Project Management Process and Its Phases
- 1. Project Management Process & ItsPhases GAURAV SUKHIJA HPGD/AP16/3870 SPECIALIZATION: IT PROJECT MANAGEMENT WELINGKAR INSTITUTE OF MANAGEMENT DEVELOPMENT & RESEARCH Year of Submission: March, 2018
- 2. Content What isa Project ? Project Success Project Failure Project Management Project Management vs General Management Key Areas of Project Management Project Management Tools Role of a Project Manager Project Life Cycle Phases of Project Life Cycle Conclusion References
- 3. What is aProject? The word project comes from the Latin word projectum which means "something that comes before anything else happens". A project is “a unique endeavor to produce a set of deliverables within clearly specified time, cost and quality constraints”. -Jason Westland, CEO MPMM “A group of milestones or phases, activities or tasks that support an effort to accomplish something is a project.”
- 4. Project Success Customer Requirements satisfied/exceeded Completedwithin allocated time frame Completed within allocated budget Accepted by the customer
- 5. Project Failure Scope Creep PoorRequirements Gathering Unrealistic planning and scheduling Lack of resources
- 6. What is projectmanagement? A set of skills and methods of planning, organizing, and managing a project from inception to its successful completion. Project management comprises: •A set of skills. •A suite of tools. •A series of processes.
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- 8. Project Management vsGeneral Management
- 9. Key Areas ofProject Management Scope Management Issue Management Cost Management Quality Management Communications Management Risk Management Change Control Management
- 10. Scope Management ProjectScope Management is the process to ensure that the project is inclusive of all the work required, and only the work required, for successful completion. Primarily it is the definition and control of what IS and IS NOT included in the project.
- 11. Issue Management Issuesare restraints to accomplishing the deliverables of the project. Issues are typically identified throughout the project and logged and tracked through resolution. Issue… already impacting the cost, time or quality Rope not thick
- 12. Cost Management Thisprocess is required to ensure the project is completed within the approved budget and includes: Resources People Equipment Materials Budget Budget estimates Baseline estimates Project Actuals
- 13. Quality Management QualityManagement is the process that insure the project will meet the needs via: Quality Planning, Quality Assurance, and Quality Control • Clearly Defined Quality Performance Standards • How those Quality and Performance Standards are measured and satisfied • How Testing and Quality Assurance Processes will ensure standards are satisfied • Continuous ongoing quality control
- 14. Communications Management Thisprocess is necessary to ensure timely and appropriate generation, collection, dissemination, and storage of project information Communications planning Information Distribution Performance Reporting
- 15. Risk Management Riskidentification and mitigation strategy Whenif new risks arise Risk update and tracking Risk… POTENTIAL negative impact to project Tree – location, accessibility, ownership Weather
- 16. Change Control Management Define how changes to the project scope will be executed Formal change control is required for all of the following: Scope Change Schedule changes Technical Specification Changes All changes require collaboration and buy in via the project sponsor’s signature prior to implementation of the changes
- 17. Project Management Tools PERT Chart- designed to analyze and represent the tasks involved in completing a given project Gantt Chart - popular type of bar chart that illustrates a project schedule
- 18. Role of aProject Manager Process Responsibilities People Responsibilities • Project issues • Disseminating project information • Mitigating project risk • Quality • Managing scope • Metrics • Managing the overall work plan • Implementing standard processes • Establishing leadership skills • Setting expectations • Team building • Communicator skills
- 19. Project Life Cycle Aproject life cycle is basically defined by it’s phases, according to which a project swims through & finally reaches to handover stage.
- 20. Phases of ProjectLife Cycle The 5 Phases of Project Management is also called the Project Life Cycle. The 5 Phases of Project Management consist of: Project Initiation Phase Project Planning Phase Execution Phase Monitoring and Control Phase Project Closeout Phase
- 21. Project Initiation Phase The beginning phase of every project where a project manager is selected. The project manager will meet with the project sponsor and key stakeholders to determine the business or technical objectives of the project. Determine any historical information regarding the project. Begin to identify who is needed on a project team. Key Outputs of this phase are: Develop Project Charter Develop Preliminary Scope Statement Identification of all stakeholders Divide the project into Phases
- 22. Project Planning Phase One of the largest and most important phases of every project. The project manager will determine the team, identify roles and responsibilities and solidify a scope statement. At this phase the project manager will begin to develop different project plans. Key Outputs of this phase are: Create WBS and WBS Dictionary Develop Schedule Determine roles and Responsibilities Develop Communication & Risk Plan Create Performance measurement baselines Test Plan Determine the Critical Path Prepare procurement documents Create Process Improvement Plan Gain Formal Approval of all plans and key deliverables
- 23. Execution Phase Thisphase is where you do the “work” or execute the plan. This phase typically requires the most amount of time since the majority of the work is done in this timeframe. You will solidify the team; conduct teambuilding exercises. Hold progress and status meetings. Follow the processes in your project plans. Recommend changes and corrective actions. Continuous Improvement Key outputs of this phase are: Signoff that key milestones are complete. Documented performance reports
- 24. Monitoring and ControlPhase The phase where results derived from your new process or product are compared to the metrics you outlined in your performance plan. Implement your change control process Determine variances and identify if they warrant corrective action or change. Facilitate conflict Resolution Use Issue Logs Key outputs of this phase are: Receive all signoffs that work is completed as per requirements. Archive all project assets Create and document lessons learned
- 25. Project Closeout Phase Thisis the final phase of the project life cycle. Develop closure procedures Document final performance reporting Handoff completed product, process or code Release resources Complete contract closures Key outputs of this phase are: Receive all signoffs that work is completed as per requirements. Index and archive all project assets Create and document lessons learned
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- 27. Conclusion Work Smart NotHard !!! “Trying to manage a project without project management is like trying to play a football game without a game plan.” - K .Tate
- 28. References Project ManagementInstitute, USA via internet. Practical tools, techniques & MS project scheduling -- Dick Billows Best project management practices -- Dick Billows The AMA handbook of Project Management. Project Management – Harvey Maylor www.google.com