L O L Steering Cmte Min10 10

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Minutes from the Steering Committee Meeting October, 2010

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L O L Steering Cmte Min10 10

  1. 1.   PO  Box  6483   Galena  IL  61036       Lord  of  Love  Lutheran  Worshiping  Community   Steering  Committee  Meeting  Minutes  (Unapproved)   October  13,  2010     Present:  Nancy  Peterson,  Milan  Blaho,  Duane  Olivier,  Rev.  Dennis  Hill,  Paul  Murphy,  Judy  Dixon,   Diane  Beemster,  Zach  Gronewold,  Jim  Lynn   Absent:  Liz  Mitchell   Nancy  Peterson  called  the  meeting  to  order  at  6:03  P.M.   Pastor’s  Report     Rev.  Hill  discussed  the  possibility  of  having  the  Alpha  Program  at  Lord  of  Love  in  the  spring.   This  program  is  an  outreach  to  the  community,  as  well  as  those  who  want  to  review  basic  Christian   faith  practices.  Reformation  Sunday  is  October  31st  with  “Martin  Luther”  visiting  Lord  of  Love,  and   Pastor  John  Califf  will  be  conducting  educational  classes  as  well  as  preaching  on  November  14th.  This   day  will  provide  the  congregation  with  information  regarding  the  Northern  Illinois  Synod,  LOMC  and   work  in  Tanzania  as  well.     Dennis  also  reported  that  the  United  Churches  of  Galena  Thanksgiving  service  will  be  on   November    21st,  the  Sunday  before  Thanksgiving,  and  that  Lord  of  Love’s  Christmas  program  is   planned  for  December  9th.    The  Christmas  Eve  service  is  being  planned  and  will  be  held  at  the   Ramada.  
  2. 2.   PO  Box  6483   Galena  IL  61036   It  was  reported  that  grant  money  in  the  amount  of  $2,500  has  been  given  to  Lord  of  Love  by   the  ELCA.  Dennis  indicated  that  a  key  factor  in  our  continuing  to  receive  grant  money  is  that  the   church  gives  15%  of  ordinary  income  back  to  the  Synod  for  its  ministries.     Dennis  also  indicated  there  are  six  people  who  have  expressed  an  interest  in  joining  Lord  of   Love.  Dale  Freres  is  working  on  a  series  of  ads  for  Lord  of  Love.  The  Kids  Club,  which  includes   children  in  5th  grade  and  below,  meets  on  Wednesdays.  The  next  Women’s  Bible  Study  will  focus  on   the  Book  of  John.  The  Mutual  Ministry  Committee  will  begin  to  meet  every  other  month  and  will   handle  any  conflicts  between  church  members  that  may  arise.   Treasurer’s  Report     Duane  provided  his  monthly  report  as  well  as  a  report  summary  of  all  funds  and  accounts   year  to  date  through  September.    While  Lord  of  Love  has  continued  to  operate  in  the  black  in  its  short   history,  we  are  more  or  less  breaking  even  on  our  operating  expenses.  Duane  also  reported  that  he  is   working  on  procedures  for  the  counters  who  will  process  church  collections.  He  requested  that   members  of  the  Steering  Committee  volunteer  to  do  this  task  and  reiterated  the  need  for   confidentiality  regarding  members’  donations.     Approval  of  the  Treasurer’s  report  was  moved  by  Diane  and  seconded  by  Paul  and  was   approved  unanimously.   Action  Items   • Walking  with  Jesus  giving  program  will  begin  this  week  with  a  letter  of  introduction  from   Pastor  Hill.  This  letter  will  take  the  form  of  both  an  eblast  and  a  bulletin  insert.  The  actual   program  will  begin  October  24th  and  end  November  14th  with  a  brunch  after  Pastor  Califf’s   programs.  Part  of  the  program  involves  testimony  from  congregational  members.  Ed   Schmidt  and  Marilyn  Huszar  were  named  as  possible  participants  in  this  program.    
