This document provides layout instructions for various newspaper sections of The Waterbury Republican-American, including daily procedures, section-specific instructions, and tips for using the layout software. Key details include: - Daily procedures include importing new advertising data, splitting runsheets for zoned editions, placing ads while checking for unplaced ads, exporting data files, and distributing production pages. - Section-specific instructions are provided for things like Amusement, Commentary, Panorama, Weekender, and zoned Friday editions. Page counts and ad placement guidelines are given. - Tips cover tasks in the layout software like applying templates, locking/unlocking pages between editions, and splitting ads between zones while designating "

1. Issue Layout Manual
The Waterbury Republican-American
Written & Designed by Alesia M. LeDuc
Technical Consultant: Robin Burkin
 J u n e 2 0 0 2 

2. Daily Check List
 Amusement – Every day except Tues, Fri & Sun
 Editorial – Op-Ed is 2nd
of 2 pgs Mon & Wed; NO Editorial pg Sun
Editorial pg is 2nd
pg in from back pg
 Comics – Except Sun
 Obits – Pg 4 Every day except… Pg 6 Zone issues; Pg 6 or further back Sun
 Entertainment (TV) – Except Sun
 Accent  Accent Jump  What’s Happening – Every day except Tues, Fri & Sun
 2 Market  1 Business (2 Business pgs if there is an ad) – NO Business pg Sat
NO Business or Market pgs Sun
 Sports – 5 pgs every day except 6 pgs Mon; 5 1/2-6 pgs Sat; 10 pgs Sun
Keep pg A4 open whenever possible
BUSINESS – usually the back of a section; sometimes in the middle of the “A” Section; never in the front
of any section except Sunday Business
Weather is 6 col x 8.5” (ROP) – usually in Classified Can be bumped into ROP if classified needs more space
Be sure to place ALL Classified COLOR ads!!
Filenes – RIGHT hand pg(s) only unless specified otherwise
Town Fair – Back pg of Sports section on Sunday generally Runs B&W if moved inside
Watertown Meat – pg 2B always on Wednesday
Be sure to keep competitors’ ads apart from each other
Accent jump can receive overflow of Amusement ads Place in 2 columns far right
Try to place larger ads on back pg of sections
Calculate Classified Space Estimate
add 387 column inches Mon-Thurs
add 516 column inches Fri, Sat & Sun
Late / Killed / Class Color Ads that won’t have color:
List on space estimate before making copies for distribution
5 Copies: 1 to File, 1 to ARC, 1 to PrePress, 1 to Editorial, 1 to Pressroom
Reports supplied by advertising*…Distribute as follows:
2 Copies of Ad Makeup: 1 to Layout, 1 to PrePress
1 Copy of Business Manifest: back pg only to Layout
1 Copy of Ad Report: for zone pgs to Layout
*Advertising support can run reports and export files to Vaxads
NOTE: Order CTAuto X and Standby ads. Order fill ads.
For sections printed ahead of daily paper: Print 1 copy of Bible for ARC.
2

3. Important ALS info
Drag new data from Vaxads to appropriate data folder.
Open appropriate ALS 2.7.7 template (see space estimate form) to layout a new issue.
Split RUNSHEET – Go to File / Split Runsheet
Select data to split by date.
Window should read: Import Map – WRA Daily Order
Place split ads on runsheet by category: “Apple” “I” to import, then Double Click on each category
as needed.
IMPORTANT!! – The Base edition and Zone editions must be designated “Any Zone Allowed” or the ads will not split
correctly. This is achieved by double-clicking the “puzzle” icon on the zone palette and clicking the “All Off” on the
window that comes up.
IMPORT ADS – Go to File / Import (“Apple” “ I”)
Select data by date. Window should read: Import Map – WRA Daily Order – Import Layer “0”
Click “A” on toolbar to disperse ads.
Once ads have been placed on pgs, check for unplaced ads and Close RUNSHEET!
ZOOM IN z click mouse; ZOOM OUT x click mouse.
To move ads from one page to another – Select ads, hold shift key, then drag or select ads and use “Special Tool” on
toolbar to move without changing layout. Works right pg to right pg, or left pg to left pg only.
Create New Issue – Go to File / New (Issue Setup dialogue box comes up)
Broadsheet: Standard 13”x21.5”, 0 Margins, 6 Col, Gutter .125
Tab: Tabloid 10.8125”x13.125”, 0 Margins, 5 Col, Gutter .125
Create New Template – Go to template folder. Choose template closest to what is needed, rename it, then
change cells as needed.
To Apply Template – Go to Tools / Templates / Apply
REMEMBER!! – Click right side first, then left side! Apply Template to each edition, even if there will not be 3 editions
on zoned edition!!
To Change Name of Edition – Double-click on “Edition” in Edition palette.
To Export DAT file – Go to File / Export / Tab Delimited / Export Maps, Click LFs box
3

