20084 H Awards Programupdate

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  • 1. 4-H Awards Program 2008 Update
  • 2. 2008 Due Date
    • Record Book due date
      • April 1, 2008
    • Interview date
      • May 6 & 7, 2008
    • Announcement at Roundup
      • Honor Night
  • 3. Updates for 2008
    • 4-H members should wear “Business Attire” for the Award Interviews . 4-H uniforms will be considered inappropriate attire for interviews, because the member is representing themselves and their 4-H work, they are not representing a 4-H office or position.
  • 4. Updates for 2008
    • Hall of Fame Interview Committee will only judge only 4-H Hall of Fame and given a total of 30 minutes to interview Hall of Fame candidates’ and review their applications.
  • 5. New for 2008
    • $1,000 Level III Scholarship - Human Environmental Sciences Scholarship
    • Hall of Fame Scholarships increased to $1500.00
    • All Level I & II Project Scholarships will remain at $1000.00
  • 6. Relevant Changes made in 2006
    • Projects/Scholarships defined in levels
      • Level I Projects
        • Current stand alone projects
      • Level II Projects
      • ( member must be previous state winner in a level I Project)
        • Advanced Projects
      • Level III Scholarships
        • High school seniors only
      • Level IV Scholarships
        • For Full Time college students only
  • 7. Success doesn’t just happen…
  • 8. Planning
    • Use a road map
      • Project Objectives
        • (found in Awards Handbook)
    • Short term goals
      • What is to be done this year to meet objectives
        • Month by Month planning
    • Long term goals
      • Scholarships/Trips
      • State Winner
  • 9. Planning with members
    • Start with the objectives
    • Brainstorm activities which meet the objectives
    • Decide which section of the ORF that type of activity would be reported in
    • Take good notes
  • 10. 4-H Recordkeeping Getting Started
  • 11. A 4-H Record Book is…
    • An organized way to summarize a 4-H member’s project work, leadership and citizenship activities.
    • A way to compete for awards and scholarships
    • One of those things that kids/parents put in those stiff green folders with a clover
    • A real headache
  • 12. Parts of a Record Book
    • The Oklahoma Report Form
    • A 6-page 4-H Story
    • 3 pages of project pictures (up to 13 for Photography
    • NOTHING ELSE!
  • 13. Extras…
    • In previous years, we removed
      • Tab/divider pages with artwork
      • Scrapbooking stickers
      • Medals
      • Publicity Photos
  • 14. The Oklahoma Report Form
    • Designed to report facts and figures
    • Divided into Sections
      • IA – What have you done in this project?
      • IB – What have you learned in this project?
      • II – 4-H Leadership Experiences
      • III – 4-H Citizenship Experiences
      • IV – Awards in All projects
      • V – Non-4-H Experiences
  • 15. Section I-A Project Work
    • 4-H Project Work – 15 points
      • Concise summary of work done as a 4-H Member in the project
      • Should show growth in number and complexity of activities
    • Other Project Work – 5 points
      • Summary or examples of how 4-H knowledge, skills and project work were applied in other organizations and/or settings
  • 16. Section I-B – Learning 5 points
    • Should reflect age-appropriate knowledge and skills
    • Should show growth in technical expertise and skill
    • Generally listed in Chronological order
    • Should relate to project objectives – some objectives can only be met by learning
  • 17. Section II Leadership Experiences
    • 4-H Leadership – 15 points
      • Relates directly to the project reported
      • Projects led, organized or assisted
      • 4-H visible as “lead” group/organization
    • Other Leadership – 5 points
      • Leadership in other 4-H projects
      • Use of 4-H Leadership skills to benefit other organizations/groups
  • 18. Section III Citizenship Experiences
    • 4-H Citizenship – 15 points
      • Community service projects/activities related to the project reported which are organized by/through 4-H
      • Individual service activities representing 4-H
    • Other Citizenship – 5 points
      • Community Service related to other 4-H projects
      • Community projects organized by other groups
  • 19. Section IV – 5 points 4-H Awards in All Projects/Activities
    • Report project-related accomplishments first
    • Significant awards
    • Summarize or group similar types of recognition
    • Do not exceed ½ page
  • 20. Section V- 5 points Non-4-H Experiences
    • If project-related activities have been reported in other sections, do not repeat
    • Include significant awards/participation
    • Summarize or group similar types of recognition
    • Do not exceed ½ page
  • 21. 4-H Story
    • Complements the facts in the Oklahoma Report Form
    • Shares the member’s feelings
    • Tells who, what, when, where, why and how the facts in the ORF came to be
