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Volume 25, Number 1 / wiNter 2011   A HIMSS Publication




FOCUS        Health Information Exchange:
             Case Studies in Interoperability
             and Integration
   PLUS:     n   Clinical Summaries and Meaningful Use
             n   Implementing Front-End Speech Recognition
                 at an Academic Medical Center
Volume 25, Number 1 / wiNter 2011                                                  A HIMSS Publication




Commentary                                                                                         40 States Adopt a Patient-Centric View for Greater
                                                                                                      Interoperability and Information Sharing: New Mexico
 5 Editor’s Report: Building a Statewide Network—                                                     Prepares an HIE for Statewide Connectivity and Beyond
   One HIE at a Time                                                                                   Dave Perry; Chad Cosper; and Penny Schlyer
    Richard D. Lang, EdD                                                                               In 2004, Lovelace Clinic Foundation (now DBA LCF Research) created the New Mexico
                                                                                                       Health Information Collaborative (NMHIC). NMHIC’s goal was to establish a framework for
 9 The HIT Futurist: Beyond HITECH—                                                                    health information exchange (HIE) that could be extended to the rest of the state.
   Can We Afford to Be Paperless?                                                                      Since then, NMHIC has assembled a diverse group of stakeholders—technology partners,
    Jeffrey C. Bauer, PhD                                                                              healthcare organizations and state agencies—to develop a governance model that will
                                                                                                       allow all healthcare communities to engage in HIE.
11 Technology: The Socially Responsible HIE—
   Finding the Optimal Mix of Service and Sustainability                                           44 HIE Provider Verification:
    Rick Krohn, MA, MAS                                                                               The Privacy and Security Elephant in the Room
                                                                                                       Michael L. Nelson, DPM
14 Nursing Informatics: Trends in the Delivery of Nursing                                              The Federal Health Information Technology Strategy for Privacy and Security requires
   Care—What Impact Will Technology Have?                                                              that HIEs improve privacy and security protections for health information and prevent
    Judy Murphy, RN, FACMI, FHIMSS                                                                     unauthorized or inappropriate access. An “identity ecosystem” places such a burden
                                                                                                       on each stakeholder within an HIE as part of a “fabric of trust.” However, hospitals
16 Funding: Beyond Meaningful Use—                                                                     and health plans only check a provider’s credentials every two to three years, and
   Securing Funding for Your Health IT Project                                                         unfamiliar providers may request HIE access remotely. Trust is only reliable across small
    Edna Boone                                                                                         communities. As HIEs expand and interconnect across regions and states, the fabric of
                                                                                                       trust is stretched to the point of tearing. To avoid inappropriate access to PHI by a provider
18 Legislation: HIPAA/HITECH Business Associates—                                                      with questionable credentials and/or professional sanctions, an HIE should put in place
   Expanded Scope of Responsibilities and Liabilities                                                  a master provider index (MPI) which crosswalks provider data across all 50 states and
                                                                                                       which continually aggregates primary sourced provider data from state license boards,
    Susan A. Miller, JD, and Gerry Blass
                                                                                                       the DEA, SSA and the OIG as part of a consolidated provider “golden record” which is
20 Vendors: Health IT ROI—                                                                             accessible in real-time through a Web service.
   Protect Your Health IT Investment and Save Money                                                48 Factors Shaping Sustainability and Value
    Bob Doe                                                                                            Gary W. Ozanich, PhD; Karen Chrisman, JD, MA; Rosmond Jones
22 Chief Information Officer: The Healthcare CIO—                                                      Dolen, JD; Martha Cornwell Riddell, Dr PH; and Laura Cole, MBA
   Observations from an Organizational Perspective                                                     The Office of the National Coordinator for HIT provided funding for the initial development of
                                                                                                       state HIEs. However, these grants require strategic and operational plans that must include
    Jack Hueter                                                                                        economic sustainability. This study suggests a stakeholder segmentation, identification of
25 Meaningful Use: Transforming Healthcare Delivery—                                                   value propositions and potential value equations for stakeholder groups, and develops them
                                                                                                       within the context of economic, regulatory, and privacy and security barriers faced by HIEs.
   Meaningful Use of Technologies
    Alexandra Mustafaraj
                                                                                                   Features
FoCus: HealtH InFormatIon exCHange:                                                                56 Technology: Speaking Clearly—Implementing Front-End
Case studIes In InteroperabIlIty                                                                      Speech Recognition at an Academic Medical Center
and IntegratIon                                                                                        By Jason H. Pitzen, MBA, PMP; Christopher M. Grebin, BS;
                                                                                                       Linda C. O’Connell, MBA; and W. Mark Brutinel, MD
28 Jersey Health Connect:                                                                              The efficacy of front-end speech recognition technology in a healthcare setting has been
   A Collaborative Framework of Community Stakeholders                                                 the subject of much debate. With early speech recognition software producing incoherent
    Linda Reed, RN, MBA; Judy Comitto; and Craig Edwards                                               and sometimes embarrassing script, the world waited for much needed breakthroughs in
    As the number of HIEs grows nationwide, economic stimulus opportunities will drive                 reliability. With the recent economic meltdown as well as heightened public scrutiny of the
    cooperation between providers. However, forging multi-stakeholder consensus to                     cost of healthcare, speech recognition gained attention for its potential as a significant cost-
    achieve true continuity of care demands a revolution. To ensure success, providers                 saving device. This article will explore the implementation of front-end speech recognition
    must embrace the belief that HIE is a public good and that coming together will result             software with a pilot group of internal medicine providers at Mayo Clinic in Rochester, MN.
    in better community care. This action compels a dramatic departure from the traditional            In addition to providing experiences on managing the implementation and challenges faced,
    business model of competition to a model of collaboration in which all members accede to           the article will offer data on provider adoption and satisfaction as well as comments on the
    transparency and put the patient first.                                                            feasibility of increased utilization of front end speech recognition in healthcare.