4. Monday
TUESDAY WOMAN/AMUS
TUESDAY PAPER
COUNTRY LIFE / WNEWS
SUNDAY ACCENT
Delete old data.
Drag Tuesday data from Vaxads into data folder.
Open Woman/Amus
2 pg template
Split Tuesday RUNSHEET Import the Amus ads and place them. Manually place late ads if any. Check
for unplaced ads. Close RUNSHEET!
Print 2 copies of the production page(s). Give 1 copy each to PrePress and Editorial.
Export .DAT file named “dateWMAMUS.dat” to 00ALS in NEWS folder.
Tuesday Edition
32 pgs 10/6/10 generally; sometimes 36 pgs 12/6/12
The Classified department will provide the classified size (PRO 1 report) at about 10:30 am. Your estimate
will be close except for weekends.
NO Amusement pg. 5 Sports pgs. 2 pgs Accent for 32 pg paper OK.
Place ads. Watch out for “Spotlight” ads. They may come in as “unclass” ads.
Be sure to Place ALL Classified COLOR ads!!
Check for unplaced ads. Close RUNSHEET!
Print 2 copies of the production pgs. Give 1 copy each to PrePress and Editorial.
Print 5 copies of the bible. Give 1 copy each to File, ARC, PrePress, Editorial, and the Pressroom.
Export .DAT file named “dateMS.dat” to 00ALS in NEWS folder.
WNews… Thursday
Delete old data.
Drag WNEWS data from Vaxads into Thursday data folder.
16 tab pgs generally; occasionally 20 pgs. Check with Editorial to for approximate size.
Place full-page ads or color ads on back pg. Place Classified Line & Display ads on pgs 14,15 & 16.
Print 2 copies of the production pgs. Give 1 copy each to PrePress and Editorial.
Print 1 copy of the bible. Give to PrePress.
Export .DAT file named “dateWNEWS.dat” to 00ALS in NEWS folder.
4

5. Sunday Accent… G Section Sunday
Delete old data.
Drag Accent data from Vaxads into Sunday data folder.
6 pgs generally. Editorial may request more for weddings.
1st
& 3rd
Sundays of the month: Place Wedding Directory on pg 4.
Ads for halls and beauty go on pg 4; Pet ads go on pg 6 or back pg if section is larger than 6 pgs; Any other
ads go on pg 2 generally
Print 2 copies of the production pgs. Give 1 copy each to PrePress and Editorial.
Print 1 copy of the bible. Give to PrePress.
Export .DAT file named “dateACCENT.dat” to 00ALS in NEWS folder.
5