    • Must be double spaced
    • Must be no more than 6 pages
  • 22. 4-H Story
    • Project Growth – 5 points
      • Document change over time in skill, ability, numbers, etc
    • Personal Growth – 5 points
      • Examples of how 4-H and this project has impacted the member and others
    • Application of 4-H knowledge and skills –
    • 5 points
      • Examples of leadership and service and application of skills in other settings
  • 23. Photo Section – 5 points
    • Suggested Pictures
      • 1 page of project work
      • 1 page of leadership activities
      • 1 page of citizenship activities
    • 3-4 pictures per page
      • Up to 6 pictures if digitally cropped and captions printed as one unit
    • Descriptive Captions
  • 24. Overall Record Book – 5 points
    • Well organized
      • Tabs for ORF, Story and Photos are helpful, but not required
    • Easy to read
      • Effective use of bold fonts, white space and color to draw attention to headings etc.
    • Correct spelling and grammar
      • Don’t depend on spell and grammar check
    • No extra materials
  • 25. Oklahoma Report Form Where does this “go”?
    • Breed, raise and show animals
    • Learn how supply and demand affects commodity markets
    • Organize a civic group presentation
    • Serve as Teen Leader for a project club
    • Interview/shadow a breeder or broker
    • Participate in judging activities
  • 26. Oklahoma Report Form Where does this “go”?
    • Keep reproductive records
    • Donate seeds or plants and work in a community garden
    • Supply animals for a petting zoo
    • Research how substances enter the food chain
  • 27. Oklahoma Report Form Where does this “go”?
    • Obtain infant/child CPR certification
    • Organize an adopt a grandparent program
    • Teach workshops on healthy snacks
    • Provide childcare for OHCE events
    • Serve as a page in House or Senate
    • Learn the difference between rights and responsibilities
  • 28. Oklahoma Report Form Where does this “go”?
    • Inventory of clothing construction techniques learned and used
    • Research types of sewing equipment
    • Learn how to complain about an inferior product
    • Construct costumes for school play
    • Organize a fashion show
  • 29. A word about other organizations
    • 4-H members often belong to other organizations, and they utilize the knowledge and skills gained as a 4-H member in that other organization (church youth group, FFA, FCCLA, FBLA, Boy/Girl Scouts, Jr. Breed Associations, etc.).
  • 30. What to Report
    • Work done as a 4-H member should be reported as 4-H work in a county or state
    • 4-H record book.
    • Work done as a member of another youth group should be reported as non-4-H work in a county or state 4-H record book.
  • 31. What if I’m not sure?
    • Ask this question:
    • “If those who were there and saw, heard or benefited from my actions were asked what organization I represented would probably not say 4-H, then report it as non-4-H work.”
  • 32. Decisions…
    • A 4-H member raises beef cattle, but exhibits market cattle as an FFA member
    • The same member organized a 4-H Beef project club which met regularly, had educational programs and conducted service projects.
  • 33. Decisions…
    • The church youth director knows that you show sheep as a part of your 4-H work and asks you to provide a lamb for the living Nativity scene
    • You get volunteers from your livestock project club to provide animals and participate in the living Nativity scene
  • 34. Decisions…
    • Because of your success in 4-H Share the Fun, the music teacher recruits you to be in school performances
    • You recruit members of your school music, drama or dance group to become 4-H members and participate in Share the Fun
  • 35. Decisions…
    • You accompany your church youth group to sing at the nursing home
    • You recruit members of your church youth group to go with your 4-H club to sing at the nursing home
  • 36. Call it what it is…
    • Related work done as a member of another organization or group should be reported as:
    • _________ Project work conducted as a member of ___________ organization(s)
  • 37. Formatting Tips
    • No “preferred” way
    • Use a chart for activities which are done every year or several times a year
    • Use impact statements or summaries to emphasize special projects
    • Use lists to show that public speaking or judging activities were project-related
  • 38. Food Science - chart Recipes Modified Recipes Analyzed Meals Planned & Prepared Snacks prepared New recipes tried Total 2006 2005 2004 2003 Activity
  • 39. Food Science - statement
    • Organized a food science project club that met once per month during the school year. Average monthly attendance was 14. Participants learned healthy eating and activity habits. From the beginning of school to the end of the year, members increased activity levels by average of 20 minutes per day.
