The Practice Management Seminar

Do what you do best
Hire out the rest

Healthcare Reform
HIPPAA Laws
HR Laws
Technology

Experts on call
Cost Savings
Cost certainty-pay as you go
Cash flow-turn a fixed cost into a variable cost
Lead generation

HR
IT Services
Medical Billing
Marketing
CFO
Administrative & Clerical Tasks

Do what you do best…
hire out the rest

Bill Baylis
(516) 348-7282
[email_address]

Employer Obligations

Regulatory Environment
Federal
Internal Revenue Service (IRS)
Department of Labor (DOL)
Equal Employment Opportunity Commission (EEOC)
Occupational Safety & Health Administration (OSHA)
National Labor Relations Board (NLRB)

Regulatory Environment
State
Workman’s Compensation Board
Department of Labor
Local / City
New York City

Statutory Benefits
Social Security & Medicare
Unemployment Insurance
Workman’s Compensation
Temporary Disability
NY, NJ, CA, HI, PR, RI

Systematic Recordkeeping
New Hires
Employment Relationship
Termination

New Hire: Required Documentation
Federal
I-9
W-4
State
NYS New Hire Notification
Specific pay dates, rate of pay, OT rate if applicable

Employment: Handbooks
Disclaimer/Employment at Will/Employee Acknowledgement
EEO
Workweek & Hours
Unlawful Harassment
Leave Policies/FMLA
Paid Time-Off
Code of Conduct
Safety & Accident Reporting
Attendance
Acceptable use of Internet/email/computers

Employment: Personnel Files
Selection information
Written warnings
Performance appraisals
Attendance records
Handbook acknowledgement
Company issued equipment/tools
Payroll/compensation information
Benefit records
Paid time-off records
Promotions/transfers
Training & Education Documentation

Termination: Voluntary
Letter of resignation
Exit Interview
COBRA Notification
Initial notification at the time coverage commences
Qualifying event notification – 60 days from notification to elect coverage
NY State notification requirements

Termination: Involuntary
Reductions in force
Notices
Selection criteria
For cause
Separation & Release Agreements

Christine Ippolito, SPHR [email_address]

Business Relies on Technology… So Planning is Not Optional! Armando D’Accordo President CMIT Solutions of South Nassau

Will your business be ready for:
System Failure?
Flood?
Theft?
Fire?

What would happen if your systems were down for 5 minutes? 5 hours? 5 days?
Loss of productivity?
Loss of patients?
Loss of $$?
Or…

Would your business actually survive a major disaster?
Of those businesses that experience a disaster and have no emergency plan, 43% never reopen (Hartford Financial Services Group)
Of those that do reopen, only 29% are still operating two years later (Ibid)

The answers to these questions will determine the depth and breadth of your:
Disaster Recovery
&
Business Continuity Plans

"Disaster Recovery Plans" deal with the restoration of computer and office systems; including all essential software and connections, to full functionality under a variety of damaging or catastrophic external conditions.
RECOVER FROM DISASTERS

In many cases these elaborate plans are overkill, and all that is needed is a ‘sister site’, a responsive PC rental firm, a plan, and a professional, available IT resource.
This is especially true in the SMB community.

It is better to prevent than recover…
So our focus will be on keeping your business running!

What are the key elements?
Do you have one?
How in-depth?
Actionable
Tested

A "Business Continuity Plan" is a plan intended to avoid the loss of business functionality by defining requirements essential for the continuity of operations.
PREVENT DISASTERS & DOWNTIME
Keep your business running!

Employees
Training guides/knowledge base
Emergency alert system
Temporary help
Consultants
Process

Data Protection
Compliance
Data Backup
Data Encryption
Anti Spy-ware
Anti Virus
Firewall

Data Protection
Are you relying on tape without images or offsite backup?
If yes consider:
bad tapes, incomplete tapes, missing tapes, missing data, operator errors, insufficient time allowed for recovery, lack of testing, time to reload applications

Data Protection
Backup server data to local external device
Offsite image storage (bare metal restore)
Research virtualization solutions
Encrypt data and send offsite

Compliance
HIPAA

Operations
24x7x365 monitoring of systems
Routine temp file removal
Security best practices
Error log reviews

Documentation
Wiring and infrastructure diagrams
Server details
Hardware details
Details, details, details…

Daunting Tasks?
Hire an IT Company
Be sure they specialize in Business Support
Check References

Thank you!
Questions?
Armando D’Accordo
CMIT Solutions of South Nassau
516.208.4161
[email_address]
www.cmitsolutions.com/southnassau

The Practice Management Seminar

by Medical Account Solutions on Mar 30, 2011

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The Practice Management Seminar — Presentation Transcript