34 How to Hit a Moving Target                                                                      62 Clinical Documentation: Clinical Summaries and
    George M. Brenckle, PhD, and Richard Cramer                                                       Meaningful Use—A Primer
    Interoperability and health information exchange are areas of significant focus and growing        Noam H. Arzt, PhD, FHIMSS
    importance to hospitals, health systems, payers and vendors. They also are part of a               This paper will provide a solid foundation of the history, nature and context of clinical
    rapidly evolving problem domain where waiting for either requirements to stop changing or          summaries. First, the author will discuss why clinical documents are important, including
    someone else to solve the problem is only an excuse to move slowly, leaving organizations          the business case for their use and the specific meaningful use requirements for clinical
    lagging behind others who are willing to take a more proactive approach. Our approach              summaries. Next, the author will review the current context for using clinical summaries,
    has been to get started irrespective of the uncertainty and put in place a flexible platform       including basic attributes of the two major clinical summary standards (CCD and CCR), as
    that can meet both immediate needs, yet adapt and expand in response to the inevitable             well as their roles in NHIN Exchange and NHIN Direct. Finally, the author will review barriers to
    changes in requirements, data standards, business partners or technology solutions.                using clinical documents effectively and will offer some steps to help overcome these barriers.

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Health Information Exchange Case Studies and Interoperability

  • 1. Volume 25, Number 1 / wiNter 2011 A HIMSS Publication FOCUS Health Information Exchange: Case Studies in Interoperability and Integration PLUS: n Clinical Summaries and Meaningful Use n Implementing Front-End Speech Recognition at an Academic Medical Center
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  • 3. Volume 25, Number 1 / wiNter 2011 A HIMSS Publication Commentary 40 States Adopt a Patient-Centric View for Greater Interoperability and Information Sharing: New Mexico 5 Editor’s Report: Building a Statewide Network— Prepares an HIE for Statewide Connectivity and Beyond One HIE at a Time Dave Perry; Chad Cosper; and Penny Schlyer Richard D. Lang, EdD In 2004, Lovelace Clinic Foundation (now DBA LCF Research) created the New Mexico Health Information Collaborative (NMHIC). NMHIC’s goal was to establish a framework for 9 The HIT Futurist: Beyond HITECH— health information exchange (HIE) that could be extended to the rest of the state. Can We Afford to Be Paperless? Since then, NMHIC has assembled a diverse group of stakeholders—technology partners, Jeffrey C. Bauer, PhD healthcare organizations and state agencies—to develop a governance model that will allow all healthcare communities to engage in HIE. 11 Technology: The Socially Responsible HIE— Finding the Optimal Mix of Service and Sustainability 44 HIE Provider Verification: Rick Krohn, MA, MAS The Privacy and Security Elephant in the Room Michael L. Nelson, DPM 14 Nursing Informatics: Trends in the Delivery of Nursing The Federal Health Information Technology Strategy for Privacy and Security requires Care—What Impact Will Technology Have? that HIEs improve privacy and security protections for health information and prevent Judy Murphy, RN, FACMI, FHIMSS unauthorized or inappropriate access. An “identity ecosystem” places such a burden on each stakeholder within an HIE as part of a “fabric of trust.” However, hospitals 16 Funding: Beyond Meaningful Use— and health plans only check a provider’s credentials every two to three years, and Securing Funding for Your Health IT Project unfamiliar providers may request HIE access remotely. Trust is only reliable across small Edna Boone communities. As HIEs expand and interconnect across regions and states, the fabric of trust is stretched to the point of tearing. To avoid inappropriate access to PHI by a provider 18 Legislation: HIPAA/HITECH Business Associates— with questionable credentials and/or professional sanctions, an HIE should put in place Expanded Scope of Responsibilities and Liabilities a master provider index (MPI) which crosswalks provider data across all 50 states and which continually aggregates primary sourced provider data from state license boards, Susan A. Miller, JD, and Gerry Blass the DEA, SSA and the OIG as part of a consolidated provider “golden record” which is 20 Vendors: Health IT ROI— accessible in real-time through a Web service. Protect Your Health IT Investment and Save Money 48 Factors Shaping Sustainability and Value Bob Doe Gary W. Ozanich, PhD; Karen Chrisman, JD, MA; Rosmond Jones 22 Chief Information Officer: The Healthcare CIO— Dolen, JD; Martha Cornwell Riddell, Dr PH; and Laura Cole, MBA Observations from an Organizational Perspective The Office of the National Coordinator for HIT provided funding for the initial development of state HIEs. However, these grants require strategic and operational plans that must include Jack Hueter economic sustainability. This study suggests a stakeholder segmentation, identification of 25 Meaningful Use: Transforming Healthcare Delivery— value propositions and potential value equations for stakeholder groups, and develops them within the context of economic, regulatory, and privacy and security barriers faced by HIEs. Meaningful Use of Technologies Alexandra Mustafaraj Features FoCus: HealtH InFormatIon exCHange: 56 Technology: Speaking Clearly—Implementing Front-End Case studIes In InteroperabIlIty Speech Recognition at an Academic Medical Center and IntegratIon By Jason H. Pitzen, MBA, PMP; Christopher M. Grebin, BS; Linda C. O’Connell, MBA; and W. Mark Brutinel, MD 28 Jersey Health Connect: The efficacy of front-end speech recognition technology in a healthcare setting has been A Collaborative Framework of Community Stakeholders the subject of much debate. With early speech recognition software producing incoherent Linda Reed, RN, MBA; Judy Comitto; and Craig Edwards and sometimes embarrassing script, the world waited for much needed breakthroughs in As the number of HIEs grows nationwide, economic stimulus opportunities will drive reliability. With the recent economic meltdown as well as heightened public scrutiny of the cooperation between providers. However, forging multi-stakeholder consensus to cost of healthcare, speech recognition gained attention for its potential as a significant cost- achieve true continuity of care demands a revolution. To ensure success, providers saving device. This article will explore the implementation of front-end speech recognition must embrace the belief that HIE is a public good and that coming together will result software with a pilot group of internal medicine providers at Mayo Clinic in Rochester, MN. in better community care. This action compels a dramatic departure from the traditional In addition to providing experiences on managing the implementation and challenges faced, business model of competition to a model of collaboration in which all members accede to the article will offer data on provider adoption and satisfaction as well as comments on the transparency and put the patient first. feasibility of increased utilization of front end speech recognition in healthcare. 34 How to Hit a Moving Target 62 Clinical Documentation: Clinical Summaries and George M. Brenckle, PhD, and Richard Cramer Meaningful Use—A Primer Interoperability and health information exchange are areas of significant focus and growing Noam H. Arzt, PhD, FHIMSS importance to hospitals, health systems, payers and vendors. They also are part of a This paper will provide a solid foundation of the history, nature and context of clinical rapidly evolving problem domain where waiting for either requirements to stop changing or summaries. First, the author will discuss why clinical documents are important, including someone else to solve the problem is only an excuse to move slowly, leaving organizations the business case for their use and the specific meaningful use requirements for clinical lagging behind others who are willing to take a more proactive approach. Our approach summaries. Next, the author will review the current context for using clinical summaries, has been to get started irrespective of the uncertainty and put in place a flexible platform including basic attributes of the two major clinical summary standards (CCD and CCR), as that can meet both immediate needs, yet adapt and expand in response to the inevitable well as their roles in NHIN Exchange and NHIN Direct. Finally, the author will review barriers to changes in requirements, data standards, business partners or technology solutions. using clinical documents effectively and will offer some steps to help overcome these barriers.