  • 40. Leadership
    • Use this section to report
      • Teaching opportunities & experiences
      • Details of activities organized
      • One on one assistance
      • Number reached through activities
      • Member’s role in Youth Adult Partnerships
      • Promotional Leadership
      • Officer responsibilities
  • 41. Citizenship
    • Use this section to report:
      • Participation in Service Learning activities
      • Activities which foster greater understanding of community issues
      • Donations, community fund raisers, Food or clothing drives etc.
      • Involvement in special causes – Heart Association or Diabetes education, volunteer for local Red Cross, Salvation Army, Ronald McDonald House, etc.
  • 42. Awards in All Projects
    • OK to group like awards
    • Received county medals in Dog, Fabrics and Fashions, Food Preservation, and Sheep
    • Selected to attend Denver, Kansas City, National Congress and Citizenship Washington Focus
    • Grand Champion Bread in County Fair – 5 years
    • Grand Champion Fashion Revue entry – 6 years
    • Breed Champion Wether – 2 years
  • 43. Non-4-H Experiences
    • OK to group like activities
      • Superintendents Honor Roll – 6 years
      • Academic awards in History, English and Math
    • Single entries for emphasis
      • Valedictorian of graduating class
      • Selected to serve as Senate page
  • 44. Pieces of the 4-H Project Puzzle
  • 45. Why 4-H Projects?
    • When projects are completed,
    • They will represent ME-the 4-H
    • member, my thinking, my skill of
    • hand, my work ideas.
    • --OB Boggs, WVES
  • 46. 4-H Record Books…
    • are teaching tools for developing desirable character traits and life skills as well as project skills
    • teach youth to help themselves and others
    • provide real experiences in making decisions
    • are age appropriate & flexible for individual development
    • include intrinsic & extrinsic rewards
  • 47. We promote Project Work by:
    • Showing how … not doing for
    • Observing & listening
    • Supporting with encouragement
    • Being sincerely interested
    • Staying just out of the way, while never being far away
    • Helping members do things their own way when possible
    • Knowing what is going on
    • Praising when it is needed & earned
  • 48. The Finished Project Work Puzzle
    • Is driven by the 4-H member
    • Has short and long term goals
    • Builds on interests
    • Include Quality, Quantity &
    • Variety
    • Is a Process vs Activity
    • Uses tools for reporting not the
    • end result of the work
  • 49. Project Work Cycle
    • What do I know?
    • What do I want to know more about?
    • How can I find out?
    • How do I make what I learned useful?
    • How can I share my
    • knowledge?
    • What’s next?
    E Experiential Process EXPERIENCE*SHARE*PROCESS*GENERALIZE*APPLY
  • 50. National Recognition Model
    • Participation
    • Peer Competition
    • Progress toward goals
    • Standards of Excellence
    • Cooperation
  • 51. Why is this important?
    • Good project work involves all the elements of the 4-H Recognition Model
    • 4-H Record books are a picture of the 4-H member’s project work.
    • Record books are one way to determine a member’s progress and reward them for their effort.
    • Through project work they develop the leadership, citizenship and life skills 4-H is about.
    • Projects are how we develop our members into the people we want them to be.
    • It is not just “for the Recordbook” It is for youth development.