6. Tuesday
WEDNESDAY – “ZONED PAPER”
Wednesday Edition
Delete old data.
Drag Wednesday data from Vaxads into data folder.
36 pgs 10/8/10/8 generally
The Classified department will provide the classified size (PRO 1 report) around 10:30 am. Your estimate will
be close except for weekends.
2 Editorial pgs; 2nd
pg is Op-Ed. Place ad on Op-Ed only with approval of Editorial.
5 Sports pgs.
Space Estimate – Calculate the total number of “ZONE” column inches using the Ad Report.
Litchfield – LITCH, LITDN, LITVAL, WATLIT
Valley – LITVAL, VALLEY, WATVAL
Greater Waterbury – GWTBY, WATVAL, WATLIT
Note: For ads running in 2 zones…the column inches will be included in each zone.
To Calculate RETAIL Column Inches – Subtract the “total number of ZONE column inches” from the Retail
total on the Business manifest. Write this figure in the retail space on the space estimate form. Above this
figure write in the “total column inches” of the largest zone. (Litchfield 99.9% of the time!)
DO NOT INCLUDE headers for house space reservations or house space reservations.
Check for SPECIAL SECTIONS.
Check the UNCLASS & SSB1 ads. They may or may not be included individually in layout.
Check to see that “ALL ZONE” ads are labeled ‘All Zones’ on runsheet.
Layout Tips
The Valley & Greater Waterbury sections may be combined.
Watertown Meat must be on B2 in all 4 zones.
Editorial – 2 pgs
C Section – Sports (5 pgs); Class 90% of the time
D Section – Accent 1st
3 pgs: What’s Happening; Jump pg
Last 3 pgs: Business - back pg, Market 2 inside back pgs; Entertainment, Comics sometimes…
If a new template must be created, be sure to apply it to ALL editions including base edition.
Split Wednesday RUNSHEET
BASE Edition: Zone & Local pgs should be locked (Lock / Lock Manager) while working on base edition.
Place all ads but Zone & Local. If there are any OP-ED ads (bright yellow) call Editorial.
Try to place local ads on pg B2. Print a copy of this page to make duplication of the layout on the Valley & Greater
Waterbury editions easier.
LITCHFIELD Edition: Place Local ads & LITCH, LITDN, LITVAL, WATLIT ads. Make space for LITDIN header.
VALLEY Edition: Place Local ads & LITVAL, VALLEY, WATVAL ads.
GREATER WATERBURY: Place Local ads & GWTBY, WATVAL, WATLIT ads. Lock B4. Name it Community pg.
If B section is larger than 8 pgs another pg can be used.
Be sure to Place ALL Classified COLOR ads. Place manually using “CLASS ADs.” Be sure to include the
ATEX number in the “ad number” field on the runsheet.
Accent jump may receive “overrun of” or “all” the Amus ads if there is no amusement pg.
Check for unplaced ads and Close RUNSHEET!
6

7. Wednesday Edition continued…
Print 2 copies of the Litchfield production pgs (entire edition), and 2 copies (of the Local / Zone sections only) of
the Valley & Grtr Wtby production pgs. Give 1 each to PrePress and to Editorial.
Print 4 copies of the bible for the Base Edition. Give 1 copy each to File, PrePress, Editorial, and the
Pressroom.
Print 1 copy of the bible for each of the 3 editions (Litch, Valley, Grtr Wtby). Give to ARC.
Export .DAT files named “dateLZ.dat (Litchfield),” “dateVZ.dat” (Valley), “dateWP.dat”
(Watertown/Pomperaug), “dateGWZ.dat” (Greater Waterbury) to 00ALS in NEWS folder.
If the Valley & Waterbury editions are combined, send 1 LZ.dat file for Litchfield and 3.dat files (VZ, WP, GWZ) for Valley/Waterbury.
7

8. Wednesday
COMMENTARY / LCC / OPED
PANORAMA
THURSDAY
Commentary / LCC / Oped… A2 Section Sunday
Delete old data.
Drag LLC data from Vaxads into Sunday data folder.
6 broadsheet pgs unless editorial says otherwise
Place ads on pg 4; or pg 3.
Print 2 copies of the production pgs. Give 1 copy each to PrePress and Editorial.
Print 1 copy of the bible. Give to PrePress.
Export .DAT file named “dateCOMTRY.dat” to OOALS in NEWS folder.
Panorama… H Section Sunday
Delete old data.
Drag PAN & AMUS data from Vaxads into Sunday data folder.
8 broadsheet pgs generally
Import Pan & Amus ads. Place as follows: Back page: 1x 21.5” fill strip, NO ads; Travel on page 7;
Theatres / Things to Do on pg 6; Theatres runover from pg 6 may be placed on pg 5.
Print 2 copies of the production pgs. Give 1 copy each to PrePress and Editorial.
Print 1 copy of the bible. Give to PrePress.
Export .DAT file named “datePAN.dat” to OOALS in NEWS folder.
Thursday Edition
Delete old data.
Drag Thursday data from Vaxads into data folder.
36 pgs 10/8/10/8 or 12/6/12/6 generally; sometimes 32 10/6/10/6 or 40 10/10/10/10
The Classified department will provide the classified size (PRO 1 report) around 10:30 am. Your estimate will
be close except for weekends.
5 Sports pgs.
Place ads.
Be sure to Place ALL Classified COLOR ads!!
Check for unplaced ads and Close RUNSHEET!
Print 2 copies of the production pgs. Give 1 copy each to PrePress and Editorial.
Print 5 copies of the bible. Give 1 copy each to File, ARC, PrePress, Editorial, and the Pressroom.
Export .DAT file named “dateMS.dat” to 00ALS in NEWS folder.
8

