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NSTIP Submission Guidelines for Application

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KACST - NSTIP Submission Guidelines for Application …

KACST - NSTIP Submission Guidelines for Application
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  • 1. Kingdom of Saudi Arabia National Science, Technology and Innovation Plan 2 Table of Contents GENERAL GUIDELINES ............................................................................................................. 3 APPENDIX (1): INSTRUCTIONS FOR THE COMPLETION OF THE RESEARCH PROPOSAL APPLICATION FORMS .......................................................................................... 7 APPENDIX (2). HOW TO COMPLETE TABLE D1-6: DETAILED EXAMPLE .................... 11 APPENDIX (3): EXAMPLES OF COMMON FORMAL ERRORS.......................................... 15
  • 2. Kingdom of Saudi Arabia National Science, Technology and Innovation Plan 3 General Guidelines The General Secretariat of the National Science, Technology and Innovation Plan is pleased to announce the deadlines for the submission of research proposal applications to the Strategic Technologies Program- NSTIP. Submission dates: - Proposals will be accepted twice a year: a) 1-31 March. b) 1-30 September. Submission requirements: 1. Applications must be submitted through the NSTIP e-portal at: http://nstip.kacst.edu.sa only on the specific date for submission. 2. It is recommended that applicants read the guidelines on filling the research proposal application before beginning the application process. (Appendix 1). 3. The applicant must verify that the research proposal is aligned with one of the strategic technologies priorities and its tracks and sub-tracks. 4. The budget of the proposed research project should not exceed 2 million SAR, and must comply with the “Strategic Technologies Program Projects Payment Rules”. 5. “The Scientific Integrity Guidelines” must be observed. 6. Compliance with “the Living Creatures Research Ethics Law” when dealing with living creatures or parts thereof or its genetic materials. 7. Compliance with the rules adopted on researcher participation in more than three research projects, which state that a researcher may participate in more than three research projects within the strategic technologies program on the following conditions:
  • 3. Kingdom of Saudi Arabia National Science, Technology and Innovation Plan 4 - The researcher cannot be principle investigator (PI) in more than three research projects. - The researcher cannot participate in more than a total of five research projects. - The researcher may not receive in compensation for the research projects in which he participates more than the awards granted for three projects per month. - The researcher must receive a “strongly recommended” evaluation at least once in one of the projects funded by the NSTIP “strategic technologies program”. - The Science and Technology Units (STU) in the government bodies are responsible for the implementation of these procedures. 8. The record of the researcher must be checked and found to be clear of remarks of any violation of “Scientific Integrity Rules”. 9. The signature, national ID and legal residence cards numbers of each researcher must be checked. 10.The following additional documents must be included in the research project proposal: - For research proposals that are being resubmitted after prior evaluation, a response to the comments of the evaluators on the proposal. - Official letter from the consultant stating his consent to provide the project with his consultant services should the project need consultants. - Informed consent form for research proposals involving living creatures or parts thereof or their genetic material. 11. The STU’s of the relevant bodies must ensure that: - All application requirements are complete.
  • 4. Kingdom of Saudi Arabia National Science, Technology and Innovation Plan 5 - There are no formal or technical remarks comments on the research proposals applying for the fund. - There are no previous comments in the researcher’s record related to violations of Scientific Integrity Rules. 12. To document the electronic application, a list of the research proposals that meet all the requirements must be submitted with a formal letter from the science and technology unit according to the attached schedule, to the following address: The Secretary General of the NSTIP KACST PO BOX 6086 Riyadh 11442 KSA 13.The representatives of the official authorities are instructed to deliver the official letters within the deadline to submit applications to the KACST Administrative Communications Center- Building 26- Ground Floor.