  • 4.
  • 5. www.himss.org WintER 2011 VoLumE 25 / numbER 1 n n 5 5 edItor’s report Richard D. Lang, EdD The HIE Critical Success Proposal Building a Statewide Network—One HIE at a Time A ccording to Metcalfe’s law, for every node added unless states push a federated approach. In an HIE, value starts with the pri- to the network, the value of that network increases mary care physician (PCP). And you bet- ter believe that these doctors know it. So exponentially. If this axiom holds true for HIEs, if PCPs are required to pay a subscription they should flourish with each new provider/subscriber. fee to join a statewide HIE, when they know that they are the ones who provide In the 1990s CHINs failed primarily due needed to get up and running on a certi- the most sought after information and the to the lack of value (translation: low mem- fied EHR. making connecting to a statewide data they need the most in return is pro- bership). RHIOs are currently struggling HIE low on the priority scale and more vided by the hospital and a limited group of for the same reason. But what does it take importantly ability threshold for the next local specialists, where is the incentive for to entice members to join an HIE Mandated three to five years. Furthermore, it remains participating in a statewide HIE? A typi- membership may not be feasible—and cer- to be seen if fledgling REC centers will have cal response from a PCP (already using an tainly will not be popular. enough funds and staff to help each prac- EHR and community HIE) to a statewide The key question: How do you get pro- tice select, install and maintain an EHR in HIE representative might go like this: “So viders to willingly connect to an HIE and the required timeframe. let me get this straight: I provide all of the pay for all of the required integration devel- Nevertheless, states are planning to key information on my practice’s patients opment to maintain a real-time, bi-direc- receive stimulus funds under the State that the statewide HIE needs, and in return, tional link between their practices’ EHRs Health Information Exchange Coopera- I may get some results and medication and the HIE? And then, turn around and tive Agreement Program to build HIEs. updates from an occasional out-of-network charge each provider a subscription fee so The concept is sound in that some form of referral … and I get to pay a monthly fee, that the network is financially sustainable? a statewide HIE will be necessary if we are too! Where do I sign?!” You better offer some tangible value! Value to achieve NHIN objectives. A more practical idea may be for states to that helps physicians provide better, safer However, a top-down approach may not support local community HIE development care. Value that helps providers reduce cost be viable. Centralizing a statewide HIE in first. Once established, these local networks and improve workflow, and not just ben- a hierarchical model may be unsustainable can feed regional HIEs and then connect efits insurance companies. from a financial standpoint. Point-to-point to a central HIE/data repository backbone. Somehow, I don’t believe statewide HIEs connections between the state network States should use a portion of the stimulus alone can provide this type of value. Why? and individual practices, hospitals and funds to support local HIE development; Because, like politics and economics, the other providers will be nearly impossible encouraging hospitals or physician/hos- majority of issues that affect healthcare are to achieve in a reasonable timeframe and pital organizations (PHO) to co-sponsor a local. A large percentage of community and expensive to establish and maintain. Most local EHR/HIE project connecting the hos- rural healthcare providers are either elec- states will attempt to expedite the HIE roll- pital with community physicians. Now the tronically disconnected or paper-based. In out by leveraging existing integration with value proposition becomes clearer. addition, providers that are contemplating functional RHIOs, large health systems and First, physicians need a base set of data EHR selection and implementation so they hospitals (see Reed, et al.). But, once the to share among themselves that is consid- can receive meaningful use incentives are existing HIEs are connected—the incentive ered “key” in terms of clinical value. These wondering if they’ll have the resources for more local HIE development will wane key data elements have been defined in the
  • 6. 6 WintER 2011 VoLumE 25 / numbER 1 www.himss.org n n EditOr’S rEPOrt: ThE hIE CRITICAl SUCCESS PRoPoSAl ONCE THE LOCAL HIE IS IN PLACE, the statewide HIE can now pull it all together. This is the beauty of a federated approach. meaningful use final rule as problems, pro- to each specific specialty. lists—ultimately providing more available cedures, medications, allergies, test results, In any event, PCPs will pressure special- time for patient examination and counsel. discharge summaries, etc. There are two ists to join the EHR/HIE world quickly. Further, physicians can view all prob- primary sources for a large percentage Once PCPs are automated, they can no lems and results that have been docu- of these data: community physicians and longer afford to print out specialist referral mented by other local caregivers on the hospitals. The value of a local community- packets to send with patients. They want HIE providing a complete set of informa- based HIE starts to take form when these to gain the workflow benefits and savings tion for a more accurate and timely diagno- two sources are connected first. that an HIE e-referral process brings, and sis. Therapeutic actions can be targeted for To get started, redistribute grants from will have a low tolerance for specialists who focused problem resolution because physi- existing stimulus funds down to the local continue to cling to traditional paper-based cians spend less time investigating known level to help hospitals implement and medicine. Specialist adoption may be expe- or resolved problems. Finally, since the HIE finance EHRs for affiliated medical staff dited further when there is more than one is designed on a community level, local sup- to ensure that community physicians are in-network referral option for the PCP. No port teams ensure that shared HIE data ele- actively using EHRs before the HIE is specialty practice wants to be the last one ments flow naturally to and from each indi- introduced. Hospitals could then entice on board for fear of losing business. vidual EHR. Consequently, HIE records are primary care practices to participate in Now value in the form of improved seamlessly integrated with other EHR data the HIE initially by providing integration workflow and care is considerable. A local removing the need for physicians and staff with hospital documents, results and third- healthcare data repository that enables to check a portal or other source for needed party lab providers. Now, the HIE value is providers to exchange patient data securely information. real. Primary care docs don’t mind entering in a community setting with other health- Once the local HIE is in place, the state- med lists, allergies, problems, etc. because care providers is operational. Connected wide HIE can now pull it all together. This 1.) it improves their new EHR workflow; community providers and practices with is the beauty of a federated approach. It 2.) they got a great deal on the EHR with disparate systems can now share data with starts with a bottom-up philosophy where the HITECH/hospital provided subsidy the hospital and other providers along the value is proportionate to proximity. Now and subsequent “local” system support; care continuum. A longitudinal patient interconnectivity is simpler. The statewide and 3.) the needed integration with clini- record begins to develop at a community HIE no longer needs to plan for thousands cal data is provided seamlessly within the level that improves patient safety, quality of of one-off connections. EHR via the local HIE. Workflow and care care and communication among providers, Under a federated model, a statewide are measurably improved. while at the same time, streamlining refer- HIE connects to regional or district HIE Next step, specialists. Some specialists rals and patient follow-through. Reduced hubs that connect the local/community may be laggards in both EHR adoption and risk and liability are achieved through an networks already established. This model HIE participation. For instance, specialists automatic data exchange that eliminates offers a number of advantages. First, it take great pride in the letter that they write errors which can occur when information requires a smaller labor/resource footprint back to the referring PCP reporting their is transferred manually or re-keyed into at the state level because most of the con- findings, diagnosis and course of action. different systems. nectivity and HIE support and manage- EHRs have a tendency to mechanize this For instance, a complete medication ment occurs locally. “art form” with the point-and-click tem- list for each patient on the local HIE can Second, growth would be achieved plate-based reconstruction of the special- contribute to a marked reduction of drug naturally since value is more apparent ist’s examination and impression. Thus, interactions resulting in safer care, and for local, community-based practitioners. many of the successful EHRs that are at the same time, decrease the amount of Third, security is much more manageable adopted by specialists are designed pri- time a community physician or specialist because a majority of the record sharing marily to provide clinical content relevant will need to spend reconciling multiple occurs locally. This makes data access,
  • 7. www.himss.org WintER 2011 VoLumE 25 / numbER 1 n n 7 EditOr’S rEPOrt: ThE hIE CRITICAl SUCCESS PRoPoSAl Journal of Healthcare Information Management® (ISSN 1943-734X) is published quarterly by the healthcare Information and Management Systems Society (hIMSS). Subscription to this publication is a benefit of membership in hIMSS. Statements and opinions appearing in articles and departments of the journal are those of the authors and do not necessarily reflect the position of hIMSS. Canadian Agreement #40648621. Copyright© 2011 by the healthcare Information and Management Systems Society. All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means, electronic, mechanical, photocopying, recording, credentialing, consent management and Centric View For Greater Interoperability or otherwise, without prior written permission. Please contact: hIMSS Publications, 230 E. ohio record transfers easier to trace, audit and Information Sharing: New Mexico Pre- St. Suite 500, Chicago, Il 60611; (312) 915-9282; and monitor for clinical appropriateness. pares an HIE for State-Wide Connectivity mschlossberg@himss.org. Moreover, subscription metering for HIE and Beyond; Interoperability – How to Hit a “HIMSS,” “Healthcare Information and membership fees can be easily measured Moving Target; and HIE Provider Verifica- Management Systems Society,” “Journal of at each level, giving states more flexibility tion – The Privacy and Security Elephant Healthcare Information Management,” and the with regard to financial remuneration to in the Room. These contributions and case hIMSS symbol are registered trademarks. ensure sustainability. studies provide useful knowledge and NOtE: Starting with volume 16, number 1, each Finally, this model will allow statewide strategies as we plan for HIE proliferation, volume of Journal of Healthcare Information Management® begins with the Winter issue. HIEs to focus on building a network that interconnectivity and a national healthcare truly adds value for local/regional HIEs. information network. U.S. SUBSCriPtiONS cost $69.00 for individuals and $104.00 for institutions, agencies, and For example, the statewide HIE could In addition, special-interest columns and libraries. Standing orders are accepted. There help local networks access common data articles provide valuable information and is no sales tax on U.S. subscriptions. Canadian sources such as commercial labs, phar- insight on the following topics: residents, add GST and any local taxes. macies, public health data banks and Beyond HITECH: Can We Afford to be iNtErNAtiONAL SUBSCriPtiONS cost record-locating services. For the most Paperless?; The Healthcare CIO; Trends in $109 for individuals and $144 for institutions. part, these data sources are centralized the Delivery of Nursing Care: What Impact SiNGLE COPiES cost $26.00 plus shipping (see and the statewide HIE could provide the Will Technology Have?; Transforming below). Please include appropriate sales tax for local HIEs a great service by establishing Healthcare Delivery: The Journey; Protect your state. Canadian residents, add GST and any local taxes. Prepayment is required. a primary link to each of these entities Your HIT Investment and Save Money; The providing one-stop-shopping for access Socially Responsible HIE; and HIPAA / SHiPPiNG (Single Copies only): $30.00 and under, add $5.50; to $50.00, add $6.50; to $75.00, to these critical data sources. HITECH Business Associates: Expanded add $8.00; to $100.00, add $10.00; to $150.00, The antithesis of the traditional pater- Scope of Responsibilities and Liabilities. add $12.00. nalistic government model is giving control Finally, I would like to thank the profes- tO OrdEr subscriptions or single issues, back to the local communities. Neverthe- sional staff at HIMSS, the peer reviewers please contact Journal of Healthcare Information less, a monolithic and centralized statewide and the editorial review board for all the Management, P.o. Box 9369, lowell, MA 01853, HIE is a recipe for failure. For the sake of behind-the-scenes work that goes into pro- 978/256-6490, 978/256-1703 (fax), cs-jhim@e-circ.net. HIE growth, proliferation and sustainabil- ducing each issue. JHIM continues to look ity, a true value-added partnership between for new ways to provide relevant, impor- EditOriAL QUEStiONS ANd PErMiSSiON rEQUEStS should be directed to states and local clinical networks is an idea tant and useful information for healthcare Matt Schlossberg, Manager, hIMSS Publications, that has great promise. Tangible value. professionals, academicians and HIMSS 230 East ohio Street, Suite 500, Chicago, Il Exponential growth. Metcalfe’s law proven. members. jHIm 60611, (312) 915-9282, (312) 915-9288 (fax), mschlossberg@himss.org. T he winter 2011 issue of JHIM Richard D. Lang, EdD, is iNtErACtiVE AdVErtiSiNG ANd rEPriNtS contains an assorted collection Editor of JHIM and Vice For interactive advertising opportunities, contact Julia Caron, MedTech Media, (207) 688-6270 x237 of special-interest columns and President and CIO for at julia.caron@media.com. For reprints, contact articles that focus on HIEs, Doylestown (Pa.) Hospital. Beth Black, at beth.black@medtechmedia.com. interoperability and integration. These AddrESS CHANGES should be sent to articles include: Factors Shaping Sustain- healthcare Information and Management ability and Value; Jersey Health Connect: Systems Society, 230 E. ohio St., Suite 500, A Collaborative Framework of Commu- Chicago, Il 60611. nity Stakeholders; States Adopt a Patient- Printed in the United States of America.
