Intel IT created a fun and simple study that challenged our employees to improve productivity in meetings. Learn how we structured the challenge, what our employees thought and most importantly, what the results were.

1. The 30 Minute Meeting
Challenge
Qua Veda, Intel IT
May 2012
INTEL CONFIDENTIAL

2. Legal Notices
This presentation is for informational purposes only. INTEL MAKES NO WARRANTIES, EXPRESS OR IMPLIED, IN THIS SUMMARY.
Intel and the Intel logo are trademarks of Intel Corporation in the U.S. and/or other countries.
* Other names and brands may be claimed as the property of others.
Copyright © 2012, Intel Corporation. All rights reserved.
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3. We started with a simple idea
How could we work more efficiently?
• Intel's 91,500 employees work at
164 sites in 62 countries. Project teams
are often spread across the world.
– Two thirds of Intel teams are virtual
– 1/5 of Intel employees have remote managers
• We use powerful collaboration tools to
stay connected and help our employees
be productive when working with
geographically diverse teams.
But the fact remains, we still have a lot of meetings!
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4. The challenge that is everyone’s challenge
• We conducted a simple and fun study intended
to improve productivity in meetings.
• We asked participants to do 2 simple things:
– Could they try to reduce selected meetings by
30 minutes by applying the effective meeting
practices they already knew? This would apply
to both meetings they schedule themselves and
meetings they attend.
– Could they tell us about their experience via
a web survey?
The answer was a resounding “YES”!
Everyone benefits from more effective meetings.
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5. Getting people involved was easy
• Our program required no training and there
was no bureaucracy or cost.
• Communication was organic – we used
word-of-mouth and internal blogs. One internal
blog received over 12,000 views and many
comments and ideas.
• Our participants were entered into random
drawings for gift cards and hourglasses.
• We had people from all job functions across the
company participating.
We used a variety of ways to keep it simple and fun.
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6. The Results were Overwhelmingly Positive
Based on survey respondents, we achieved:
Increased Velocity Increased Efficiency
We freed up over 4,500 We project a return of
30-minute meeting 27,000 hours of employee
slots per year. work time.
Feedback was consistently positive from our participants.
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7. Our Challenge was Highly
Successful, Effective, and Sustainable
“Great refresher and refocus on effective meetings.
THANK you for this simple but elegant opportunity to
make our Intel work time more productive.”
“The challenge made me conscious of using
my meeting times more wisely.”
“I loved this... Simple, to the point and low overhead.”
The reported results were just the tip of the iceberg –
others were also influenced positively by this challenge.
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8. Our 30 Minute Challenge was a Success!
• We were able to demonstrate
the power of a simple idea to
achieve powerful results.
• We gained
effectiveness, efficiency and
increased velocity and
productivity, without cost or
bureaucracy.
• Our employees were enthused
to participate and to keep the
momentum going.
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9. Sharing Intel IT Best
Practices with the World
Learn more about Intel IT’s initiatives at www.intel.com/IT
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