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Managers conference arrangements
- 1. 1 London Excel –Two Day Conference In regards to the conference you will be attending at the ExCeL Centre, London, I have produced this report in order to choose the most suitable travel arrangements and accommodation. The report will give you a breakdown of all costs and arrangements made; Preferred Travel arrangements Petrol costs Train times and prices Coach times and prices Hotel prices London Underground ticket price Food allowance My summary will give final details for all arrangement that have been made. As a first task I conducted a survey with my colleagues to find out what the more popular method of transport would be. This survey has shown that the staff would prefer to travel by train.
- 2. 2 Graph of theoriginal survey conducted The next task that I completed was to search for suitable accommodation close to the conference centre. I have based my research on 2 night’s accommodation. Accommodation I have researched the three closest hotels to the Centre and their prices. Hotel 1: Travel Lodge £136 3 3 1 2 0 1 0 1 2 3 4 5 6 Train Bus Car Peoplesurvied Transport method Transport survey results Male Preference Female Preference ExCeLConference Centre
- 3. 3 Hotel 2: PremierInn £167 Hotel 3: Ibis £148 ExCeLConference Centre ExCeLConference Centre
- 4. 4 Transport This map showsthe route from Swansea to the Excel Centre in London. Car Mileage to London is 195 miles one way; this is 390 miles in total for the return journey. Travel time is 3 hours and 28 minutes one way. I have calculated the cost of petrol for two different cars; the first is a Ford Mondeo. The petrol consumption for this car is – 67.3mpg (http://www.autoexpress.co.uk/ford/mondeo) The second is a Peugeot 407 Saloon 1 (http://www.nextgreencar.com) The petrol consumption for this car is – 53mpg
- 5. 5 I will usethe mean average price to calculate the petrol expense for the journey. Average Fuel Price – Taken from 10 local Swansea garages Petrol Garage Price Asda Llansamlet 122.7p Tesco Llansamlet 122.7p Tesco Fforestfach 122.7p Texaco Morriston 126.9p Sainsbury 121.8p Morrisons 125.9p Shell 131.9p Texaco Llansamlet 128.9p Esso Fforestfach 133.9p Pentregethin Road 128.9p Hand calculations for mean and mode average. Mean Average – 126.63p Mode Average – 122.7p
- 6. 6 Train & Coach Costsand travel time including return. Peugeot and Mondeo costs calculated using mean average. Bus Train Peugeot Mondeo Time 10 Hrs 6Hrs 7Hrs 7Hrs Cost £44 £90 £43 £34 http://tickets.firstgreatwestern.co.uk/gw/en/JourneyPlanning/MixingDeck http://uk.megabus.com/ London Underground Tickets – Cost - £8.90 per day, £17.80 for two days.
- 7. 7 Hand calculations forthe cost of each travel method.
- 8. 8 Summary Transport Bus TrainPeugeot Mondeo Cost £44 £90 £43 £34 Hotel Ibis Premier Inn Travel Lodge Cost £148 £167 £136 After gathering all of the above information, I have come to the following conclusions; The cheapest hotel is the Travelodge (Hotel 1) which is conveniently placed near the ExCel. The cheapest mode of transport would be by car; however, as this does not include parking and congestion charges, by bus has been deemed the more cost efficient. The London underground will cost £8.90 per day (£17.80 – 2 days). The bus stop is around the corner from Victoria station, which can be used as an access point to the underground. You can then travel easily to your destination. Food allowance will be £200. This is based on the company’s policy of £100 per day. Therefore the total for the conference will be £397.80. Hotel Transport Underground Food allowance Total Costs £136.00 £44.00 £17.80 £200.00 £397.80 Below is a breakdown of the percentage costs. 50% 11% 34% 5% Cost of travelling to and staying in London Food Bus Hotel Underground
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