Microsoft Project 2003 is a project management software that can help track project details, visualize project plans, schedule tasks and resources, and communicate with project stakeholders. It has different editions for individual, team and enterprise use. The document provides step-by-step instructions on how to create a sample project plan in Project 2003, including setting start dates, defining work times, entering tasks and durations, adding milestones, linking task dependencies, and scheduling tasks. The completed project plan shows the tasks organized and linked in a Gantt chart view.

1. Microsoft Project 2003
By:
Percy K. Parakh
Academic Computing

2. Agenda
• Managing your Projects with Project 2003
• Understand what a good project management tool
can help you do
• Different versions of Project 2003
• Starting Project 2003
• Identify the major parts of the Project Window
• Use views to work with project plan details in
different ways

3. (contd.)
• Use reports to print project plan details
• Create a project plan and enter a project start date.
• Set the working and non-working times for a project
• Enter tasks in a Project
• Creating durations for Tasks
• Create Milestones in a Project
• Creating Task Dependancies
• Creating a Gantt Chart

4. What is Project Management?
• Project management is a broadly practiced art and
science
• Project management is a toolbox of skills and
tools that help you predict and control the
outcomes of endeavors your organization
undertakes

5. What is a Project?
• Projects are distinct from ongoing operations
• Projects are temporary endeavors undertaken to
create some sort of unique deliverable or end
result

6. Project Management System
A Project Management System should be able
to answer questions such as:
• What tasks must be done to produce the
deliverable of the project ?
• Who will complete these tasks?
• What’s the best way to communicate project
details to people who have an interest in the
project?

7. (contd.)
• When should each task be performed?
• How much will it cost?
• What if some tasks are not completed as
scheduled?

8. Failure/Success
• Good project management does not guarantee the
success of every project, but poor project
management usually guarantees failure !

9. Managing Your Projects with Project
Microsoft Project 2003 can and should help you
to accomplish the following:
• Track all the info. you gather about work, duration,
costs, and resource requirements for your project
• Visualize and present your project plan in
standard, well-defined formats.
• Schedule tasks and resources consistently and
effectively

10. (contd.)
• Exchange project info. with other Microsoft Office
applications (ex. Visio)
• Communicate with resources and other
stakeholders while you, the project manager,
retains ultimate control of the project
• Manage projects using a program with the same
look and feel as other Microsoft applications.

11. Project 2003 family
Microsoft Office
Project 2003
Project 2003 Project 2003 Project 2003 Project 2003
Standard Edition Professional Edition Server Web Access

12. (contd.)
• Project 2003 Standard – is designed for the single
project manager and does not interact with Project
Server
• Project 2003 Professional – can be used with
Project Server – additional project team planning
and communications features
• Project 2003 Server – an intranet based solution
that enables enterprise-level project collaboration
• Project 2003 Web Access – Internet Explorer
based interface for Project Server

13. Project management
tasks
Monitoring and
Planning tasks
tracking tasks
Build the plan Set a baseline
Set a project start date Enter actuals
Enter task names & duration Track variance
Link tasks Adjust schedule
Fine tune the plan Communicate with team

14. Starting Project Standard
• Click on the Start Button
• Point to All Programs, Microsoft Office
• Click on Microsoft Office Project 2003
• Project 2003 Standard is launched

15. Click on Start,
Microsoft
Office, Project
2003

16. Title
Bar
Standard
Toolbar
Formatting
Toolbar
Task
Pane
Project Plan
Window
1) Click on Gantt Chart
Create New View
Project

17. 2) Click, 3) Click,
On my New
computer Business

18. Project Guide
Toolbar
Project
Guide Gantt
pane Chart
View

19. Table
Show/Hide
Project Guide
Chart portion
of the view
Active View
Name

20. From the View
Menu, click on
Resource Sheet
This is the
Resource
Sheet View
The Resource Sheet View displays details about
Resources used in the Project

21. Click on
View, Task
Usage
This is the
Task Usage
View

22. Timescale
2) Click on Go
to selected
Task
1) Click on
Define
business
vision

23. 1) Click on
View, Reports
2) Click on
Custom

24. 1) Select Tasks
2) Click on
Preview

25. This is the
Task Report

26. Create a New Project Plan
• On the File menu, click on New
• Under New, click on Blank Project
• Project 2003 create a New Project, and the New
Project task pane is replaced by the Tasks panes
of the Project Guide

27. 1)Click on
File, New
2) Click, Blank
Project

28. 1) A New
project is
created
2) The New project
task pane is
replaced by the
Project Guide
3) Click on Set a
date to schedule
from

29. 1) Click here for
Calendar
2) You may have
to click here to
go to the next
month
3) Select a
start date, Ex.
Oct 3, to Start

30. Click on
Done

31. 1) Click
on Save
2) Name the Project
Wingtip Toys
Commercial 1

32. Click on Define
general working
times

33. Blue-indicates
times at which you Yellow-indicates times
can schedule a task when you cannot
schedule a task
1) Click on save
and go to step 2

34. Click on Save
and go to Step 3

35. Click here to set
Holidays and
days off

36. 2) Click, Non
working Time
1) Click on
31

37. Save and go
to Step 5

38. Click on Save and
Finish

39. Creating a Task List
• Click on File, Open Wingtip Toys Commercial 1
• Click on File, Save As Wingtip Toys Commercial 2
• Enter all the Tasks, in the Task Name column

40. Click on List
tasks in the
project

41. Notice that Project
assigns an estimated
duration of one day to
each task
1) Click here and
enter Task Name
Pre-Production
2) Click on here
and enter the next
Task, and so on
? Denotes an estimated duration

42. 2) Notice the
duration here
1) Click here
and type 5d,
enter

43. Type in 3d,
enter and so
on

44. Enter the rest of
the durations for
all the tasks

45. Entering a Milestone
• Click on task 6, Production
• On the Insert menu, click New Task
• Type in Pre-Production complete! for the new
task name
• Assign it a duration of 0d
• A task with a 0d duration is a milestone

46. 0d milestone
duration

47. Click on Organize
tasks into phases

48. Summary Task
Bar in the
Gantt Chart
1) Select tasks
2-6
2) Click on
indent

50. Click on
Schedule tasks

51. 1) Select
Tasks 2 and 3
2) Click on Finish
to start

52. 1) Select
Tasks 3,4,5,6
2) Click on
finish to start

54. 1) Click on here,
press CTRL
2) Click here
3) Click here

55. Here’s the Completed Project !!!