Costing digital preservation (15-05-08)


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UNICA Conference - 15-05-08

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Costing digital preservation (15-05-08)

  1. 1. Fourth UNICA Scholarly Communication Seminar, Prague The LIFE Project Costing Digital Preservation 15-16 May 2008 Richard Davies LIFE 2 Project Manager, The British Library 011011010101010110011101001101101010101011001110100110110101010101100111010011011010101010110011101001101101010101011001110101100110110101010101100111010011011010101010110011101001101101010101011001110100110110101010101100111
  2. 2. Overview <ul><li>What is the LIFE Project? </li></ul><ul><li>LIFE 1 and LIFE 2 </li></ul><ul><li>Costing Model </li></ul><ul><li>Case Study Examples </li></ul><ul><li>Benefits </li></ul>
  3. 3. Lifecycle Information for E-literature <ul><li>Project phases: </li></ul><ul><li>LIFE 1 (12 months) </li></ul><ul><li>LIFE 2 (18 months) </li></ul>
  4. 4. LIFE starts to answer the question: <ul><li>What is the long term cost of preserving digital material? </li></ul>€
  5. 5. Why use lifecycle costing? <ul><ul><li>Enables evaluation of all the financial commitments for an item in a collection </li></ul></ul><ul><ul><li>Important for digital collections, where many costs are largely unknown </li></ul></ul>
  6. 6. Aims <ul><ul><li>Better understanding of the digital lifecycle </li></ul></ul><ul><ul><li>Plan and prepare for digital preservation activities </li></ul></ul><ul><ul><li>Evaluate and improve efforts </li></ul></ul><ul><ul><li>Compare analogue and digital </li></ul></ul>
  7. 7. LIFE 1 project <ul><ul><li>Literature Review </li></ul></ul><ul><ul><li>Economic Lifecycle Model </li></ul></ul><ul><ul><li>Generic Preservation Model </li></ul></ul><ul><ul><li>Case Studies </li></ul></ul><ul><ul><li>International Conference </li></ul></ul>
  8. 8. LIFE 1 Case Studies e-Journals Web Archiving Voluntary Deposit of Electronic Publications
  9. 9. <ul><li>LIFE 1 </li></ul>LIFE 2
  10. 10. Aim of LIFE 2 <ul><ul><li>To evaluate, refine and </li></ul></ul><ul><ul><li>further develop the techniques </li></ul></ul><ul><ul><li>developed in phase one of LIFE </li></ul></ul>
  11. 11. LIFE 2 deliverables <ul><li>Economic Evaluation of LIFE 1 </li></ul><ul><li>Revision of the LIFE Model </li></ul><ul><ul><ul><ul><li>Version 1.1 (October 2007) </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Version 2 (Summer 2008) </li></ul></ul></ul></ul><ul><li>Updated Preservation Model (Summer 2008) </li></ul><ul><li>Final report </li></ul><ul><li>Project conference (23 June 2008) </li></ul>
  12. 12. The LIFE Model v1.1 Inspection Re-ingest Backup Reference Linking User Support Preservation Action Refreshment Metadata Extraction Holdings Update Access Control Preservation Planning Storage Provision Metadata Creation Deposit Access Provision Preservation Watch Repository Admin Re-use Existing Metadata Quality Assurance Lifecycle Elements Access Content Preservation Bit-stream Preservation Metadata Creation Ingest Lifecycle Stage Check-in Obtaining Ordering & Invoicing IPR & Licensing Submission Agreement Selection Acquisition .... .... .... .... Creation or Purchase Access Content Preservation Bit-stream Preservation Metadata Creation Ingest Acquisition Creation or Purchase
  13. 13. Levels within the lifecycle Acquisition Selection Selection Policy Lifecycle Sub-element Lifecycle Element Lifecycle Stage Lifecycle
  14. 14. LIFE Model v1.1: Non-lifecycle Elements Discounting Administration Inflation Repository Software Management Non-Lifecycle Elements Economic Adjustments Systems / Infrastructure Management and Administration Non-Lifecycle Stage
  15. 15. LIFE 2 Case Studies Institutional Repositories Primary Data Digitised Newspapers 01101101010101011001110100110110101010101100111010011011010101010110011101001101101010101011001110100110110101010101100111010110
  16. 16. Institutional Repositories
