverables <ul><li>Economic Evaluation of LIFE 1 </li></ul><ul><li>Revision of the LIFE Model </li></ul><ul><ul>...
The LIFE Model v1.1 Inspection Re-ingest  Backup Reference Linking User Support Preservation Action Refreshment Metadata E...
Levels within the lifecycle Acquisition Selection Selection Policy Lifecycle  Sub-element Lifecycle Element Lifecycle Stag...
LIFE Model v1.1: Non-lifecycle Elements Discounting Administration Inflation Repository Software Management Non-Lifecycle ...
LIFE 2  Case Studies Institutional Repositories Primary Data Digitised Newspapers 0110110101010101100111010011011010101010...
Institutional Repositories
SHERPA-LEAP Case Study Mostly text-based objects  Journal and conference papers, and book chapters, with only a few A/V ob...
Repository Lifecycle Costs
The Burney Collection <ul><ul><li>Purchased by the British Library in 1818 for £13,500  </li></ul></ul><ul><ul><li>1,100 v...
http://www.bl.uk/collections/newspapers.html
Issues that arise from Newspapers Study <ul><ul><li>Comparing digital and analogue lifecycles </li></ul></ul><ul><ul><li>W...
Case Study Progress <ul><ul><li>Develop analogue and digital workflows </li></ul></ul><ul><ul><li>Terminology issues </li>...
Newspapers: Questions – 1 <ul><li>Q.  Is the LIFE model terminology inappropriate or difficult to use when identifying the...
Newspapers: Questions – 2 <ul><li>Q.  Is the stage level definition applicable to analogue collections? </li></ul>A.  Yes....
Newspapers: Questions – 3 <ul><li>Q.  Is the element level definition applicable to analogue collections? </li></ul>A.  It...
Newspapers: Questions – 4 <ul><li>Q.  Are the sub-element definitions applicable to analogue collections? </li></ul>A.  No...
Benefits of LIFE <ul><li>Assess the financial commitment for acquiring or  creating new digital materials </li></ul><ul><l...
LIFE Website & Blog <ul><li>Website www.life.ac.uk   </li></ul><ul><li>LIFE Blog www.life.ac.uk/blog   </li></ul>
LIFE 2  Conference <ul><ul><li>Free, 1-day conference  </li></ul></ul><ul><ul><li>23 rd  June 2008 </li></ul></ul><ul><ul>...
Thank you. <ul><ul><li>Acknowledgements </li></ul></ul><ul><ul><li>The LIFE Team: </li></ul></ul><ul><ul><li>Paul Ayris </...
Upcoming SlideShare
Loading in …5
×

Costing digital preservation (15-05-08)

503 views
442 views

Published on

UNICA Conference - 15-05-08

0 Comments
0 Likes
Statistics
Notes
  • Be the first to comment

  • Be the first to like this

No Downloads
Views
Total views
503
On SlideShare
0
From Embeds
0
Number of Embeds
2
Actions
Shares
0
Downloads
0
Comments
0
Likes
0
Embeds 0
No embeds

No notes for slide
  • Main image from David Robert Books ( www.davidrobertbooks.com) All other images from http://www.morguefile.com
  • SHERPA: Securing a Hybrid Environment for Research Preservation and Access
  • This is a common scenario for many Libraries and means that the long-term management of the surrogates takes on a more important aspect. Both of these surrogates have their own problems in terms of deterioration and risk and lend themselves to further analysis.
  • Costing digital preservation (15-05-08)

