1. Vinod Gupta School Of Management
MBA – 2009-2011
User Manual
Supplier Management System
A Zoho Creator Application
MIS Project
- C4
Rohit Khandelwal(09BM8042)
Shailender Singh Negi(09BM8046)
Siddhartha Sharma(09BM8048)
Varun Wadhwani(09BM8060)

2. Vinod Gupta School of Management
MBA – 2009-2011
Main Menu
This section of the manual deals with providing information about the Main Menu of the
application. The dropdown menu of the Main Menu page shows all the functionality like Add
Supplier, View All Suppliers, Place Order and View Report. These functionalities are explained in
detail in the following sections.
1. Add Suppliers
This section of manual deals with providing information about Add Supplier functionality of the
application. We can add all the information of a new supplier through this functionality. A new
supplier Id is automatically assigned to each new supplier. The details of each new supplier like
name, address, price etc are added to the supplier list in the database.
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Supplier Management System

3. Vinod Gupta School of Management
MBA – 2009-2011
Quality of Material Supplied
In this we have to specify the quality of material supplied by the supplier which of three grades:
High, Medium and Low grade. We have to choose the option from dropdown menu.
Delivery Time
In this we have to specify the delivery time of material supplied by the supplier. We can choose
one out of four options in the dropdown menu given below.
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Supplier Management System

4. Vinod Gupta School of Management
MBA – 2009-2011
Credit Offered
In this we have to specify the amount of days for which the credit is offered by the supplier after
the delivery time of material supplied. We can choose one out of four options in the dropdown
menu given below.
Items Available
In this we have to specify the different items of material available with the supplier. We can choose
one of the options in the dropdown menu given below.
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Supplier Management System

5. Vinod Gupta School of Management
MBA – 2009-2011
2. View All Suppliers
This section of manual deals with providing information about all the Suppliers of the company.
It contains all the details of each supplier which we had entered in the Add Supplier function.
We can edit information of any existing supplier through this functionality only if you have admin
access. The edited details of each new supplier like name, address, price etc are added to the
supplier list in the database.
3.3.Place Order
This section of manual deals with providing information about Place Order functionality of the
application. We can get the list of all those suppliers providing the required item by quoting the
item and the max price, which we can offer for an item needed. We can also provide additional
information of the item needed like quality of the required item, delivery time required and the
credit period required.
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Supplier Management System

6. Vinod Gupta School of Management
MBA – 2009-2011
The system will populate the list of all the suppliers meeting the required criteria. We can then
place an order with the selected supplier only if we have admin access. The below screen shot
shows how the screen would look to a non admin user.
Below is the screen shot showing the Supplier List view if we login as the admin for the
application. We get an edit option which can be used to order to a supplier (by changing order
status), and add quantity ordered. The Order ID will be automatically generated once the order
status is changed to “Order – Pending”.
Changing the order status
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Supplier Management System

7. Vinod Gupta School of Management
MBA – 2009-2011
Adding Order Quantity, an Order ID is automatically generated and the field is disabled.
Once the Order is placed the data for the order can be viewed (by all) and edited (only by admin)
in the View Report Functionality.
4. View Report
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Supplier Management System

8. Vinod Gupta School of Management
MBA – 2009-2011
This section of manual deals with providing information about View Report functionality of the
application. We can get all a list of orders we have placed to the suppliers. We can know the
status of the order along with the other details of the order as well as supplier.
5. Suppliers List
This section of manual deals with providing information about Supplier List functionality of the
application directly if information (quality, price, Delivery time, credit offered and items provided)
of the supplier is available with the user. The information can be directly keyed into the careen
and an order can be placed directly.
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Supplier Management System