This document provides instructions for taking fingerprints using Livescan equipment at the Venice DCF office. It outlines the steps for completing Livescan forms, selecting appropriate codes for the reason for fingerprinting, resolving any errors, locking and transmitting the transaction, and re-printing fingerprints if the initial set is rejected. It also provides contact information for questions and notes the required documents to scan and email at the end of each day.

1. CREATED BY: TIM WILLIAMS - BACKGROUND SCREENING UNIT, SAFE CHILDREN COALITION, SARASOTA FAMILY YMCA. 1/19/2012
LIVESCAN
MANUAL
VENICE DCF OFFICE

2. CREATED BY: TIM WILLIAMS - BACKGROUND SCREENING UNIT, SAFE CHILDREN COALITION, SARASOTA FAMILY YMCA. 1/19/2012
PRIOR TO TAKING THE SUBJECT(S) PRINTS PLEASE
COMPLETE THE FOLLOWING STEPS:
1.MAKE A PHOTO COPY OF THE SUBJECT’S PICTURE ID (ie. DRIVERS
LICENSE, MILITARY ID, PASSPORT, INDENTIFICATION CARD etc.)
2. SUBJECT MUST COMPLETE THE LIVESCAN FORM.
3. IF SUBJECT IS BEING PRINTED FOR DCF EMERGENCY PLACEMENT
KEEP THE CPI FINGERPRINT REQUEST FORM AND SEND IT ALONG
WITH THE COMPLETED LIVESCAN FORM AND PICTURE ID COPY.
4. IF THE SUBJECT IS BEING PRINTED FOR ADOPTION, TWO SETS OF
PRINTS MUST BE TAKEN, THIS MEANS:
GOOD QUALITY PRINTS (TAKE 2 SETS TOTAL)
POOR QUALITY PRINTS (TAKE 4 SETS TOTAL)
*NOTE: ONLY THE FIRST SET WILL BE TRANSMITTED, THE OTHERS
WILL BE KEPT ON FILE FOR POSSIBLE TRANSMISSION LATER.

3. CREATED BY: TIM WILLIAMS - BACKGROUND SCREENING UNIT, SAFE CHILDREN COALITION, SARASOTA FAMILY YMCA. 1/19/2012
SELECT THE APPROPRIATE “CONTROLLING AGENCY
IDENTIFIER” FROM THE DROPDOWN MENU.

4. CREATED BY: TIM WILLIAMS - BACKGROUND SCREENING UNIT, SAFE CHILDREN COALITION, SARASOTA FAMILY YMCA. 1/19/2012
TYPE THE REASON THE SUBJECT IS BEING
FINGERPRINTED i.e.:
PLACEMENT, EMERGENCY PLACEMENT,
DCF EMERGENCY PLACEMENT, ADOPTION,
FOSTER, DCF EMPLOYEE.

5. CREATED BY: TIM WILLIAMS - BACKGROUND SCREENING UNIT, SAFE CHILDREN COALITION, SARASOTA FAMILY YMCA. 1/19/2012
TYPE SUBJECT’S NAME AND
POSSIBLE ALIASES;
LAST, FIRST MIDDLE
TYPE SOCIAL SECURITY NUMBER
WITHOUT DASHES
TYPE D.O.B:
YYYYMMDD (NO DASHES)
SELECT THE SUBJECT’S PLACE OF BIRTH AND
COUNTRY OF CITIZENSHIP FROM DROPDOWN MENU.
TYPE SUBJECT’S STREET ADDRESS IN THE FOLLOWING
FORMAT:
STREET NUMBER AND NAME, CITY, STATE, ZIP CODE
US - United State of America
TYPE THE REASON THE SUBJECT IS BEING FINGERPRINTED, i.e.:
FOSTER, PLACEMENT, EMERGENCY PLACEMENT, ADOPTION, DCF EMPLOYEE,
DCF ER PLACEMENT.

6. CREATED BY: TIM WILLIAMS - BACKGROUND SCREENING UNIT, SAFE CHILDREN COALITION, SARASOTA FAMILY YMCA. 1/19/2012
SELECT THE SUBJECT’S DEMOGRAPHIC
INFORMATION FROM THE FOLLOWING
DROPDOWN MENUS.
ENTER SUBJECT’S HIEGHT AND WEIGHT IN THREE DIGIT FORMAT [###].
FOR EXAMPLE: 5FT 0IN ENTER 500, OR 95LBS ENTER 095.

7. CREATED BY: TIM WILLIAMS - BACKGROUND SCREENING UNIT, SAFE CHILDREN COALITION, SARASOTA FAMILY YMCA. 1/19/2012
FOR THIS SECTION ENTER INFORMATION IN THE ORIGINATING
AGENCY CASE NUMBER FIELD ONLY.
ENTER THE FOLLOWING CODES:
PLACEMENT: 05581745Z
EMERGENCY PLACEMENT: 05581746Z
ADOPTION: 05581576Z
FOSTER CARE: 05581575Z
DCF EMERGENCY PLACEMENT: NA
DCF EMPLOYEES: 06295651Z
EACH CODE CORRESPONDS WITH THE REASON WHY THE
SUBJECT IS BEING FINGERPRINTED.
*NOTE: BE CERTAIN TO CHECK AND DOUBLE CHECK THE CODE
IS ENTERED CORRECTLY OR ELSE THE PRINTS WILL BE PLACED
IN A “DEAD FILE” AT DCF AND WILL NOT BE PROCESSED.
*ENTER CODE HERE*
LOCATED IN THE SECTION BELOW IS A LIST OF ERRORS
FOR THIS LIVESCAN. ERRORS ARE SECTIONS THAT HAVE
NOT BEEN COMPLETED CORRECTLY FOR THIS LIVESCAN.
ALL ERRORS MUST BE RESOLVED BEFORE THIS LIVESCAN
CAN BE TRANSMITTED.
*NOTE: KEEP THIS SLIDE READILY
AVAILABLE NEAR THE LIVESCAN
TERMAINAL AS A QUICK REFERENCE
GUIDE FOR THE ORIGINATING AGENCY
CASE NUMBER CODES.

