The document discusses a poor performance termination letter sent by an Indian insurance company to underperforming sales managers. It summarizes that the company had given sales managers targets for the previous month that many were unable to meet due to economic slowdown. As a result, the company sent a letter informing managers of their underperformance and relieving them of their duties, while also offering them an opportunity to provide additional context.

1. By sujith BR

2. Purpose of the letter
 Inform employees about their under performance.
 It’s a kind of warning.
 A form of pressure in order to achieve the target.

3. CASE
XXX Life Insurance, an Indian Insurance company
has given target to all its Sales Managers, for the month
of September 2008.But due to Economic slowdown,
many of them can’t achieve it. So the company was
forced to inform them about the performance issue.

4. Poor Performance Termination Letter
Dear _____________(employees name)
We have repeatedly asked you to put more effort and passion into your work. We
made the decision to give you repeated chances at performing you duties to the
required standards of the company, but your recent work has not been complete
or accurate and therefore is useless.
With this type of performance,_______________ (Insert Company Here) has
decided to relieve you of your duties as a ________________(Insert Job Title). If
you feel that this decision has been made without the knowledge of all pertinent
information, please feel free to speak with me immediately. Any personal
information that you provide will be reviewed as deemed necessary.
I would like to wish you good luck in your future endeavours.
Sincerely,

5. Letter for Non performers
FORMAL MEMO
Date:
To:
From:
Re: Performance warning (incident and date of incident)
On [Date] an informal memo regarding [Performance Issue] was given to you. [Outline all previous
incidents — what, when, and where.] Since these performance issues continue to have negative effects on
this company, I am reminding you of our employment policy regarding [Performance Issue].
This issue must be taken seriously. We have attempted over the past [Time Frame] to obtain your
assistance with [Identify Problems]. If there are issues outside of work that are causing these performance
problems that you wish to discuss, I again offer my assistance.
I will continue to monitor your performance over the next [Time Frame]. Should no improvement be shown,
additional measures will be taken.
If you wish to discuss this memo and the incident please contact me.
Sign on the line below to acknowledge that you have received and read this memo.
Manager Signature:
Date:
I, [Employee’s Name], hereby acknowledge that I have read and understand the contents of this memo
with regards to my job performance.

6. THANK YOU