3. PROJECT OVERVIEW
Scope: Host the American Association of
Philosophy Teachers conference at St. Edwards
University the week of July 25th-29th 2012.
Project Milestones/Deliverables
Attendees
• Proposal register • Attendees
approved arrives
• Rooms reserved
• Website created • Successful
• Catering set conference
• Fees set
• Staffing
coordinated
Registration Project
opens Close
5. PLANNING
Values
People 70%
Profit 20%
Planet 10%
The main project goals are as follows:
Additional revenue stream for ST Edwards
Promote St Edwards
Aligns with Mission
Establishes precedent
Provides networking opportunities
Creates publicity for CEL and Austin
Have fun!
Risk Tolerance/Appetite
6.
7. WRITING
St Edwards does not have a SOP. Our team
recommends they develop one for all projects.
12. QUANTITATIVE ANALYSIS
p~ (Probability
Risk Outcome Variation
Distribution)
Triangle: Some
information
known- dates of Worst case, Best
Construction Mode
conference, dates case
of construction
and location
18. QUANTITATIVE ANALYSIS
Risk p~ (Probability Outcome Variation
Distribution)
Staffing Triangle: Some Mode Worst case, Best
Availability information know- case
Minimum (0),
estimate max and
theoretical mode
of staff needed
20. QUALITATIVE ANALYSIS
Impact on external
Impact on goal Impact on culture
stakeholders
• Conference • Stress in CEL • Alternate
feasibility office location for
• Quality • Affect services in AAPT
diminishes other offices
• Success and
profit
24. QUANTITATIVE ANALYSIS
p~ (Probability
Risk Outcome Variation
Distribution)
Exponential: Lots
of information
known with
unusual
Standard
occurrences- can
Card Issue Mean deviation, Strange
mathematically
observation
estimate normal
amount spent, will
have outliers of
users going over
26. QUALITATIVE ANALYSIS
Impact on external
Impact on goal Impact on culture
stakeholders
• Opportunity to • Financial • Bon Appetite
overspend discrepancies experiences
• Revenues • Disagreements period of losses
decrease between Bon
Appetite and St.
Edward’s
Send out request for qualificationsFind a list of willing contractorsDraft a request for proposal and choose the best contractor Get approval by St. Edwards Board of TrusteesDraft contract with university lawyers presentMake sure contract is signed by each partyProduce the SOP in manner that can be reached by all staff, preferably onlineMake sure steps are put in place so that a standard operating procedure can be done for each project
Impact on goalThe construction on campus limits the space available, increases noise, and diminishes the aesthetic appeal of the campus. These factors could decrease the quality of the conference and damage the reputation of St. Edward’s University and would obstruct our goal of bringing in revenue. Impact on cultureThe construction causes road closures, walkway detours, and general annoyances. The University wants to create a welcoming, safe, and attractive image and the construction may dampen it.Impact on external stakeholdersThe conference attendees are paying for their tickets before they attend, and some may be disappointed in the state of the campus grounds.
Qualitative Analysis – Current State Impact on goalIf key staff members quit, the conference may not be feasible, or the quality may diminish severely. This could affect our goals of hosting a successful conference and making a profit. Impact on cultureThe staffing shortage may increase the stress in the Center for Ethics and Leadership office. If staff members from other offices are recruited, it may affect services in those offices as well. Impact on external stakeholdersIf enough staff members quit, and St. Edward’s cancels the conference, AAPT would have to find another location for the conference.
Impact on goalThe card issue presents the opportunity for attendees to spend more than their daily limit. If the attendees do this, St. Edward’s would have to make up the extra and this would affect our goal of generating revenue. Impact on cultureIf attendees go over their daily limit, St. Edward’s would have to cover the difference. These financial discrepancies may cause disagreements between St. Edward’s and Bon Appetite. Impact on external stakeholdersBon Appetite may experience a period of losses due to the “overspending” on the cards.