    1. 1. Fourth UNICA Scholarly Communication Seminar, Prague The LIFE Project Costing Digital Preservation 15-16 May 2008 Richard Davies LIFE 2 Project Manager, The British Library 011011010101010110011101001101101010101011001110100110110101010101100111010011011010101010110011101001101101010101011001110101100110110101010101100111010011011010101010110011101001101101010101011001110100110110101010101100111
    2. 2. Overview <ul><li>What is the LIFE Project? </li></ul><ul><li>LIFE 1 and LIFE 2 </li></ul><ul><li>Costing Model </li></ul><ul><li>Case Study Examples </li></ul><ul><li>Benefits </li></ul>
    3. 3. Lifecycle Information for E-literature <ul><li>Project phases: </li></ul><ul><li>LIFE 1 (12 months) </li></ul><ul><li>LIFE 2 (18 months) </li></ul>
    4. 4. LIFE starts to answer the question: <ul><li>What is the long term cost of preserving digital material? </li></ul>€
    5. 5. Why use lifecycle costing? <ul><ul><li>Enables evaluation of all the financial commitments for an item in a collection </li></ul></ul><ul><ul><li>Important for digital collections, where many costs are largely unknown </li></ul></ul>
    6. 6. Aims <ul><ul><li>Better understanding of the digital lifecycle </li></ul></ul><ul><ul><li>Plan and prepare for digital preservation activities </li></ul></ul><ul><ul><li>Evaluate and improve efforts </li></ul></ul><ul><ul><li>Compare analogue and digital </li></ul></ul>
    7. 7. LIFE 1 project <ul><ul><li>Literature Review </li></ul></ul><ul><ul><li>Economic Lifecycle Model </li></ul></ul><ul><ul><li>Generic Preservation Model </li></ul></ul><ul><ul><li>Case Studies </li></ul></ul><ul><ul><li>International Conference </li></ul></ul>
    8. 8. LIFE 1 Case Studies e-Journals Web Archiving Voluntary Deposit of Electronic Publications
    9. 9. <ul><li>LIFE 1 </li></ul>LIFE 2
    10. 10. Aim of LIFE 2 <ul><ul><li>To evaluate, refine and </li></ul></ul><ul><ul><li>further develop the techniques </li></ul></ul><ul><ul><li>developed in phase one of LIFE </li></ul></ul>
    11. 11. LIFE 2 deliverables <ul><li>Economic Evaluation of LIFE 1 </li></ul><ul><li>Revision of the LIFE Model </li></ul><ul><ul><ul><ul><li>Version 1.1 (October 2007) </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Version 2 (Summer 2008) </li></ul></ul></ul></ul><ul><li>Updated Preservation Model (Summer 2008) </li></ul><ul><li>Final report </li></ul><ul><li>Project conference (23 June 2008) </li></ul>
    12. 12. The LIFE Model v1.1 Inspection Re-ingest Backup Reference Linking User Support Preservation Action Refreshment Metadata Extraction Holdings Update Access Control Preservation Planning Storage Provision Metadata Creation Deposit Access Provision Preservation Watch Repository Admin Re-use Existing Metadata Quality Assurance Lifecycle Elements Access Content Preservation Bit-stream Preservation Metadata Creation Ingest Lifecycle Stage Check-in Obtaining Ordering & Invoicing IPR & Licensing Submission Agreement Selection Acquisition .... .... .... .... Creation or Purchase Access Content Preservation Bit-stream Preservation Metadata Creation Ingest Acquisition Creation or Purchase
    13. 13. Levels within the lifecycle Acquisition Selection Selection Policy Lifecycle Sub-element Lifecycle Element Lifecycle Stage Lifecycle
    14. 14. LIFE Model v1.1: Non-lifecycle Elements Discounting Administration Inflation Repository Software Management Non-Lifecycle Elements Economic Adjustments Systems / Infrastructure Management and Administration Non-Lifecycle Stage
    15. 15. LIFE 2 Case Studies Institutional Repositories Primary Data Digitised Newspapers 01101101010101011001110100110110101010101100111010011011010101010110011101001101101010101011001110100110110101010101100111010110
    16. 16. Institutional Repositories
    17. 17. SHERPA-LEAP Case Study Mostly text-based objects Journal and conference papers, and book chapters, with only a few A/V objects currently held. Research output from the visual and performing arts perspectives. Few repositories hold this kind of material. A range of text-based materials Mostly journal and conference papers.