  • 5. Kingdom of Saudi Arabia National Science, Technology and Innovation Plan 6 List of research proposals submitted for the grants (1433/12) NoteCodeProposal Status Principle Investigator Proposal Title # The code of the research proposal must be indicated in the case it is revised or resubmitted based on the comments of the NSTIP General Secretariat. The project status must be listed: -New -Revised post evaluation -Revised based on the comments of the NSTIP General Secretariat 1 2 3
  • 6. Kingdom of Saudi Arabia National Science, Technology and Innovation Plan 7 Appendix (1): Instructions for the completion of the research proposal application forms The following guidelines are intended to be tool to help researchers complete the requirements for submitting research proposals to the Strategic Technologies Program, and fill in the application form accurately, avoiding any technical or formal comment that may hinder the immediate acceptance of the application before the evaluation process. The application form: The research projects application includes a number of essential elements that must be completed accurately for the initial acceptance of the proposal to be secured, as well as the following evaluation and supporting decision-making process. The General Secretariat recommends that all researchers carefully study these instructions before they start to fill in the application form, as follows: 1. The instructions attached to the English form regarding the required information must be read and followed before beginning the application process. 2. The detailed information requested in every subsection must be provided- it’s not sufficient to simply list the information in the relevant tables, as the tables are only meant to provide a summary of those sections, and not to substitute for the required detailed information. 3. The tables of any specific section must be inserted within the relevant section and not be all grouped at the end of the proposal. 4. The form must be completed in English only (including the CVs of researchers and consultants) unless otherwise specified, 5. First Page: The first page contains general information about the proposal, such as address both in English and Arabic, the name of the technical program, as well as the main and secondary areas of study, in addition to other general information about the
  • 7. Kingdom of Saudi Arabia National Science, Technology and Innovation Plan 8 project proposal. The first page must include the name of the technology program (e.g. biotechnology), followed by the general area of study (bio-polymers for example) and the secondary more specific area of study (such as bio-catalysis). The strategic technologies and related main and secondary areas of study for all technology programs can be obtained from the relevant science and technology unit, or from the following link: http://www.kacst.edu.sa/en/research/Pages/default.aspx 6. Second Page: Project information: All requested data must be provided as follows: - List the proposed research project budget, which must correspond to the overall amount indicated in the budget table. - Indicate the time (months) needed to complete the research, listing in the subsequent cell the suggested start date (month, year). - The names of the Principal Investigator (P.I) and participating researchers, (Co. I), their professional titles, and fields of expertise must be indicated in the appropriate table cells. Additional staff involved in the research project, especially graduate students (Masters, PhD) must also be listed. - The guidelines stipulate the participation of graduate students in the project. In case there are no such participants, the proposal must indicate so and explain the reason for it. - When a consultant or more are needed to participate in the project, the name and country of origin of the consultant must be indicated, in addition to a letter from the consultant expressing his consent to participate in the research, and his CV at the end of the proposal. The budget must in such case detail the hours of professional service expected to be provided by the consultants, and the relevant tables must also indicate this information.
  • 8. Kingdom of Saudi Arabia National Science, Technology and Innovation Plan 9 7. Table D1-2: The project goals must be listed in the same order listed in the project in detail (rather than in summary or numbers). The second cell entry must explain the work method adopted by the researchers to meet these goals. 8. Table D1-3: As mentioned previously, the project objectives must be entered in the first cell, followed by the implementation phases of each objective, followed by the tasks, activities and techniques used to achieve these objectives in the third cell. 9. Table D1-4: The first table cell must contain the names of the researchers and assistants, followed in the second cell by the role of each and the time expected for each to complete his task within the project timeline. The number of work hours must correspond to the number used in the budget table to calculate compensation. 10. Table D1-5: The first cell must show the phases and activities/tasks to be conducted, while the second cell shows the names of researchers responsible for the implementation of this phase, followed in the subsequent cells by the time (months) expected for the completion of this phase. 11.Table D1-6: This is considered one of the most important tables of data, as it reflects whether or not the proposal falls within the strategic proposals. The first cell entry must list the expected outcomes of the implementation phases, while the next cell lists in detail text (as opposed to Goal1, Goal2 etc..) the strategic goals of the technology program to which the project can be attributed. (e.g.: the key goals of the biotechnology program which the research will achieve). Strategic goals are listed in the strategic programs’ booklet at the Science and Technology Unit, or can be accessed at: http://www.kacst.edu.sa/en/research/Pages/default.aspx 12. The research proposal does not necessarily have to achieve all the strategic objectives, but the outcomes must be aligned with the purpose of these strategic objectives. A (√) or (X) mark must appear in the second cell(s) when mentioning the expected outcomes, below the listed strategic goal
  • 9. Kingdom of Saudi Arabia National Science, Technology and Innovation Plan 10 corresponding to the relevant outcome in the first cell. In the third cell, list the objective that will be achieved as mentioned in the proposal in detail as opposed to numbers and codes, to maintain clarity & facilitate the work of the outside evaluator (attached is a detailed explanation with examples to show samples of D1-6). 13. Table D1-7: The budget table cells are clear, the required details must be provided, and the numbers given need to be verified to assure that the overall sum corresponds to the amount listed on the first page under the budget. 14.Table D1-8: This table shows the adherence of the research team to some of the mandatory guidelines of research activities. The signatures of the team on this document attest to the team’s acceptance of all the terms and the consequences of potential violations.