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  • 9. www.himss.org WintER 2011 VoLumE 25 / numbER 1 n n 9 tHe H.I.t. FuturIst Jeffrey C. bauer, PhD Beyond HITECH Can We Afford to Be Paperless? d igital transformation of healthcare gets a lot of with paper patient records and Hospital B with EHR can be substituted for Country well-deserved attention these days. The significant A with lots of workers and Country B with lots of capital.) virtues of EHRs are touted in trade press articles I have observed just about every produc- about meaningful use and in general media reports on health tion process of healthcare delivery in my 40 years as a medical economist and health reform. Many stories also describe the benefits of CPOE and services researcher, and I am confident that paper has a comparative advantage in some e-prescribing. Indeed, of all the health laws enacted over the stages of production. For example, I believe past two years, HITECH is the only one that enjoys bipar- that paper-based forms have a comparative advantage for gathering information from tisan support. Republicans and Democrats of all political most patients. Entering all data directly into a medical record via keyboard or touch persuasions still agree that electronic information systems screen is absolutely the ideal approach, but are prerequisites for reducing costs and improving quality. comparatively, the cost of gathering some critical data (e.g., patient background infor- The imminent disappearance of paper meaning it is less expensive than any alter- mation collected at the front desk, history records is implied, if not actually predicted, native. I am not aware of any health sector and physical observations recorded in the in stories about the benefits of health IT. studies that have compared the costs of exam room) is less when an appropriate This conclusion is likely wrong for several completely paper-based systems with 100 paper form is used. reasons. Indeed, rushed or incomplete percent digital information systems, but I efforts to abandon paper help explain the would not be surprised if a good study were the information problem failure of many EHR implementations. The to suggest that all-digital processes have Most patients and caregivers can fill in a appropriate roles of paper and electronic an absolute cost advantage over processes blank or check a box on a structured paper records merit careful study before the digi- using only paper-based information—all form with greater speed and accuracy than tal revolution is pushed too far or too fast other things being equal. However, we they can provide the same information via a in healthcare. economists know that all other things are digital interface. Perhaps more importantly, After all, the foundation of health reform almost never equal. writing on paper does not degrade the per- ought to be efficient and effective informa- The process with an absolute cost advan- sonal interaction necessary for productive tion systems—a goal which is not necessari- tage is not necessarily the optimal choice patient-clinician encounters. Conversely, ly paperless. We cannot improve healthcare for all stages of production if another several studies suggest that the use of a without a dramatic increase in the digitiza- method has lower opportunity costs, computer during patient visits tends to tion of data and information management, meaning that the alternative is relatively reduce the quality of personal interaction but paper still has a valuable role to play in less expensive for one or more steps in the for all but the most tech-savvy participants. the foreseeable future. overall production process. Economists Another essential stage in the overall since Adam Smith have shown how global process of providing consistently good Comparative advantages of paper output can be optimized when steps in medical services—analyzing all histori- We economists make an important distinc- the production process are selected on the cal and current information for a patient tion between absolute and comparative basis of comparative advantage. (Don’t be in order to make the correct diagnosis advantages in the production of goods and surprised if you learned this concept in and prescribe the best therapy—is argu- services. One production process can be the context of international trade and The ably impossible if some data exist only on better than all others in an absolute sense, Wealth of Nations. Analytically, Hospital A paper (e.g., those records generated at the
  • 10. 10 WintER 2011 VoLumE 25 / numbER 1 www.himss.org n n tHE H.i.t. FUtUriSt: BEyoNd hITECh THE FOuNDATION OF HEALTH REFORM ought to be efficient and effective information systems—a goal which is not necessarily paperless. front desk and in the exam room). Indeed, focus on digital records and the corre- improve quality of medical services in the I do not believe that optimal clinical deci- sponding rush to paperless healthcare. United States. Our reform discussion will sions can be made until all relevant data are The keys to progress in the production be enriched when MFD joins EHR, CPOE, compiled in a secure electronic file that can of medical services are networked, multi- eMAR and other acronyms popularized by be viewed at any time by each practitioner function devices (MFD) that scan paper all those articles on HITECH and meaning- involved in a patient’s care. Meaningful documents and their embedded or Web- ful use. Discussions of completely paper- health reform without health IT, including services software that extracts necessary less healthcare will be unproductive for a state-of-the-art EHR, is impossible in my information from the captured image and the foreseeable future. The more immedi- future view. automatically distributes it to a digital file. ate challenge is to accelerate development MFDs do a remarkable job managing the of intelligent interfaces between paper and the interfaCe solution interface between paper and digital data electronic information systems. jHIm Yes, I am paradoxically arguing for paper sources, from creating searchable PDFs to records in some work tasks and for all- differentiating handwritten clinical obser- Jeffrey C. Bauer, PhD, a digital data systems in others. Catch 22? vations (e.g., blood pressure readings, lab nationally recognized No. Paper records are relatively better for test results) and then entering each datum medical economist and collecting some data, and electronic records and its relevant time stamp in a compre- health futurist, is the are absolutely necessary for analyzing all hensive electronic record. Chicago-based Vice data. The good news is that proven, cost- These intelligent systems are common in President, Healthcare effective technologies already exist to trans- other industries. The technology is ready Forecasting and Strategy for fer paper-based information to digital files. to be developed for the healthcare indus- ACS, a Xerox Company. Visit Unfortunately, the adoption of these tech- try. Having seen it work in Europe, I am www.jeffbauerphd.com or contact him at jeff. nologies has not been part of the HITECH excited by its potential to reduce costs and bauer@acs-inc.com. FinD youRs in oRLanDo, FEbRuaRy 20-24 at Including your advertising in this targeted publication ensures that HimSS attendees know about your latest position openings, workplaces, training, education programs and recruitment services, so they can move their careers forward in this new decade. re S er VAt i o NS D ue JAN uA rY 28, 2011 co NtAct Y our A re A repre Se N tAt i Ve Now EAST/SOUTHEAST WEST/MIDWEST eJ Fechenda regina Dexter ej.fechenda@medtechmedia.com regina.dexter@medtechmedia.com 207.688.6270 ext. 221 603.204.0709