  • 52. Completing the 4-H Record Book 2008 Awards Program Update 12/20/04
  • 53. 4-H Awards Program Update
    • All applications due April 1, 2008 in State 4-H office by 12 noon. This includes:
      • 4-H Project Record Books
      • Scholarship Applications
      • National Congress Applications
      • Key Club Member Applications
      • State Honorary 4-H Member Nominations
      • State 4-H Alumni Nominations
    • Note: National 4-H Conference applications are due July 1
  • 54. 4-H Awards Program Update
    • Minimum Scores Required on Records to be considered for interview:
      • Record Books – 75 points
      • Hall of Fame – 75 points
      • Scholarships – 75 points
  • 55. 4-H Awards Program Update
    • News Information Sheet
    • Use current form from 4-H Website
    • No individual photo needed
    • Completeness and accuracy essential
    • Two copies per applicant
  • 56. 4-H Awards Program Update
    • Projects/Scholarships
    • For 2008
      • No new Level I projects
    • Advanced Projects
      • For previous state winners only
      • Advanced Achievement, Advanced Agriculture Advanced Citizenship, Advanced Family and Consumer Sciences, Ira Hollar Advanced Leadership
    • Scholarships
      • One member – one form (except Blackburn & Collegiate 4-H)
  • 57. 4-H Awards Program Update
    • Project Objectives
    • Should be the “roadmap” for planning all 4-H Project work
    • Are listed for stand-alone and AOP projects
    • Reflect current focus of projects
    • Include appropriate technology applications
    • Are easy to read and understand
  • 58. 4-H Awards Program Update
    • Margins
    • Top – 1 inch
    • Bottom – ½ inch
    • Left Side – 1 ¼ inch
    • Right Side – ½ inch
    • Larger margins OK – smaller DQ
  • 59. 4-H Awards Program Update
    • Recommended Fonts
      • Times New Roman 12
      • Arial 12
      • Courier 12
      • Smaller Fonts will be disqualified
    • Discouraged Fonts
      • Any narrow, condensed, script, or novelty fonts
    • Use of bold-face type , underlining , italics or color OK for emphasis
  • 60. 4-H Awards Program Update
    • Scholarships
    • Check awards handbook for criteria and eligibility
    • Required materials vary
    • Specific forms for
      • Blackburn Handskills
      • Collegiate 4-H
  • 61. 4-H Awards Program Update
    • Hall of Fame Blue Award Group
    • No more than 20 selected from Hall of Fame Applicants
    • No more than 10 finalists selected from Blue Award Group for interviews
    • Minimum score of 75 on written materials
    • Revised score sheets
    • Must be at least 16 years of age by January 1 of current program year
    • Exception: Full time college freshmen who remain active in 4-H may apply for Hall of Fame, even if past 19 th birthday – application must reflect 4-H work beyond high school
  • 62. 4-H Awards Program Update
    • Disqualifications - General
    • Previous State Project Winner – members may be named the State Winner in only one project during their 4-H Career
      • Anything extra –
      • check guidelines
      • Too many pages
      • Too much space
      • Reduced fonts
      • Smaller margins
      • Reduced spacing
      • Excess photos
  • 63. 4-H Awards Program Update
    • For more information
    • Contact county extension educator
    • Check latest revision of 4-H Awards Handbook on 4-H website
    • http://oklahoma4h.okstate.edu
    • Revised handbook posted by
    • January 1
  • 64. 4-H Project Record Books Oklahoma 4-H Report Form and Story Guidelines
  • 65. Oklahoma Report Form
    • Section IA – What have you done in this project?
    • Scoring: 4-H Project Work – 15 points
    • Project work in other settings – 5 points
    • Summary – no more than 2 pages
    • Amount of project work completed, including time spent, number or items, animals or activities
    • Learning experiences, such as talks, tours, research & study
    • Work should relate to project objectives
  • 66. Oklahoma Report Form
    • Section IB – What have you learned in this project
    • Scoring: 5 points
    • Summary – no more than 1 page
    • Knowledge and skills gained should be progressive and age-appropriate
    • Relate to project objectives
    • List what was learned; skills acquired
  • 67. Oklahoma Report Form
    • Section II –Leadership Experiences
    • Scoring: 4-H Leadership – 15 points
    • Other Leadership – 5 points
    • Summary – no more than 2 pages
    • Highlight
      • Teaching
      • Organizational experiences
      • Elected leadership and committee work
    • Use * asterisk to designate project related leadership
  • 68. Oklahoma Report Form
    • What is Leadership?
