3. Table of Contents
1. Welcome to The Mochila Review............................................................................... 1
2. Daily Routines ............................................................................................................. 3
Open/Close Hours............................................................................................................ 3
Email................................................................................................................................ 3
Organization of submissions............................................................................................ 3
Reading Submissions....................................................................................................... 3
Organize final file............................................................................................................ 3
Emailing other members.................................................................................................. 4
3. Directory of Coworkers.................................................Error! Bookmark not defined.
Directory of Coworkers ................................................................................................... 5
4. Emergency Contacts ......................................................Error! Bookmark not defined.
Emergency Contacts ........................................................................................................ 7
5. Directory of Suppliers, Contractors.............................Error! Bookmark not defined.
Directory of Suppliers, Contractors................................................................................. 9
6. Contact Directory of Clients, Customers.....................Error! Bookmark not defined.
Contact Directory of Clients, Customers....................................................................... 11
7. Emergency Topics ..................................................................................................... 13
Problems with Website.................................................................................................. 13
Unprofessionalism ......................................................................................................... 13
8. FAQ ............................................................................................................................ 15
FAQ ................................................................................Error! Bookmark not defined.
9. Clauses Unique to Organization.............................................................................. 17
Clauses Unique to Organization .....................................Error! Bookmark not defined.
10. Confidentiality........................................................................................................... 19
Confidentiality................................................................Error! Bookmark not defined.
11. Standard Acceptance Email..................................................................................... 21
Standard Acceptance Email:...........................................Error! Bookmark not defined.
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4. Welcome to The Mochila Review
12. Standard Rejection Email........................................................................................ 23
Standard Rejection Email ...............................................Error! Bookmark not defined.
13. Standard Asking-For-Revision Email ..................................................................... 25
Standard Asking-For-Revision Email.............................Error! Bookmark not defined.
14. Standard Asking Professors-for-Student-Submissions Email .............................. 27
Standard Asking Professors-for-Student-Submissions Email ...... Error! Bookmark not
defined.
15. Index................................................................................Error! Bookmark not defined.
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5. Welcome to The Mochila Review
Missouri Western State University
4525 Downs Drive
St. Joseph, Missouri 64507
English and Modern Languages
Eder Hall, 214
This help file is used to help new and existing Managing Editors (ME) or advisors of The
Mochila Review. If by chance the ME or advisor is absent, this help file is available to
explain all of the daily routines, processes and procedures, and contact information.
Please use this help file to allow insight to your concerns or questions about The Mochila
Review. If by chance there is not a question answered among this help file, please access
the contact information page for important contact info.
1
6.
7. Daily Routines
Open/Close Hours
There is no determined open/close time for Mochila. Within business hours of 8-4:30,
email should be checked every couple hours.
Email
1. Answer questions from students
2. Email professor to ask for student submissions
3. Add new submissions to folder
4. Send acceptance/rejection emails
5. Read replies to acceptance emails
6. Send student enrollment verification emails to professors
7. Send revision requests to students
8. Send the end of reading period emails to students
Organization of submissions
1. Insert all submissions from a reading period into a word document
2. List all submissions in some sort of spreadsheet for a review rating
3. At the end of the reading period, compile everything into one
document
4. Send the documents out to other Mochila readers
Reading Submissions
1. Read submissions
2. Rate submissions
3. Comment on submissions
Organize final file
1. Format documents for the publishing program
2. Do this continuously to avoid working twelve-hour days at the end
of semester
3. Constantia 10, 1sp between lines, 0pt before/after paragraphs
4. Prose should be single spaced between paragraphs, paragraphs
should be indented.
3
8. Welcome to The Mochila Review
Emailing other members
1. Try to keep other Mochila members updated
i. Ask for proofreading
ii. Ask them to spearhead revisions
iii. Ask them to send out acceptances/rejections
iv. Ask them to find mailing addresses
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9. Directory of Coworkers
A. Faculty Editor: Dr. Bill Church— church@missouriwestern.edu
B. Managing Editor: Katie Walkup— kwalkup@missouriwestern.edu
C. Staff:
i. Crystal Crawford—ccrawford15@missouriwestern.edu
ii. Roxanne Chase—rchase2@missouriwestern.edu
iii. Lindsey Lucas—llucas3@missouriwestern.edu
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13. Directory of Suppliers, Contractors
A. Print-on-demand: Lulu.com
B. Online publishing: Lucidpress.com
C. Print publication: http://www.hignell.mb.ca/
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14.