9. Thursday
WEEKENDER
FRIDAY – “ZONED PAPER”
RE HOME
CT BUSINESS
TV PREVIEW
Weekender… D Section Friday
Delete old data.
Drag AMUS & DINE data from Vaxads into Friday data folder.
20 tab pgs generally; 24 pgs every other week (Dining Ads - pgs 9,10,11; Antique Ads - pgs 12,13; Bar &
Singles Ads - pgs 15,16; Amus, Movie & Things to Do Ads - pgs 18,19,20,21; Personal pgs 22,23)
Place ads. One or both personal pgs may be killed if more ad space is needed.
Place Theatres & Things to Do in first half of section, Bars & Singles ads together, Movies on the 2 pgs just
inside the back pg, and large ads on the back pg.
Check for unplaced ads. Close RUNSHEET
Print 2 copies of the production pgs. Give 1 each to PrePress and Editorial.
Export .DAT file named “dateWKENDR.dat” to 00ALS in NEWS folder.
Friday Edition
Delete old data.
Drag Friday data from Vaxads into data folder.
48 pgs 14/10/14 generally; sometimes 44 pgs 12/10/12 or 52 pgs 16/10/16
Second section must be equivalent to the number of pgs in the “Weekender.” (10 if Weekender is 20 pgs.)
The Classified department will provide the classified size (PRO 1 report) around 10:30 am. Your estimate will
be close except for weekends.
NO Amusement pg. 5 Sports pgs; 1 Accent pg; 1 What’s Happening pg
Space Estimate – Calculate the total number of “ZONE” column inches using the Ad Report.
Litchfield – LITCH, LITDN, LITVAL, WATLIT
Valley – LITVAL, VALLEY, WATVAL
Greater Waterbury – GWTBY, WATVAL, WATLIT
Note: For ads running in 2 zones…the column inches will be included in each zone.
To Calculate RETAIL Column Inches – Subtract the “total number of ZONE column inches” from the Retail
total on the Business manifest. Write this figure in the retail space on the space estimate form. Above this
figure write in the “total column inches” of the largest zone. (Litchfield 99.9% of the time!)
DO NOT INCLUDE headers for house space reservations or house space reservations.
Check for SPECIAL SECTIONS.
Check the UNCLASS & SSB1 ads. They may or may not be included individually in layout.
Check to see that “ALL ZONE” ads are labeled ‘All Zones’ on runsheet.
Layout Tips
The Valley & Greater Waterbury sections may be combined.
C Section – Sports (5 pgs), Class 90% of the time
D Section – Weekender
If a new template must be created, be sure to apply it to ALL editions including base edition.
9

