The document outlines the classification of sensitive personal data in SAP Business One, including identification cards, passport numbers, and bank account details. It describes how SAP protects this data through encryption and user authorization settings, allowing different levels of access (no authorization, read-only, full authorization). Additionally, it provides instructions on how to change authorization settings within SAP Business One.

1. What are Personal Data in SAP B1 ?

2. SAP Business One classifies the following data
as “sensitive personal”:
• Identification cards issued by authorities
• Passport number
• Domestic and international bank account
numbers of business partners
• Employee bank accounts
• Social security numbers
• User-defined fields

3. How does SAP Data Protection in SAP
B1 Work?
SAP works in a way that sensitive personal data is,
by default, encrypted in SAP B1 and hidden from
the view of all users, and only authorized users
can view it.
You can open the Sensitive Personal Data Access
Log from the SAP Business One main menu by
clicking:
Administration > Utilities > Data Protection Tools
> Sensitive Personal Data Access Log.

4. Other SAP Data Protection
Functionality:
SAP Business One's Personal SAP Data Protection is more secure than its
Management feature. Users can view or edit personal data based on their
authorization settings. The three main settings are:
• No Authorization: Encryption-only view mode
available for users. No data changes can be
made.
• Read Only: Data can be viewed in unencrypted
form but cannot be changed.
• Full Authorization: The user has completed
authorization to view and change the data.

5. How to Change Authorization Settings
from the SAP Business One?
You can change the authorization settings
from the SAP Business One main menu by
clicking:
Administration > System Initialization >
Authorizations > General Authorizations >
General > Access to Masked Data.

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