15. Contact Directory of Clients, Customers
i. See comprehensive list of acceptances on Google Drive
ii. See comprehensive list of professors emailed on Google Drive
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16.
17. Emergency Topics
Problems with Website
A. Problem with website
9. If a student complains about the website (missing submission, submission
never sent/received, etc.), immediately search in the Mochila email
account. If no records can be found, tell the student:
i. Thank you for informing us of this problem. We will
forward this to our webmaster. In the meantime, will you
please email your submission to us in MSWord, RTF, or
within the text of the email?
Unprofessionalism
A. Unprofessional behavior should never be tolerated, either from a student
to Mochila or from Mochila to a student. If a student contributor becomes
unprofessional and/or threatening, immediately refer the email to the Faculty
Editor.
B. If a Mochila staffer has displayed unprofessional behavior to a student
contributor and/or another staffer, politely ask the staffer to stop the
unsatisfactory behavior. Then inform the Faculty Editor.
C. Never discuss decisions made on a student’s work outside of the Mochila
Review. This is a breach of confidentiality, and is punishable by law.
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18.
19. FAQ
A. What if I can’t devote twenty hours a week to Mochila?
i. You may want to rethink your commitment to The Mochila
Review. Managing Editor is a demanding job.
B. Do I have any input into a student’s grade?
i. You should. Consult with the Faculty Editor about this.
C. Do I really have to email professors and ask for submissions?
i. You do if you want submissions.
D. Where’s the bathroom?
i. Mochila does not have its own bathrooms. Use the one down
the hall.
E. Does Mochila have Publisher or InDesign?
i. No
F. Does it get better?
i. It sure does.
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20.
21. Clauses Unique to Organization
A. Coffee
i. The Faculty Editor is responsible for bringing coffee
ii. The staff members are responsible for bringing creamer
B. Email account
i. All staffers are entitled to know the password to the Mochila email
account
ii. This privilege is not to be abused
1. Never delete anything
2. Move it to a specific folder
iii. The Mochila account is linked to Google Drive
1. All information here is confidential
C. Donuts and Pizza
i. All members are entitled to one Donut Day and one Pizza Day a
semester
ii. This is the responsibility of the Faculty Editor
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22.
23. Confidentiality
Due to the confidential nature of many aspects of The Mochila Review, it is
impossible to include much information in a publically-accessible guide. Refer
any questions to the Faculty Editor.
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24.
25. Standard Acceptance Email
Dear Undergraduate:
Pending availability, we'd like to publish "This Poem."
Might you please send the piece to us as an attachment in MSWord or RTF?
We feature all works on our web site now that we've become an online magazine. We
accept only unpublished works and expect only North American first publication rights,
after which all rights revert to the creator of the works.
Using a print-on-demand publishing company, we pay two contributor's copies, and
usually mail them around May 1. Contributors who wish to purchase more copies will
have that option.
We do need the following information:
1. Your full name and a brief bio.
2. The snail mail address to which you wish your print copies mailed.
3. The contact information (email and office phone) for a faculty member who will verify
that you are enrolled in undergraduate course work.
Thanks so much for letting us share your work with readers.
Best wishes,
Awesome Editor
Editor
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26.
27. Standard Rejection Email
Dear Undergraduate:
Although your submission was not selected for publication, we do want you to know that
we read it carefully.
The upcoming 2014 edition marks our changeover to publishing undergraduate writing in
an online-only format. We hope that you will spread the word, and we encourage you
and your fellow undergraduates to submit to us next year. Thank you.
Sincerely,
The Mochila Review Staff
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28.
29. Standard Asking-For-Revision Email
Dear Undergraduate:
We like your poem “This Poem,” though we wonder if you would be open to a few
revisions before we decide whether or not to publish it. If you are open to revisions,
please let us know.
Sincerely,
The Mochila Review Staff
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30.
31. Standard Asking Professors-for-Student-
Submissions Email
Dear Dr./Professor(depending on degree) Person:
I represent the Mochila Review, the national undergraduate literary magazine published
by Missouri Western State University. The Mochila Review is seeking fiction, poetry,
and art submissions for the (insert year) issue; the deadline is (insert deadline). All
information about submissions can be found
at http://www.missouriwestern.edu/orgs/mochila.
Would you please refer this information to your department’s undergraduate writers?
Thank you, and have a wonderful day!
Sincerely,
Your Name
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