8. CREATED BY: TIM WILLIAMS - BACKGROUND SCREENING UNIT, SAFE CHILDREN COALITION, SARASOTA FAMILY YMCA. 1/19/2012
AFTER THE CORRECT “ORIGINATING AGENCY CASE
NUMBER” CODE HAS BEEN ENETERED, FOR THIS
EXAMPLE THE CODE IS FOR “PLACEMENT”,
AND AFTER ALL ERRORS LISTED IN THE
SECTION AT THE BOTTOM OF THE SCREEN HAVE
BEEN RESOLVED.
THE LIVESCAN TRANSACTION MUST BE LOCKED,
THIS IS DONE SO BY CLICKING THE LOCK BUTTON
LOCATED AT THE TOP OF THE SCREEN, THREE
BOTTONS FROM THE RIGHT.

9. CREATED BY: TIM WILLIAMS - BACKGROUND SCREENING UNIT, SAFE CHILDREN COALITION, SARASOTA FAMILY YMCA. 1/19/2012
NOW THAT THE LIVESCAN TRANSACTION HAS
BEEN LOCKED, IT MUST BE TRANSMITTED.
THIS IS DONE BY CLICKING THE TRANSMIT
BUTTON LOCATED TWO BUTTONS TO THE RIGHT
OF THE LOCK BUTTON.

10. CREATED BY: TIM WILLIAMS - BACKGROUND SCREENING UNIT, SAFE CHILDREN COALITION, SARASOTA FAMILY YMCA. 1/19/2012
THE FOLLOWING
PAGES OUTLINE THE
PROCCESS FOR
TRANSMITTING
RE-PRINTS ONLY.

11. CREATED BY: TIM WILLIAMS - BACKGROUND SCREENING UNIT, SAFE CHILDREN COALITION, SARASOTA FAMILY YMCA. 1/19/2012
IN THE EVENT A SUBJECT’S FIRST SET OF
FINGERPRINTS ARE REJECTED FOR POOR
FINGERPRINT QUALITY, A SECOND SET MUST BE
TRANSMITTED BEFORE DCF CAN PROCEED WITH
THE BACKGROUND SCREEN.
SHOULD THIS HAPPEN, SIMPLY FOLLOW ALL OF
THE AFOREMENTIONED STEPS WHEN
PROCESSING THE SECOND SET WITH ONE
ADDITIONAL STEP (SEE BELOW).
WHEN DCF SENDS OUT THE REQUEST FOR A
SECOND SET OF FINGERPRINTS IT WILL BE
ACCOMPANIED BY A “TRANSACTION CONTROL
REFERENCE” NUMBER. IT WILL LOOK
SOMETHING LIKE THIS: E20120000… ETC.
*NOTE: THIS NUMBER MUST BE ENTERED ON THE
FIRST SCREEN OF THE LIVESCAN TRANSACTION
(SEE ARROW POINTING TO THE CORRECT FIELD
TO THE LEFT OF THIS BOX)
*TYPE NUMBER HERE*

12. CREATED BY: TIM WILLIAMS - BACKGROUND SCREENING UNIT, SAFE CHILDREN COALITION, SARASOTA FAMILY YMCA. 1/19/2012
NEXT YOU MUST LOCK AND TRANSMIT THE SECOND SET OF
FINGERPRINTS.
AGAIN, THIS IS DONE BY FIRST CLICKING THE LOCK BUTTON
AND SECOND CLICKING THE TRANSMIT
BUTTON.
1 2

13. CREATED BY: TIM WILLIAMS - BACKGROUND SCREENING UNIT, SAFE CHILDREN COALITION, SARASOTA FAMILY YMCA. 1/19/2012
LIVESCAN REFERENCE PAGE
CONGRATULATIONS this completes the Livescan Manual for the Venice DCF Office.
In the event of an emergency or if there are questions that need to be answered please use one of the two contact
numbers listed below:
KIRSTEN PIECHOTTA
(941) 721-7670 ext. 108
TIM WILLIAMS
(941) 721-7670 ext. 130
All of the appointments for the Venice office will be scheduled by Tim Williams, he will notify you via email when an
appointment has been scheduled for the Venice office. The agreed upon availability for this office is as follows:
TUESDAY
9am - 11am and 1pm - 3pm
In the event there is ever a Tuesday you will be unavailable to take appointments please email;
BSUHelp@thesarasotay.org
*NOTE: AT THE END OF THE DAY, SCAN AND EMAILALL REQUIRED DOCUMENTS TO THE EMAILADDRESS LISTED
ABOVE. REQUIRED DOCUMENTS WILL INCLUDE BUT ARE NOT LIMITED TO;
LIVESCAN FORM, DCF CPI FINGERPRINT REQUEST FORM, PHOTOCOPY OF PHOTO ID.