  17. 17. SHERPA-LEAP Case Study Mostly text-based objects Journal and conference papers, and book chapters, with only a few A/V objects currently held. Research output from the visual and performing arts perspectives. Few repositories hold this kind of material. A range of text-based materials Mostly journal and conference papers.
  18. 18. Repository Lifecycle Costs
  19. 19. The Burney Collection <ul><ul><li>Purchased by the British Library in 1818 for £13,500 </li></ul></ul><ul><ul><li>1,100 volumes of the earliest known newspapers </li></ul></ul><ul><ul><li>1,000,000 pages from 17 th , 18 th and 19 th Centuries. </li></ul></ul><ul><ul><li>Re-scanning or re-microfilming is not possible. </li></ul></ul><ul><ul><li>Microfilmed in the 1970s </li></ul></ul><ul><ul><li>Digitisation started in 1995-96 and ran until 2004. </li></ul></ul>
  20. 20.
  21. 21. Issues that arise from Newspapers Study <ul><ul><li>Comparing digital and analogue lifecycles </li></ul></ul><ul><ul><li>What is the lifecycle cost to an institution of producing digitised surrogates? </li></ul></ul><ul><ul><li>What are the key preservation issues common across digitisation projects of differing scales? </li></ul></ul>
  22. 22. Case Study Progress <ul><ul><li>Develop analogue and digital workflows </li></ul></ul><ul><ul><li>Terminology issues </li></ul></ul><ul><ul><li>How can we get a meaningful comparison? </li></ul></ul><ul><ul><li>Future digitisation costs </li></ul></ul>
  23. 23. Newspapers: Questions – 1 <ul><li>Q. Is the LIFE model terminology inappropriate or difficult to use when identifying the costs for analogue collections? </li></ul><ul><li>A. No. Interviewees felt that the definitions and instructions in the model were able to be followed </li></ul>
  24. 24. Newspapers: Questions – 2 <ul><li>Q. Is the stage level definition applicable to analogue collections? </li></ul>A. Yes. With the name change to the stages: Bit-stream preservation ► Book storage provision Content preservation ► Conservation procedures Access Content Preservation Bit-stream Preservation Metadata Creation Ingest Acquisition Creation or Purchase Lifecycle Sub-element Lifecycle Element Lifecycle Stage Lifecycle
  25. 25. Newspapers: Questions – 3 <ul><li>Q. Is the element level definition applicable to analogue collections? </li></ul>A. It is certainly workable for Newspapers. Other collections may need to consider changes to element definitions. It is recommended that more types of physical objects are assessed. Lifecycle Sub-element Lifecycle Element Lifecycle Stage Lifecycle
  26. 26. Newspapers: Questions – 4 <ul><li>Q. Are the sub-element definitions applicable to analogue collections? </li></ul>A. No. Specific library operational terms would be used at this level. Lifecycle Sub-element Lifecycle Element Lifecycle Stage Lifecycle
  27. 27. Benefits of LIFE <ul><li>Assess the financial commitment for acquiring or creating new digital materials </li></ul><ul><li>More effective planning for preservation activities </li></ul><ul><li>Comparison of digital lifecycles across collections </li></ul><ul><li>Evaluation and optimisation of existing digital lifecycles </li></ul><ul><li>Predictive future cost of digital preservation </li></ul>
  28. 28. LIFE Website & Blog <ul><li>Website </li></ul><ul><li>LIFE Blog </li></ul>
  29. 29. LIFE 2 Conference <ul><ul><li>Free, 1-day conference </li></ul></ul><ul><ul><li>23 rd June 2008 </li></ul></ul><ul><ul><li>British Library, London, UK </li></ul></ul><ul><ul><li>Register here: </li></ul></ul><ul><ul><li> </li></ul></ul>
  30. 30. Thank you. <ul><ul><li>Acknowledgements </li></ul></ul><ul><ul><li>The LIFE Team: </li></ul></ul><ul><ul><li>Paul Ayris </li></ul></ul><ul><ul><li>Rory McLeod </li></ul></ul><ul><ul><li>Rui Miao </li></ul></ul><ul><ul><li>Helen Shenton </li></ul></ul><ul><ul><li>Paul Wheatley </li></ul></ul>e [email_address] t +44 (0) 20 7412 7182 x 01101101010101011001110100110110101010101100111010011011010101010110011101001101101010101011001110100110110101010101100111010110 <ul><ul><li>Useful Websites </li></ul></ul><ul><ul><li> </li></ul></ul><ul><ul><li> </li></ul></ul><ul><ul><li> </li></ul></ul><ul><ul><li> </li></ul></ul>