  • 11. Take the CPHIMS Exam at HIMSS11! Register today at www.himssconference.org. “The CPHIMS credential has become the most relevant and respected credential in Health Care IT today. The course work and exam, one of the most challenging I have taken, is strongly rooted in the fast What does your business paced and complex environment we all find ourselves living in today.” card say about you? – Steve Warren, MS, CPHIMS Director, Health Information Management Marshfield, Wisconsin Does it single you out from your peers with a mark of demonstrated excellence? Does it declare that you are part an elite group of leaders worldwide? Does it speak volumes about how you are the most qualified for the job or promotion over non-credentialed candidates? Does it broadcast to the industry – and to the world that you are a top professional? CPHIMS – THE MARK OF A PROVEN LEADER The Certified Professional in Healthcare Information and Management Take the CPHIMS exam Systems (CPHIMS) is the most respected and recognised certification at HIMSS11 program for healthcare IT professionals. It is the essential credential for Tuesday, February 22 all healthcare IT, management engineering and process improvement Wednesday, February 23 professionals and consultants. Two seatings each day... but seating is limited. Register today! EMPOWER YOUR BUSINESS CARD Pre-register by February 4 at Make it declare that you are part of an elite group of leaders worldwide! www.himssconference.org As a CPHIMS, you have proven expertise in critical healthcare IT and management system categories: technology and healthcare environments, systems and leadership/management. BECOME A CPHIMS AND MAKE YOUR MARK! To learn about eligibility, registration and exam preparation, visit www. CPHIMS.org – or contact Julianna Kazragys, Manager, Certification, at certification@himss.org or call +1-312-915-9216.
  • 12. 12 WintER 2011 VoLumE 25 / numbER 1 www.himss.org n n teCHnology Rick Krohn, ma, mas The Socially Responsible HIE Finding the Optimal Mix of Service and Sustainability The aim of the socially responsible HIE QueStioN: What is the singular property that trans- is to provision a medical home for the “super users” and underserved who con- forms health information exchange (HIE) from sume a disproportionate share of health- care resources, without necessarily receiv- a “maybe” to a “must have” industry solution? ing adequate care. Everybody wins—the ANSwer: A compelling mission whose clinical and hospital (which faces a lower burden of uncompensated ER visits), the provider economic value is widely acknowledged and mea- (who has a complete patient record to work with) the patient (who receives consistent, surably demonstrated. coordinated care) and the taxpayer (whose tax burden for the services delivered to the As a relatively immature industry, HIE is is defined by a formal charter of social uninsured is eased). experimenting with a number of business responsibility to the community. The In every respect other than its client base, and technology architectures in an effort “socially responsible” HIE is a healthcare the socially responsible HIE is structured to find the optimal mix of service and sus- coalition that includes hospitals, federal- and behaves like any other HIE. It employs tainability. ly qualified health centers, public health, the same tools—the EHR, the data reposi- There is no single solution set, no secret social services, clinics, medical practices tory, the record locator service, and offers sauce of sustainability. HIE is driven by and civic organizations. It’s a community the same functionality—clinical messaging, environmental factors that are variable and of providers and advocates that extends test results, e-prescribing and CDS. Those contain many moving parts. the reach of the HIE to entire populations technology tools are being provided by There is, however, a problem set that of patients. HIE vendors with a commitment to social HIE is uniquely positioned to address in But what does social responsibility mean responsibility. any environment: the healthcare needs of in the context of HIE? First, it’s about intro- Unlike a typical HIE construct, the the underserved and the uninsured. The ducing equal access to care, for those least mandate of the socially responsible HIE problem: the underserved, including the likely to receive it—the poor, the shut-in, extends beyond clinical data sharing. For homeless and the poor often have complex the homeless and the rural patient. It’s the underserved, it acts a clearinghouse medical and social needs that the health- about care coordination, focused on the for services, such as mental health, social care industry is poorly equipped to address medical home, the chronically ill, and services, correctional health, elderly care, in a comprehensive way. population health. It’s about serving the and patient education. Its distribution net- This highly mobile group of patients greatest good, by establishing earlier, more work is eclectic and includes social service truly need a community approach to their effective, holistic interventions in the health agencies, neighborhood associations, cor- healthcare needs, but providers are mainly issues of vulnerable patients. Finally, it’s rectional facilities, volunteer clinics and focused on individual episodes of care. This about economic rationality—channeling churches. This inclusiveness at the com- population, more than any other, can truly routine, often unreimbursed medical care munity level represents the truest applica- benefit from the care coordination and from its most expensive venue, i.e., the tion of what HIE is meant to be. medical home characteristics of HIE. emergency room, to more accessible, less So if the socially responsible HIE is a The HIE that targets the underserved costly locations. win for the entire community, why isn’t
