procedure

1. CRIME INFORMATION
REPORTING AND ANALYSIS
SYSTEM

2. Project Details (Completed Project)
Project Name Crime Information Reporting and Analysis System (CIRAS)
Project Concept Information System for all Crimes and Incidents reported to the PNP.
Source of Funds MOOE
Approved ABC
Issuances
Project Owner DIDM Co-Owners None
Project Location AWS Cloud Southeast Asia (Cloud Servers)
Procurement Mode N/A
Authority
MC 2014-009 Crime Incident Recording System
MC No 2018-050 Guidelines and Procedures in Reporting Crime Incidents.
MC No 2020-051 Amendment of the Terminologies of the PNP MC NO 2018-050 entitled Guidelines and
Procedures in Reporting Crime Incidents" and its Supplemental Guidelines
Contract Description N/A
Payment Mode N/A No. of Milestone N/A
Winning Bidder N/A Bid Amount N/A
Contract Date N/A NTP N/A
Date of Completion June 2016
Project Development Period 2014-2016. (enhancement 2016 up to present)
Period of Implementation June 1, 2015 (Start of Pilot), January 1, 2016 (Start of PNP-Wide Implementation) to present

3. Project Description
Description of the Project
Crime Information Reporting and Analysis System (CIRAS) is an information system initially intended to digitize the
blotter book. Used for encoding and updating crimes and incidents reported to the PNP. Data build-up has been
greatly beneficial to DIDM and the PNP in terms of data science and data study used as factual statistics and data for
decision making in the lower-level, mid-level and command level of the organization.
Today, CIRAS is being used on a daily basis by the crime registrars, investigators, case monitoring personnel and other
investigation personnel in all PROs, PPOs, Police Districts, CPOs, Police Stations, Police Community Precincts and
National, Regional, Provincial and Satellite Units of NOSUs with investigative functions and by the DIDM.
CIRAS, similar to other Information Systems under the Next Generation Investigation Solutions (NGIS) umbrella has
continuously evolved throughout the years. For the system be able to adapt to the ever-changing statistical and data
report demands of the PNP.

4. Project Description
Description of the Project
CIRAS has features for crime analysis specifically Crime Map (using google maps API), Crime Clock which is a line
graph and Crime bar graph.
The CIRAS strictly follows the updated or second version of the Unit Crime Periodic Report (UCPER) Policy also known
as the UCPER Bravo. A systematic method of accounting for all crimes and incidents reported to the PNP for
generating crime statistics.
Most recent enhancements include;
1. Adjustments of all statistical and data generation reports for NOSU use
2. Addition of new statistical reports
3. Adjustment of all existing reports to add capability to extract stats or data through PDF or excel file and
4. Reports to generate Crime Trends thru line graphs with stats directly to a downloadable and printable PDF file.

5. Project Objectives
Objectives of the Project
1. Serve as a tool for encoding and updating crimes and incidents information reported to the PNP.
2. Serve as a tool to centralize all crimes and incidents data on a single database.
3. Serve as a tool to achieve the items 1 and 2 in a real-time manner with the use of the internet.
4. Serve as a tool to generate crimes and incidents statistical reports.
5. Serve as a tool to visualize crime and incident statistics through crime maps and graphs
6. Serve as a tool to generate crimes and incidents data, suspects and victims data for crime analysis and various data-
science uses.
7. Serve as a tool for Investigation Personnel to do a record check on persons of interest
8. Serve as a data-source for the National Police Clearance System (NPCS).

6. Project Components
 Data Entry
 Add record
 Update record
 Inquiry
 Reports
 Statistical
 Data generation
 Crime Analysis
 Crime map
 Crime Clock
 Crime Graph
 Audit Trail
 User Maintenance

7. Conceptual Framework
PNP performs investigation,
gathering crime/incident
information
Encode/update
crime/incident
Save/Update
record
Display
new/updated
record Info
Save record to
Database
Print Incident
Report Form Print Statistical
Reports
Extract data for
crime analysis

8. Network Diagram
PROs PPOs
&CPOs
NOSUs
CIRAS
Suspects Data
Police
Stations
DIDM
NHQ
NPCS

9. Current Process
Complainant PNP Investigation Units DIDM NHQ and PNP Investigation Units
Reports
crime/incident to
PNP Unit/Office
Encode/update
crime/incident
Save/Update record
Display
new/updated
record Info
performs
investigation,
gathering
information
Save record to
Database
Display
new/updated
record Info
Print Statistical
Reports
Extract data for
crime analysis
Print Incident
Report Form

10. CIRAS
Current Process (Visualization)
Investigation
Record Encoding
and Updating
Database
Build-up
Generate,
download or print
various reports
Crime Map
Crime Trends
Statistics
Police Mobilization

11. Key Benefits
Benefit to ITMS Benefit to PNP Office/Unit Benefit to PNP Organization
 Accumulation of experience in
implementing PNP-wide
information system using various
technologies
 Accumulation of skills in the part
of the developers and ITPOs
during performance of their
duties in implementing and
maintaining the system
 Provide as a model or template
for other information systems
development projects to
reference from
 Build-up of reference tables
 Crime Data build-up
 Crime Inquiry
 Various Crime Reports
(stats/data)
 Crime Analysis
 Suspect Analysis
 Victim Analysis
 Crime Clock
 Crime Graph
 Crime Trends
 Police Mobilization/Visibility
 Prevent recurrence of prevalent
crimes
 Provide for a way to gauge
compliance and performance of
personnel and unit
 Data and stats as basis for;
 Decision Making
 Policy Making
 Improve Police Visibility
 Improve performance in
Investigation
 Improve PNP performance due
to decrease in crimes and
incidents because of police
intervention based on crime
data and analysis
 Data Source for NPCS

12. Thank you