    • One to one assistance (4-H or other)
    • Teaching/organizing workshops
    • Organizing activities
    • Promotional activities
    • Serving as volunteer leader for club or project club
    • Officer or committee chair
  • 69. Oklahoma Report Form
    • Section III – Citizenship Experiences
    • Scoring: 4-H Citizenship – 15 points
    • Other Citizenship – 5 points
    • Summary – no more than 2 pages
    • Highlight:
      • Individual Community Service
      • Service Learning activities
    • Use * asterisk to designate project related citizenship
  • 70. Oklahoma Report Form
    • What is Citizenship?
    • A member’s relationship with others and the community, as demonstrated by:
      • Organizing and participating in activities that deal with community issues
      • Activities that contribute to welfare of individuals and the community
      • Empowering others
      • Representing 4-H on community boards
  • 71. Oklahoma Report Form
    • Section IV – Awards in all 4-H Projects
    • Scoring – 5 points
    • Summary – no more than ½ page
    • New ORF template has a table for this section
    • Grouping similar items OK
      • County Medals in 12 projects
      • 19 grand champion fair exhibits
      • Champion Illustrated Presentation 5 years
    • Should be most significant 4-H awards
  • 72. Oklahoma Report Form
    • Section V – Non-4-H Experiences
    • Scoring – 5 points
    • Summary – no more than ½ page
    • New ORF template has table in this section
    • Grouping similar items OK
      • Superintendent’s Honor Roll – 12 years
      • Student Council Officer – 3 years
      • Academic Awards in Math, English & Science
    • Should be most significant non-4-H activities
  • 73. 4-H Story
    • No more than 6 pages – double spaced
    • Scoring: Project Growth – 5 points
    • Personal Growth – 5 points
    • Application of 4-H Knowledge & skills – 5 points
    • Should be personal & conversational
      • Show personal and project growth
      • Share triumphs and disappointments
      • Why or how involvement in 4-H or the project changed the individual, family, or business
  • 74. Oklahoma Report Form and Story
    • Photo Section
    • Photos show growth, involvement, leadership and service – 5 points
    • Limited to 3 pages of photos – no shingling
      • Exception: 10 additional pages for Photography
    • 3-5 pictures per page, with captions
    • Should show project work, leadership and citizenship activities
    • Color copies OK
  • 75. 4-H Project Record Books
    • Common Problems
    • Repetition between sections of ORF
    • Lack of solid project work
    • Not enough quality leadership and citizenship activities
    • Lack of focus – not enough planning
    • Story tells of winning rather than growth
  • 76. 4-H Project Record Books
    • Disqualifications
    • Member is not 14 by January 1 of current year
    • Member has graduated from high school and is older than 18 by January 1 of current year
    • Additional space or pages added to ORF
      • Section IA – more than 2 pages
      • Section IB – more than 1 page
      • Section II – more than 2 pages
      • Section III – more than 2 pages
      • Section IV – more than ½ page
      • Section V – more than ½ page
      • Sections IV & V – on separate pages
  • 77. 4-H Project Record Books
    • Disqualifications
    • Line spacing - less than 6 lines per inch
    • Font smaller than 12 point
    • Copier Reductions to gain space
    • Margins less than:
      • Left – 1 ¼ inch
      • Right – ½ inch
      • Top – 1 inch
      • Bottom – ½ inch
  • 78. 4-H Project Record Books
    • Disqualifications
    • Story more than 6 pages
    • Story not double spaced
    • Story printed on both sides of paper
    • More than 3 pages of project pictures (Except Photography project)
    • Any extra materials (record sheets, correspondence, news clippings, photos or artwork on divider pages, etc.)