10. Friday Edition continued…
Split Friday RUNSHEET
DO NOT PLACE Amus or Dine ads!
BASE Edition: Zone & Local pgs should be locked (Lock / Lock Manager) while working on base edition.
Place all ads but Zone & Local. If there are any OP-ED ads (bright yellow) call Editorial.
Try to place local ads on pg B2. Print a copy of this page to make duplication of the layout on the Valley & Greater
Waterbury editions easier.
LITCHFIELD Edition: Place Local ads & LITCH, LITDN, LITVAL, WATLIT ads. Make space for LITDIN header.
VALLEY Edition: Place Local ads & LITVAL, VALLEY, WATVAL ads.
GREATER WATERBURY: Place Local ads & GWTBY, WATVAL, WATLIT ads. Lock B4. Name it Community pg.
If B section is larger than 8 pgs another pg can be used.
Be sure to Place ALL Classified COLOR ads. Place manually using “CLASS ADs.” Be sure to include the
ATEX number in the “ad number” field on the runsheet.
Check for unplaced ads and Close RUNSHEET!
Print 2 copies of the Litchfield production pgs (entire edition), and 2 copies (of the Local / Zone sections only) of
the Valley & Grtr Wtby production pgs. Give 1 each to PrePress and to Editorial.
Print 4 copies of the bible for the Base Edition. Give 1 copy each to File, PrePress, Editorial, and the
Pressroom.
Print 1 copy of the bible for each of the 3 editions (Litch, Valley, Grtr Wtby). Give to ARC.
Export .DAT files named “dateLZ.dat (Litchfield),” “dateVZ.dat” (Valley), “dateWP.dat”
(Watertown/Pomperaug), “dateGWZ.dat” (Greater Waterbury) to 00ALS in NEWS folder.
If the Valley & Waterbury editions are combined, send 1 LZ.dat file for Litchfield and 3.dat files (VZ, WP, GWZ) for Valley/Waterbury.
RE Home… F Section Sunday
Delete old data.
Drag REHOME data from Vaxads into Sunday data folder.
8 tab pgs of 24 Place ROP ads on 1st
8 pgs only, pgs 3,6 & 8.
Print 2 copies of the production pgs. Give 1 each to PrePress and Editorial.
Print 1 copy of the bible. Give to PrePress.
Export .DAT file named “dateREHOME.dat” to 00ALS in NEWS folder.
CT Business… D Section Monday
Delete old data.
Drag CTBUS data from Vaxads into Monday data folder.
12 tab pgs Place ads on pgs 2,5,9,10 &12.
Use house color ad (CTAuto X) on back pg unless there is a more suitable FP color ad.
Print 2 copies of the production pgs. Give 1 each to PrePress and Editorial.
Print 1 copy of the bible. Give to PrePress.
Export .DAT file named “dateCTBUS.dat” to 00ALS in NEWS folder.
10

11. TV Preview…Sunday
NO computer layout!! TV layout sheets are in file cabinet.
“Dummy in” ads.
NO ads on “grid” pgs. (TV listings)
Place ads on “Spotlight” and text pgs only. (If coupon edition place 2 coupons per pg.)
Make 3 copies of the layout. Give 1 each to File, PrePress and Editorial.
11

12. Friday
TUESDAY WOMAN
SATURDAY
SUNDAY BUSINESS
SUNDAY
MONDAY
Tuesday Woman… D Section Tuesday
Delete old data.
Drag WOMAN data from Vaxads into data folder.
12 tab pgs
Lock Amusement pg. Amusement ads are placed Monday on Woman/Amuse.
Place ads on pgs 2,4,6,8 & 12.
Check for unplaced ads and Close RUNSHEET!
Print 2 copies of the production pgs. Give 1 each to PrePress and Editorial.
Print 1 copy of the bible. Give to PrePress.
Export .DAT file named “dateWOMAN.dat” to 00ALS in NEWS folder.
Saturday Edition
Delete old data.
Drag Saturday data from Vaxads into data folder.
44 pgs 10/12/10/12 generally; sometimes 48 pgs 10/14/10/14
The Classified department will provide the classified size (PRO 1 report) around 10:30. Your estimate will be
close except for weekends.
Check with sales executive to see if Linda’s Sleepshop is running a standby ad.
NO Business pg. 5 Sports pgs - occasionally 6 pgs.
The religious directory has a right and left pg ordered. Place them accordingly.
The 3rd
& 4th
sections are both C Sections!
The 1st
& 2nd
Wheels pgs are half news & half ads. Remember there are “2 classified section heads” – The 1st
2 of the last 4 pgs of the 1st
C section which is usually 10 pgs, and the 1st
2 pgs of the 2nd
C section. Try to put a
half page ad on each of these pgs, but if you need them for color, put small color ads on them instead.
The 2nd pg of Wheels 2 can be used for classified ads if you need the space. Indicate this clearly on the
“dummies” before you distribute them. Otherwise this pg will be part news/part ads.
Place ads.
Be sure to Place ALL Classified COLOR ads.
Check for unplaced ads and Close RUNSHEET!
Print 2 copies of the production pgs. Give 1 copy each to PrePress and Editorial.
Print 5 copies of the bible. Give 1 copy each to File, ARC, PrePress, Editorial, and the Pressroom.
Export.DAT file named “dateMS.dat” to 00ALS in NEWS folder.
12