  • 13. www.himss.org WintER 2011 VoLumE 25 / numbER 1 n n 13 tECHNOLOGy: ThE SoCIAlly RESPoNSIBlE hIE every HIE structured in this way? First, the volume of dissimilar stakeholders— AS A RELATIVELy IMMATuRE INDuSTRy, among them public and private health, the business community, local govern- ment and social services—make the plan- HIE is experimenting with a number of ning and governance aspects a multi-year prospect. business and technology architectures in an effort to find the optimal mix of Second, the out-of-whack reimburse- ment methodologies for both Medicare and Medicaid make this, at most, a break- even proposition for providers. Third, this is a challenging patient population to man- service and sustainability. age—often mobile or distant, unwired, without transportation and dispropor- tionately unhealthy. Fourth, there isn’t firmly rooted in community. We‘ve estab- ChathamHealthLink intends to broaden much incentive for commercial payers and lished a public/private partnership that is its base of users, in step with its fundamen- their physician panels to climb on board, targeted directly to meet the healthcare tal mission—to serve the community. That’s since their patients aren’t the primary needs of the underserved. Our immedi- going to require an incremental, measured beneficiaries. Finally, the economics of ate aim is to create a medical home for our growth strategy, according to Paula Reyn- the socially responsible HIE rest heavily lower income residents, and to move rou- olds, Executive Director of the HIE, “We’ve upon grant funding. tine care from the emergency room into the learned that for ChathamHealthLink to be Despite these obstacles HIEs tasked to exam room.” socially responsible, we must stay focused impact vulnerable patient populations – Business leaders have also played a on the patient and the community, and not the poor, the chronically ill, the uninsured pivotal role in promoting HIE. Gary Rost, be distracted by technology for technol- and the homeless are growing organically Executive Director of the Savannah Busi- ogy’s sake. Building a healthcare coalition around the country in cities like Camden, ness Group, explains. “The business com- takes a lot of time and a deep commitment— Austin, Los Angeles, Memphis and Kan- munity [and particularly, self-insured it demands diligent self-assessment, an sas City. One such story is unfolding in employers] view HIE from a population open mind and a clear vision.” Savannah, GA where the newly launched health perspective. We recognize that the HIEs like ChathamHealthLink provide ChathamHealthLink is addressing the benefits of HIE extend to better manage- a glimpse of where health information related issues of cost, access and coordina- ment of chronic conditions, improved out- exchange should ultimately be headed, tion of care for the underserved. Like so comes, the creation of accountable health growing beyond a limited circle of pro- many other metropolitan areas in the U.S., organizations and the move to value based viders to include the larger universe of Savannah’s healthcare system is straining payment for services.” services linked to population and com- under the weight of caring for the poor in Operationally, the non-profit Savannah munity health. The socially responsible its communities. HIE acts as a hybrid model that integrates HIE demonstrates that in spite of the To address this need, in 2004 the Cha- with EHRs: fragmentation, the parochialism, and the tham County Safety Net Planning Council For Patients. A longitudinal summary inefficiencies that plague our healthcare (CCSNPC), a county-wide planning body medical record in the ChathamHealthLink system, HIE can be a force multiplier that tasked with improving healthcare for the database, a reduction of paperwork, testing, yields a higher order of care to those who uninsured and underinsured was formed. delays in appropriate care and a reduction need it—meaning all of us. jHIm CCSNPC stakeholders included two hos- in medical errors. pitals, MedBank, The Community Car- For Providers. Complete, secure, easily Rick Krohn is President of diolovascular Council, The United Way, accessible electronic records, and commu- HealthSense, Inc., a Step UP Step Savannah, three volunteer nication among providers through secure, consultancy specializing in clinics and two Federally Qualified Health safe protected electronic portals with infor- healthcare strategic Centers (FQHC). mation updates in real time. marketing, communications, In 2005 the Council determined that For the Community. Unduplicated business development and health information technology was key records and accurate counts of patients technology application. He can to addressing gaps in care. Patty Lavely, served, the ability to follow trends in access be reached at 912-220-6563. CIO of Savannah’s Memorial Hospital and and health outcomes, and a secure reposi- Chair of the HIE IT Consortium, describes tory of patient records in case of emergency the HIE decision. “Our approach to HIE is evacuation.
  • 14. 14 WintER 2011 VoLumE 25 / numbER 1 www.himss.org n n nursIng InFormatICs Judy murphy, Rn, FaCmi, FHimss Trends in the Delivery of Nursing Care What Impact Will Technology Have? A few months ago, there was a posting on the HIMSS within their own organization, given on- the-job training, and assigned to help with Nursing Informatics listserv by Michael Kurliand, clinical IT projects. The result is nurses leaving bedside nursing to work on IT an NI specialist from the Children’s Hospital of projects within their own organization, Philadelphia, asking for the NI community to identify key or to take on other careers with vendors or consultant groups, as the demand for trends they are experiencing or anticipate encountering in clinical informatics staff that understand clinical workflow and are IT savvy is high how the delivery of nursing care will change with technology and the salaries are competitive. and systems in the next two to three years. He planned to use interdisciplinary Collaboration. A sec- ond area is a shift toward improved inter- the ideas as a discussion tool to help inform the direction for disciplinary collaboration. In general, the IT and nursing strategic planning at his organization. perception is that practitioners, educators, researchers and IT are partnering more A couple dozen people responded to teChnology impaCt on people than before, recognizing that a cross- his post over the next week, with varied informatics Workforce. The huge focus on functional and inter-discipline perspective and creative ideas as to how technology health IT—due to the HITECH incentives will increase efficient and effective imple- will change nursing practice. Of course and the deadline to meet the new govern- mentation and use of the technology. there is no disagreement to the fact that ment regulations to implement electronic Nurses at all levels, members of other technology has, and will continue to health records for all Americans by 2014— disciplines, managers and administrators have, an impact on healthcare and the has created a workforce shortage of nursing are more comfortable partnering with practice of nursing. But, I was inspired informatics specialists. This has generated developers/vendors; informing develop- by the specificity of the online dialogue the concern that there will be an increasing ers/vendors what is really needed for and thought that others might be inter- number of bedside nurses taking opportu- practice, quality improvement and out- ested in a summary of the responses, so nities in health IT that have been created comes management. I decided to make this the focus of my by the demand. Online Education. A third focus is the column for this issue. Included are those who pursue for- changes occurring in nursing education. The ideas have been summarized into mal informatics education through one Online education has become ubiquitous three groupings based on the targeted of the many new health IT training pro- and used successfully in many different impact of the technology—on people (nurs- grams fueled by federal subsidies under ways for traditional nursing undergradu- es), on process (nursing practice) and on ARRA. Also included are those who are ate education, as well as for continuing technology use (by nurses). furloughed away from direct patient care education, specialty/certificate education
