Project planning involves developing a schedule of interrelated tasks to complete a project within set timeframes and resource constraints. It is important for success as it saves time, money and prevents problems. Key steps include reviewing objectives and deliverables, creating a work breakdown structure (WBS), estimating activity durations and resource needs, sequencing tasks, developing a schedule, and identifying milestones and critical paths. Project planning requires team participation and plans may need to change as situations evolve. Information systems can help by processing input data to output useful project planning artifacts like schedules and task lists.

1. By: Somya Agrawal
PROJECT PLANNING

2. PROJECT
 Planned set of interrelated tasks
to be executed over a fixed
period and within certain cost
and other limitations.

3. PROJECT PLANNING
 “Project planning is the discipline for
stating how to complete a project
within a certain timeframe, usually
with defined stages, and with
designated resources.”

4. WHY?
 The key to a successful project is in planning
 Planning is the first thing you do when
undertaking a project
 The value of project planning
 saving money
 saving time
 saving many problems
 Remember: If you fail to plan, you plan to fail

5. STEPS IN PROJECT PLANNING

6. Develop the Schedule
Estimate Activity Duration
Estimate Resources for all Activities
Define Sequence of Activities
Create WBS & Create all Deliverables
Review the Project Charter

7. REVIEW THE PROJECT
CHARTER
Objective
Scope
Constraints
Deliverables
Success
Criteria

8. CREATE WORK BREAKDOWN
STRUCTURE
Level 4
Level 3
Level 2
Level 1 System
Subsystem
Task
Subtask
Task
Subtask Subtask
Subsystem
Task
Subtask

9. PROJECT DELIVERABLES
 Create a list of things that need to be
delivered to meet the defined goals
 Specify when and how each item must
be delivered
 Add deliverables to the project plan
with an estimated delivery date

10. SEQUENCE OF ACTIVITIES
 Do I have any time constraints?
 What is the relationship between
activities?
 Which activities can be done in
parallel?
A
S
K

11. ESTIMATE RESOURCES
 Which is the sequence?
 Which are my restrictions
(time/cost)?
 For each activity, who do I need?
Men Material Money
A
S
K

12. ESTIMATE DURATION
 What is the level of skill of each
resource assigned?
 To finalize each activity, how much
time do we need?
A
S
K

13. DEVELOP SCHEDULE
Use Microsoft Project
Identify Milestones
Identify Critical Paths
Optimum Critical Path

14. CONTD..
 Organize all the previous information using a
scheduling software or template
 You may found that the project estimated deadline is
not aligned with the “imposed project deadline” by
the sponsor
 Renegotiate the deadline (project delay)
 Employ additional resources (additional money)
 Reduce the scope of the project (less deliverables)
 Be firm and do not make commitments other than
what your schedule and budget dictate

15. REMEMBER!
 Planning is requires team participation
 Another implementation of the same
product doesn’t mean the same
project plan
 Plans always change and reprioritize
with situations

16. MIS & PROJECT PLANNING
Input
• Data
Processing
• System
software
• Application
Software
Output
• Schedules,
milestones,
task list, etc.

17. SOFTWARE FOR PROJECT PLANNING
jxProject
dotProject
GanttProject
Open Workbench
Sugar CRM
ProjectPier
Project Professional 2013

18. THANK YOU