13. Sunday Business… D Section Sunday
Delete old data.
Drag Sunday data from Vaxads into data folder.
6 broadsheet pgs
Place ads on pg 2. Market pgs will be 3,4,5. Place stock island ad if there is one.
Print 2 copies of the production pgs. Give 1 copy each to PrePress and Editorial.
Print 1 copy of the bible. Give to PrePress.
Export .DAT file named “dateSUNBUS.dat” to 00ALS in NEWS folder.
Sunday Edition
Delete old data.
Drag Sunday data from Vaxads into data folder.
40 pgs 10/10/10/10 generally; sometimes 44 pgs 12/10/12/10
The Classified department will provide the classified size (PRO 1 report “Daily” and PRO 5 report “RE Home”)
around 10:30 am. Your estimate will be close except for weekends.
NO Amusement pg. No Comics pg. NO Entertainment pg. NO Accent pgs. NO Business or Market pgs.
To figure classified lineage estimate: Subtract the total inches including header (RE Homes) from the total
inches including header (Daily). Divide the result by 21.5 to get # of columns. Divide by 9 to get estimated
# of pgs. When figuring classified space, plan for 2 pgs more than the classified estimate indicates to
allow for runover.
Split Sunday RUNSHEET
DO NOT PLACE Amus, Dine, Panorama, Bus, Accent or RE Home ads!
A Section
B Section – Must have a Connecticut pg. Plan for 1 full pg Personal ad which can be removed if classified
runs over. Try to leave B2 open as a jump pg.
C Section – Sports Section – Plan for 10 sports pgs – Town Fair Tire always gets last pg. In a pinch some
color classified ads can be moved to the back of other sections. Check with Advertising Director before you do this.
E Section – Classified Section
Sections Previously Completed:
A2 (Commentary/LLC/Oped), D (Sunday Business), F (RE Home), G (Accent), H (Panorama)
Place ads.
Be sure to Place ALL Classified COLOR ads!!
Check for unplaced ads and Close RUNSHEET!
Print 2 copies of the production pgs. Give 1 copy each to PrePress and Editorial.
Print 5 copies of the bible. Give 1 copy each to File, ARC, PrePress, Editorial, and the Pressroom.
Export .DAT file named “dateMS.dat” to 00ALS in NEWS folder.
Weekend XTRA
Manually insert ads listed on “Ad Makeup” report.
Print 2 copies of the production pgs. Give 1 copy each to PrePress and Editorial.
Export .DAT file named “dateXTRA.dat” to 00ALS in NEWS folder.
13

14. Monday Edition
Delete old data.
Drag Monday data from Vaxads into data folder.
32 pgs 12/6/12
Second section must be equivalent to the number of pgs in the “CT Business.” (6 if CT Business is 12 pgs.)
The Classified department will provide the classified size (PRO 1 report) around 10:30. Your estimate will be
close except for weekends.
6 Sports pgs. 2 Editorial pgs; 2nd
pg is Op-Ed pg. Place a 3x10.5” ad on Op-Ed pg.
Place ads.
Look out for big ads!!
DO NOT PLACE CT Business ads!
Use standby or house ads for filler.
Be sure to Place ALL Classified COLOR ads!!
Check for unplaced ads. Close RUNSHEET.
Print 2 copies of the production pgs. Give 1 copy each to PrePress and Editorial.
Print 5 copies of the bible. Give 1 copy each to File, ARC, PrePress, Editorial, and the Pressroom.
Export.DAT file named “dateMS.dat” to 00ALS in NEWS folder.
A l e s i a M . L e D u c  J u n e 2 0 0 2
14

15. ADVERTISEMENT TYPE CODES
N/A ROP NATIONAL CLASSIFIED
CCLIN ARTS ND CDIS
CDLIN ASSOC NNC CDNAT
CLIN CHAR NREM
CNLIN PSA
CPP RD
CPRPP REMNT
CTAUX TOMA
CWEPT
FBO
HOUS9
HOUSE
LEG
LEGCD
NFRPP
NPP
NPRPP
OBIT
RDLIN
RFRPP
RPRPP
RWEPT
SAU
TMC
15