Effective Nonprofit Board Meetings: Mini Presentation

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This is a quick overview for nonprofit boards that provides some tips for making face to face meetings more strategic and productive by leveraging tools such as a consent agenda.

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Effective Nonprofit Board Meetings: Mini Presentation

  1. 1.  To have mission-focused, strategic discussions ◦ Financial oversight  ensure adequate resources ◦ Organizational planning  Oversee development of and monitor Strategic Plan  Determine, monitor & assess programs and services  Meetings are not for ◦ Dealing with operational or day-to-day matters ◦ A reports-read-a-thon ◦ Out of the blue issues ◦ Personal agendas or pet projects ◦ Airing personal grievances
  2. 2. Components:  Mission moment  Mega Issue  Consent items  Action Items  Discussion Items  Informational Items  Executive Session  New Business What is missing from the list above???
  3. 3. Plan • President & Executive Director identify: 1) what carries over from previous meetings, 2) recurring items, 3) likely new topics Seek input • Share the drafty draft with the Board for feedback Refine • Revise based on Board input & organize items strategically Share • Distribute to the board • Share with the membership
  4. 4.  Primary function is to help board members make informed decisions  Strive for objectivity & a balance: neither too little nor too much information  Recruit board members to take ownership of specific agenda items ◦ They’ll create the document & present it during the meeting  Templates provide consistency
  5. 5.  Dissect the agenda with Executive Director ◦ Identify controversial issues & ones that can turn into a time-suck  Create a contingency plan  Garner support ◦ Reach out to key individuals  Frame the Issues ◦ Create/provide context ◦ Determine how issues will be presented  Set ground rules
  6. 6.  Set the tone & model desired behaviors ◦ Welcome different opinions to support thoughtful decision-making and to prevent group-think ◦ Challenge ideas, not individuals ◦ Be polite, and treat all with respect  Logistics – delegate ◦ Keeping Time ◦ Directing the flow of discussion ◦ Monitoring engagement ◦ Getting support ◦ Providing for creature comforts ◦ Dealing with common problems ◦ Making adjustments
  7. 7.  Leadership de-brief  Thank board members & celebrate achievements  Disseminate draft minutes  Communicate actions and key outcomes to the membership  Work with the Executive Director to identify necessary follow-up and delegate activities to board members, as appropriate
  8. 8. 1. Plan 2. Engage 3. Strategize 4. Implement 5. Evaluate 6. Adjust
  9. 9.  Board Agenda Filter: http://ow.ly/pvVRx (.pdf)  Anatomy of a consent agenda: http://ow.ly/pvVHs (.pdf)  Creating an agenda: http://ow.ly/pvVAz & http://ow.ly/pvW8Z (.doc)  Board Issues Filter: http://ow.ly/pvVYg (.pdf)  Guests at Board Meetings, sample policy: http://ow.ly/pvWjI (.doc)
  10. 10.  Boardroom Chemistry: Getting your Board to Govern as a Team  Governance as Leadership: Reframing the Work of Nonprofit Boards  Meeting & Exceeding Expectations: a Guide to Successful Board Meetings  Taming the Troublesome Board Member All available from: www.boardsource.org
  11. 11.  BoardSource, www.boardsource.org  Nonprofit Center, www.rchcae.com/  Parliamentary Motions Guide, http://ow.ly/pFbhx (.pdf)  @AMAnet  @betterboards  @BoardSource  @theBoardDoctor  @HarvardBiz http://ow.ly/q6xPA

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