The document provides a comprehensive guide on the onboarding process for new employees, emphasizing its importance in helping them integrate and become effective members of the organization. It outlines the steps involved in onboarding, including sending an offer letter, planning the schedule, introducing the new hire to the team, and concluding the process effectively. The guide highlights the benefits of a well-structured onboarding process, such as reduced attrition rates, enhanced employee performance, and better integration into the company culture.

1. Onboarding Process
A comprehensive Guide By HRhelpboard

2. Table of Content
 Onboarding Process Meaning
 Onboarding Process definition by Eminent Authors
 Onboarding Process for a New Employee
 Onboarding Process in HR
 Onboarding process steps for new employee onboarding
 Importance and Benefits of the Employee Onboarding Process
 Onboarding Checklist
 Onboarding Checklist Template

3. Onboarding Process Meaning
The onboarding process, according to the APA Handbook Of Industrial And
Organizational Psychology, assists employees in gaining "the necessary knowledge,
skills, and behaviours to become effective organisational members and insiders." It
provides them with the tools they need to function and, more importantly, feel like
full-fledged members of your company.
Onboarding is the process of new recruits swiftly attaining their full productivity via
learning, networking, assigning resources, creating goals, and planning (Bauer, T.
N., & Erdogan B, 2011).

4. Onboarding Process definition by
Eminent Authors
According to the APA Handbook of Industrial and Organizational
Psychology, onboarding process assists employees in gaining "the necessary knowledge,
skills, and behaviors to become effective organizational members and insiders." It
provides them with the tools they need to function and, more importantly, feel like full-
fledged members of your company.
“APA Handbook of IOP”

5. Continue…..
Onboarding is the process of "acquiring, accommodating, integrating, and accelerating
new team members, whether they come from outside or inside the organization,"
according to Stimpson (2009)." It refers to the administrative labour that goes into
preparing a person for a new job or role.
“Stimpson”

6. Onboarding Process for a New Employee
For a new employee or a new hire who is looking forward to dedicating his/her time and
efforts to the company, the onboarding process is the first interaction that she/he cannot
afford to miss. A new person who is entering the organisation with hopes to stay in it for a
long term, has many questions in mind.
If these questions are answered during the period of the onboarding process, then you can
believe the onboarding process to be successful, but if the process fails to cater to the
questions, whether said or unsaid, the organization attrition rate is going to rise. Thus, in
today’s era, where everybody is judging everyone, the right onboarding process will put
your branding as positive in front of your employee.

7. Onboarding Process in HR
New employees, supervisors, and HR work together to create successful complete
onboarding procedures. The goal of this cooperation is to lay the foundation for a long-
term fruitful working relationship between the employee and the organisation.
During the onboarding process, the HR department of the organisation is responsible for
filling up and collecting employee documentation (such as forms and benefits), examining
work hours, the organization's history and background, and the organisational structure,
and touring the facility.

8. Onboarding Process Steps for new Employee
Onboarding
1. Email the Offer Letter
2. Roll out the Onboarding schedule
3. The Big Day
4. Organising the First Week of the Employee
5. Training Period
6. Closure

9. 1. Email the Offer Letter
Following the recruitment phase, the employee onboarding procedure begins. An HR
manager sends a pleasant welcome email with a few important papers, such as the links to
fill out digital onboarding forms, offer letters, and policy documents, after a candidate has
been chosen.
Employees are more familiar with the organization's culture and know what to expect if the
approach is transparent.

10. 2. Roll out the Onboarding Schedule
Once the offer is accepted by the new employee, now it's the turn of the HR department to plan
the Onboarding process and make a draft of it. The broad pointers of the schedule should be
prepared for the new employees, so that they get mentally prepared for what is really needed
from them.
A blank face will not look good at the office, right? While the onboarding schedule is being
planned to leave the employee alone. Just though a person accepted the offer doesn't mean
they'll show up on the agreed-upon start date.

11. 3. The Big Day
The big day is not only for the employee that is joining the company, but it is also a big day for
the organisation to get a new member in the big family. Most new recruits experience a range
of emotions on their first day. At the same time, they are worried, joyful, enthusiastic, and
nervous.
As a result, the major job of HR managers is to make new hires feel welcome and at ease.
Instilling a sense of belonging in new recruits will increase their commitment and help them
focus on their task.

12. 4. Organising the First Week of the Employee
So, in the first week, your new employee should have been introduced to their coworkers and job
position by now. Set specific goals and objectives for the new employees to reach their aims for the
following month once they have begun to adjust to your workplace culture and principles:-
● Consider a three-month performance assignment for them to complete.
● To provide comments on their initial tasks, use the constructive feedback process.
● To eliminate any toxic bothering, keep an eye on them and their behaviour with other team
members, as well as vice versa.
● Mentor them and utilise your leadership skills to assess their potential so that they may perform to
their full potential.

13. 5. Training Period
Orientation seminars provide a new recruit with an overview of the company's
culture as well as an understanding of the company's aims. This phase provides
new employees with knowledge of the firm's teams, team processes, and
corporate policies.
Setting role-based objectives and goals for the next 30/60/90 days is a great
approach to show new hires what they need to concentrate on.

14. 6. Closure
Closing of the onboarding process is really important because the
employee needs to know that now he/she has become a part of the family,
and likewise he/she has to own the responsibility of the work allotted.
Generally, it is suggested that onboarding should be given 20-30 days.
Some companies may end it early, within 15 days itself. But the longer
time you spend on employees, the more fruitful results they yield.

15. Importance and Benefits of the Employee
Onboarding Process
1. Decrease Employee Attrition rate
2. Boost Employee Performance
3. You Get the Competitive Edge
4. Blend employee in the Organisational Culture
5. Helps in Rich Talent Acquisition Process

16. Onboarding Checklist
The onboarding process may seem easy to you, but it is not as easy. So when you are
planning to have a successful onboarding process, you need a checklist in hand that
makes the process easy.
Seeing Human nature, we tend to forget things, especially when we have a huge
responsibility in our hands. So the onboarding checklist makes the task of
remembering things to complete easy for you.

17. Onboarding Checklist Template
Template 1

18. Onboarding Checklist Template
Template 2

19. Thankyou