  • 10. Kingdom of Saudi Arabia National Science, Technology and Innovation Plan 11 Appendix (2). How to complete Table D1-6: detailed example 1. Cell 2 of table D1-6 includes a number of columns based on the number of strategic goals the research proposal is expected to achieve in terms of the targeted strategic technology. Each column has a title: Goal 1, Goal 2, etc… 2. The researcher needs to show the number of strategic goals (from the targeted technology strategic goals booklet) expected to be achieved, inserting as many columns in the relevant table as there are goals. 3. The researcher needs to describe in detail in the first cell the expected outcomes to be achieved in order, and the corresponding project objectives achieved as a result in the third cell, (which are the same ones as the ones listed at the beginning of the proposal usually in the second page of the form). The researcher decides at this point, and based on what is written in the first and third cells, which of the identified strategic goals will be achieved, writing the goal down in one of the columns of the second cell (see example 1 of the below table). 4. The researcher may, in case he does not wish to write again the strategic goals he will achieve in the second cell, write them once in the appropriate space below or above the table, with a clear title, i.e. Goal 1, Goal 2, etc… A check or x mark is then written down in the appropriate column in the second cell (i.e. under Goal1, Goal2 etc…) to identify the objective. The same table was written in this manner in example (1) and clarified in example (2) to illustrate this point. 5. The research proposal can achieve one or more of the goals of the targeted strategic technologies- it does not have to achieve them all to be considered a strategic proposal. 6. Following all the above instructions is intended to help the researcher clearly demonstrate to the outside evaluator that the research proposal is indeed aligned with the targeted strategic technologies goals, especially that the
  • 11. Kingdom of Saudi Arabia National Science, Technology and Innovation Plan 12 authority evaluating the proposals keeps a copy of the goals of all the strategic technologies adopted by KACST. Example (1) How to Fill Table D1-6 for A Strategic Research Proposal in the “Energy Technology” PROJECT EXPECTED OUTCOMES STRATEGIC TECHNOLOGY PROGRAM GOALS PROJECT OBJECTIVE ACHIEVEDGOAL 1 GOAL 2 GOAL3 1 A new whole- field approach for the aerodynamic analysis of wind turbines using the state-of-the –art computational technologies will have been developed Efficiently exploiting national energy resources. Supporting national self- dependence in critical energy technologies Faster and better design, simulation and analysis technologies and methods for new generation wind turbines 2. An advanced parallel CFD code with RANS, HRLES and LES models for fluid- structure interaction for single blades and whole rotors will have been developed Efficiently exploiting national energy resources. Supporting national self- dependence in critical energy technologies New experimental methods for aerodynamic analysis 3. Fast and effective physics- based multi- disciplinary optimization methods will have been produced for Efficiently exploiting national energy resources. Supporting national self- dependence in critical energy technologies Supporting the local energy industry to attain development and growth with Testing and verification and resource center to be set up
  • 12. Kingdom of Saudi Arabia National Science, Technology and Innovation Plan 13 Example (2) How to Fill Table D1-6 for A Strategic Research Proposal in the “Energy Technology” the aerodynamic and structural dynamic design of wind turbine blades. technology solutions 4. The best efficiency in the field will have been achieved through analysis and optimization as we have done for ARC’s AS-400 series turbine. Efficiently exploiting national energy resources. Supporting national self- dependence in critical energy technologies Supporting the local energy industry to attain development and growth with technology solutions Transfer of technologies to local industry PROJECT EXPECTED OUTCOMES STRATEGIC TECHNOLOGY PROGRAM GOALS PROJECTOBJECTIVE ACHIEVED GOAL 1 GOAL 2 GOAL3 1 A new whole-field approach for the aerodynamic analysis of wind turbines using the state-of-the –art computational technologies will have been developed X X Faster and better design, simulation and analysis technologies and methods for new generation wind turbines 2. An advanced parallel CFD code with RANS, HRLES and LES models for fluid-structure interaction for single X X New experimental methods for aerodynamic analysis
  • 13. Kingdom of Saudi Arabia National Science, Technology and Innovation Plan 14 Goal 1: Efficiently exploiting national energy resources. Goal 2: Supporting national self-dependence in critical energy technologies. Goal 3: Supporting the local energy industry to attain development and growth with technology solutions. blades and whole rotors will have been developed 3. Fast and effective physics-based multi- disciplinary optimization methods will have been produced for the aerodynamic and structural dynamic design of wind turbine blades. X X X Testing and verification and resource center to be set up 4. The best efficiency in the field will have been achieved through analysis and optimization as we have done for ARC’s AS-400 series turbine. X X X Transfer of technologies to local industry
  • 14. Kingdom of Saudi Arabia National Science, Technology and Innovation Plan 15 Appendix (3): Examples of common formal errors 1. Failure to use the appropriate application form (CNPSTI Form RE-D1). 2. Failure to complete the application form entirely and correctly. 3. Filling in some fields in Arabic. 4. Writing CV in Arabic, or using the Arabic language in inappropriate parts (such as an Arabic abstract). 5. Failure to attach a response letter addressing the evaluators’ comments in the case of a resubmitted, revised proposal. 6. Failure to indicate the research status (new, resubmitted, revised) or indicating the incorrect status. 7. The proposal does not correspond to its indicated strategic goals (listed in table D1-6). For example the proposal strategic objectives relate to biotechnology whereas the proposal is classified to be in the field of math and physics. If the classification of the proposal remains the same then the targeted goals of math and physics technology should be adopted. 8. Failure to include table D1-6 which shows whether the proposal is aligned with the targeted strategic technology goals- all cells must be completed with the required information. 9. Lack of graduate students in the project without a convincing explanation to justify this absence. 10.Failure to indicate the role of the consultant if the project does need consultant services. 11. Failure to attach the consultant’s CV. 12. Failure to include the letter stating the consultant’s consent to participate in the project. 13.Failure to include the CV of any of the research team members. 14.Failure to include informed consent table in case of projects dealing with living creatures, or parts of them or their genetic materials .
  • 15. Kingdom of Saudi Arabia National Science, Technology and Innovation Plan 16