  3. 3.   PO  Box  6483   Galena  IL  61036   • The  First  Anniversary  Celebration  is  well  underway.  Judy  will  be  handling  the  finances  for   this  event.  Members  are  to  write  checks  out  to  Lord  of  Love  and  indicate  it  is  for  the  first   anniversary  dinner.  We  will  then  write  a  check  to  the  Elks  closer  to  the  event.  The  cost  is  $10   per  person.    This  amount  does  not  include  tips  and  there  will  be  tip  baskets  provided  for   donations  at  the  event.  Steering  Committee  members  are  requested  to  provide  an  appetizer   or  dessert  for  10  people,  and  to  email  Judy  with  information  about  their  contributions.   Nancy  is  to  invite  Bishop  Wollersheim,  Pastor  Nordby  and  their  wives  to  join  us  in  that   celebration.  Dennis  will  invite  members  of  the  United  Churches  of  Galena.   • The  agenda  for  the  Congregational  Meeting  for  October  24th  includes  the  establishment  of  a   Nominating  Committee,  a  review  of  the  church’s  goals  and  comments  regarding  our  progress   against  those  goals,  and  a  reminder  about  the  Walking  with  Jesus  program.  Ideally,  the   Nominating  Committee  is  comprised  of  4  people,  2  of  whom  are  outgoing  members  of  the   Steering  Committee.     • Zach  reported  that  he  has  the  application,  transportation  and  trailer  ready  for  our   participation  in  the  Halloween  parade  October  30th.  There  is  no  charge  for  our  participation.   He  is  developing  a  wish  list  for  donations,  including  bottled  water,  candy  and  invitation  to   the  Martin  Luther  event  the  following  morning,  as  well  as  volunteers  to  be  on  the  float.   Banners  with  the  message  All  Are  Welcome  and  Lord  of  Love  will  be  prominent.  Members  of   the  congregation  are  needed  to  be  in  costume  on  the  float,  with  Dennis  “preaching”.   • Milan  made  a  motion  and  Duane  seconded  the  motion  to  establish  a  pulpit  supply  policy  that   follows  ELCA  guidelines  for  guest  pastors.  Nancy  will  provide  the  Steering  Committee  with  a   copy  of  the  ELCA  guidelines.  The  motion  was  approved  unanimously.   Old  Business     Nancy  provided  the  list  of  six  goals  that  the  Steering  Committee  established  as  our  goals   through  the  end  of  2011  in  our  retreat  early  in  the  summer.    The  Steering  Committee  will  review  
  4. 4.   PO  Box  6483   Galena  IL  61036   these  goals  and  submit  a  “report  card”  via  email  to  Nancy  by  October  20th,  so  that  she  can  consolidate   the  comments  and  have  them  ready  for  the  congregational  meeting  on  the  24th.  This  will  give  our   members  the  information  they  need  to  not  only  review  what  the  Steering  Committee  is  doing  but  also   how  they  might  participate  in  the  ministries  represented  in  our  planning.  Further,  establishment  of   procedures  will  further  clarify  roles  and  relationships  between  the  Committee  Chairs  and  the   Steering  Committee.   New  Business     Diane  provided  the  Committee  with  a  recap  of  the  Worship  and  Music  Committee  meeting   for  review.  The  committee  will  present  recommendations  for  mid-­‐week  services  next  month.     The  suggestion  was  made  that  Steering  Committee  Minutes  are  included  in  the  new  monthly   newsletter  as  well  as  archived  on  the  website.  The  committee  will  ask  Liz  for  electronic  copies  of  the   minutes  so  that  we  can  communicate  to  our  members  what  the  Steering  Committee  is  doing.     There  was  discussion  regarding  how  some  lack  of  procedures  regarding  committee   reporting  and  some  lack  of  overview  by  the  Steering  Committee  can  cause  some  problems  in   guidance,  communication  and  decision-­‐making.  The  Steering  Committee  will  address  these  issues   and  put  in  place  policies  that  minimize  confusion  or  conflict.  The  review  of  goals  is  the  first  step,  and   then  procedures  will  be  put  in  place  to  help  all  of  us  involved  in  ministries  achieve  these  goals.  These   discussions  will  be  part  of  next  month’s  agenda.   The  meeting  was  adjourned  at  7:45  PM.        

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