  • 79. 4-H Scholarships Guidelines and Eligibility
  • 80. Level III Scholarships
    • For graduating high school seniors only
    • A member can receive one level III scholarship during 4-H career
    • One form with appropriate attachments needed for all scholarships
      • Exception – Blackburn Handskills
  • 81. Level IV 4-H Scholarships
    • Applicant must be at least a 2 nd semester Freshman enrolled full time
    • Concurrent High School enrollment does not count toward eligibility
    • May receive only one Level IV scholarship per year
    • May receive more than one level IV scholarship during career
  • 82. Level III 4-H Scholarships
    • No Restrictions on College
    • or Field of Study
    • Required materials vary
    • Member can only win one of these scholarships in 4-H career
    • Applicant must be graduating Senior
    • Harold & Jeanne Gibson Memorial – 2 @ $500
    • Dana Smith Memorial – 1 @ $500
    • Oklahoma 4-H Key Club – 1 @ $500
    • 4-H Entrepreneurship – 1 @ $1,000
  • 83. Level III 4-H Scholarships
    • Restrictions on College
    • or Field of Study
    • Required materials vary
    • Member may only receive one during 4-H career
    • Larry D. Anderson Memorial – 1 @ $500
    • Oklahoma Youth Expo – 2 @ $1,000
    • OHCE – 1 @ $1,000
    • Blackburn Handskills – 1 @ $500
    • (must plan to attend trade school –
    • HS Career Tech enrollment not adequate)
  • 84. Level IV 4-H Scholarships
    • Restrictions on College
    • or Field of Study
    • Required materials vary
    • Members may receive one per year in addition to other 4-H Scholarships
    • OHCE – 1 @ $1,000
    • Patillo/Graumann Memorial – 2 @ 1,000
      • 1 to a male; 1 to a female
    • B.A. Pratt – 1 @ $500
    • Tracey Cox Memorial – 1 @ $500
    • Collegiate 4-H – 1 @ $500
  • 85. 4-H Scholarships
    • General requirements for all scholarships
    • Appropriate Scholarship application with all required attachments
    • Transcript(s)
    • Letter of recommendation
    • Other materials may be required
    • Check Awards Handbook
  • 86. State Awards Program Guidelines and Eligibility
  • 87. Oklahoma 4-H Hall of Fame
    • 2 $1,500 Scholarships & Portraits
    • Member must be 16 by January 1 of program year
    • Have completed no more than freshman year of college or not passed 19 th birthday by January 1 of program year
    • College Freshmen who remain active in 4-H eligible, even if passed 19 th birthday
  • 88. Oklahoma 4-H Hall of Fame
    • Blue Award Group of not more than 20 selected
    • Group of no more than 10 finalists selected for interview
    • Must have a Record Book score of 75 or higher
    • Must enter a State Hall of Fame application in current program year
  • 89. National 4-H Congress
    • Must be at least 16 and not passed 18 on January 1 of program year
    • Number of delegates selected based on availability of funds
    • Candidates may interview in 2007
    • Financial Responsibility – delegates will pay a portion of cost for the trip
  • 90. National 4-H Conference
    • Applicants must be freshman, sophomore, or junior in high school September 1 of year of application.
    • Two year commitment
    • Attend National 4-H Conference
    • Implement a program in Oklahoma
    • Be available to present workshops throughout state
    • Some financial responsibility
    • Applications due July 1 – not with Record Books and Scholarship Applications
  • 91. News Eagle
    • Must be 14 by January 1 of program year
    • Must reside in one of the following counties:
      • Alfalfa
      • Blaine
      • Garfield
      • Grant
      • Kay
      • Kingfisher
      • Logan
      • Noble
      • Woods
  • 92. State Outstanding Alumni
    • Recognizes former 4-H members who have achieved success and have continued involvement in/support of 4-H
    • Up to 4 recognized at Roundup
    • Counties nominate
    • Due with 4-H Record Books
  • 93. State Honorary 4-H Member
    • Any adult with strong commitment to 4-H is eligible
    • May or may not have been a former 4-H member
    • Nominees provide continuous support of 4-H
    • Nominations due with 4-H Record Books
  • 94. Awards Available to All Counties
    • Applicant must present talk, illustrated presentation or demonstration using or promoting product
    • Breads – 3 awards/county
    • Beef – 1 award/county
      • Must submit application in State Awards Handbook
    • Dairy Products – 3 awards/county
    • Pork – 1 award/county
      • Must submit application in State Awards Handbook
    • Peanut – 2 awards/county
  • 95. Awards Available to All Counties
    • Oklahoma 4-H Key Club
    • Be age 15 or older by January 1 of program year
    • Accumulate minimum number of points shown on application form
    • Be approved by County Educator
    • Make at least one presentation about Key Club to a 4-H Group
    • Make at least one general presentation about 4-H to a non-4-H youth or adult group
    • Report on programs by published deadlines