    18. 18. Repository Lifecycle Costs
    19. 19. The Burney Collection <ul><ul><li>Purchased by the British Library in 1818 for £13,500 </li></ul></ul><ul><ul><li>1,100 volumes of the earliest known newspapers </li></ul></ul><ul><ul><li>1,000,000 pages from 17 th , 18 th and 19 th Centuries. </li></ul></ul><ul><ul><li>Re-scanning or re-microfilming is not possible. </li></ul></ul><ul><ul><li>Microfilmed in the 1970s </li></ul></ul><ul><ul><li>Digitisation started in 1995-96 and ran until 2004. </li></ul></ul>
    20. 20. http://www.bl.uk/collections/newspapers.html
    21. 21. Issues that arise from Newspapers Study <ul><ul><li>Comparing digital and analogue lifecycles </li></ul></ul><ul><ul><li>What is the lifecycle cost to an institution of producing digitised surrogates? </li></ul></ul><ul><ul><li>What are the key preservation issues common across digitisation projects of differing scales? </li></ul></ul>
    22. 22. Case Study Progress <ul><ul><li>Develop analogue and digital workflows </li></ul></ul><ul><ul><li>Terminology issues </li></ul></ul><ul><ul><li>How can we get a meaningful comparison? </li></ul></ul><ul><ul><li>Future digitisation costs </li></ul></ul>
    23. 23. Newspapers: Questions – 1 <ul><li>Q. Is the LIFE model terminology inappropriate or difficult to use when identifying the costs for analogue collections? </li></ul><ul><li>A. No. Interviewees felt that the definitions and instructions in the model were able to be followed </li></ul>
    24. 24. Newspapers: Questions – 2 <ul><li>Q. Is the stage level definition applicable to analogue collections? </li></ul>A. Yes. With the name change to the stages: Bit-stream preservation ► Book storage provision Content preservation ► Conservation procedures Access Content Preservation Bit-stream Preservation Metadata Creation Ingest Acquisition Creation or Purchase Lifecycle Sub-element Lifecycle Element Lifecycle Stage Lifecycle
    25. 25. Newspapers: Questions – 3 <ul><li>Q. Is the element level definition applicable to analogue collections? </li></ul>A. It is certainly workable for Newspapers. Other collections may need to consider changes to element definitions. It is recommended that more types of physical objects are assessed. Lifecycle Sub-element Lifecycle Element Lifecycle Stage Lifecycle
    26. 26. Newspapers: Questions – 4 <ul><li>Q. Are the sub-element definitions applicable to analogue collections? </li></ul>A. No. Specific library operational terms would be used at this level. Lifecycle Sub-element Lifecycle Element Lifecycle Stage Lifecycle
    27. 27. Benefits of LIFE <ul><li>Assess the financial commitment for acquiring or creating new digital materials </li></ul><ul><li>More effective planning for preservation activities </li></ul><ul><li>Comparison of digital lifecycles across collections </li></ul><ul><li>Evaluation and optimisation of existing digital lifecycles </li></ul><ul><li>Predictive future cost of digital preservation </li></ul>
    28. 28. LIFE Website & Blog <ul><li>Website www.life.ac.uk </li></ul><ul><li>LIFE Blog www.life.ac.uk/blog </li></ul>
    29. 29. LIFE 2 Conference <ul><ul><li>Free, 1-day conference </li></ul></ul><ul><ul><li>23 rd June 2008 </li></ul></ul><ul><ul><li>British Library, London, UK </li></ul></ul><ul><ul><li>Register here: </li></ul></ul><ul><ul><li>http://www.life.ac.uk </li></ul></ul>
    30. 30. Thank you. <ul><ul><li>Acknowledgements </li></ul></ul><ul><ul><li>The LIFE Team: </li></ul></ul><ul><ul><li>Paul Ayris </li></ul></ul><ul><ul><li>Rory McLeod </li></ul></ul><ul><ul><li>Rui Miao </li></ul></ul><ul><ul><li>Helen Shenton </li></ul></ul><ul><ul><li>Paul Wheatley </li></ul></ul>e [email_address] t +44 (0) 20 7412 7182 x 01101101010101011001110100110110101010101100111010011011010101010110011101001101101010101011001110100110110101010101100111010110 <ul><ul><li>Useful Websites </li></ul></ul><ul><ul><li>www.life.ac.uk </li></ul></ul><ul><ul><li>www.sherpadp.org.uk </li></ul></ul><ul><ul><li>www.sherpa-leap.ac.uk </li></ul></ul><ul><ul><li>www.bl.uk/dp </li></ul></ul>

    ×