  • 15. www.himss.org WintER 2011 VoLumE 25 / numbER 1 n n 15 NUrSiNG iNFOrMAtiCS: TRENdS IN ThE dElIvERy oF NURSING CARE and graduate education. There is a related issue—changes in technology are occur- ring so rapidly today that nursing educa- MOVING COMPuTER DEVICES to the point-of-care has tion departments need to find new ways to help staff stay current with health IT appli- cations and new equipment technologies. teChnology impaCt on proCess Workflow. With new technologies come had an impact on the delivery of nursing care. new operations. Understanding the work- flow and outputs of the practitioner is para- mount when creating/changing workflows that include new technology or systems. This cannot be understated on health IT projects involving clinicians. It is not about what the technology/application is … it is functionality and screen layouts support it can get in the way of the patient-nurse about how the technology/application is the workflow and data required is one way relationship if too much time is spent on used in the context of patient care delivery. to do that. Another way is to incorporate the computer device in the room instead of Social networking is a trend that may decision support. interacting with the patient. have an impact on nursing workflow in Lastly, ensuring that quality measure So, this is our challenge in all three the future. Used within an organization data reporting is a by-product of care doc- areas … balancing the positive and nega- or across organizations, it might increase umentation, rather than creating separate tive impact of technology on nursing communication among practitioners and forms and data fields ensures that nursing practice, and making sure we not only could be used for patient care or staffing. time is not wasted on redundant activities. understand the impact, but orchestrate it For example, nurses from different units Another area of optimization is in staff- to ensure that we achieve the impact we within the hospital could post about an ing. Nursing is moving toward evidence- are looking for. jHIm increase in infections, help diagnose a sys- based staffing decisions customized to the tem error, or collaborate on projects. Nurse specialty and based on acuity, and mov- A special thank you goes out to Michael Kurliand managers could use the networking to sup- ing away from staffing decisions based on and the HIMSS Nursing Informatics Community port one another with on-demand staffing, census. Patient classification or nursing for their help in identifying many of the ideas in requesting assistance for a particular pro- acuity systems validate the patients’ acu- this column. The NI Community has always been cedure, or staff education. ity and account for the differences in each selfless in sharing and helping each other; here is Standardization. Standardizing nurs- patients care, providing a “severity of ill- just one more example of that. I truly appreciate ing terminology, documentation of prob- ness” score that can be used to determine being part of this group – JM. lems, assessment, goals and interventions nursing intensity of care and resource con- is gaining support and attention. Nursing sumption. Judy Murphy, RN, FACMI, has more than three decades of experience FHIMSS, is Vice President, in development of nursing vocabularies. teChnology use Information Services, at Today, there is a shift from development There is no question that moving computer Aurora Health Care in of vocabularies to interoperability of data devices to the point-of-care (bedside) has Milwaukee, WI., and across the spectrum of healthcare settings had an impact on the delivery of nursing integrated delivery network for continuity of patient care. In addition care, both positive and negative. These with 14 hospitals, 100 to providing information regarding a spe- include mobile and handheld devices, as ambulatory centers, home cific patient, standardized information well as fixed devices in the patient rooms. health agencies and 26,000 employees. will help organizations share and com- In some cases, the technology allows us to pare data; influencing research, outcomes do things we would no t have been able to and workload. do before; such as positive patient ID using Optimization. The delivery of nursing barcoding, barcoded medication adminis- care needs to be consistently evaluated for tration and taking photos as part of the changes that would optimize the process, patient record, as well as quick and easy by impacting the effectiveness and efficien- access to orders, care plans, results and cy of how the nurse works. Ensuring that telehealth applications. In other cases, the IT applications are streamlined so that the technology can have a negative impact, as
  • 16. 16 WintER 2011 VoLumE 25 / numbER 1 www.himss.org n n FundIng Edna boone Beyond Meaningful Use Securing Funding for Your Health IT Project S ince the passage of ARRA in 2009, health systems epidemiology, laboratory and health infor- mation systems capacity. and providers have focused on aligning their health Two major priorities that are being addressed with this particular funding IT strategies to meet meaningful use requirements stream: increasing the number of well- equipped public health laboratories using to secure incentive funding from the Centers for Medicare electronic systems to manage and exchange and Medicaid Services (CMS). This attention to automation information between labs and public health departments, and developing capacity for to increase quality and efficiency is unprecedented in the public health departments to participate in meaningful use of electronic health records history of the healthcare industry. through implementation of electronic lab- The funding provided by ARRA through may also want to consider pharmaceuti- oratory-based reporting. If your organi- CMS is intended to assist providers and cal partnerships, employer partnerships, zation is currently engaged with a public hospitals in implementing meaningful use, malpractice carriers, vendors, banks with health entity, you may be eligible for future not compensate them in full for the cost of trust departments, corporate grant-making funding. automating. programs, insurance company founda- About $21.6 million was awarded as part Budgets are tight in this economy, and tions, direct legislative allocation (gover- of the National HIV/AIDS Strategy. Half of many healthcare providers struggle to nor’s budget or congressional earmark), the money was designated for demonstra- adequately staff and fund their health IT and in-house planned giving and endow- tion projects in the 12 areas around the projects, knowing that cutting corners on ment development programs when seeking country where the HIV/AIDS epidemic appropriate staffing and funding can be funding of their health IT projects. has hit hardest. The remaining portion detrimental to a project’s success. was distributed to state and local public Adequate resources for staffing, tech- examples of reCently health departments to increase HIV test- nology and process redesign are essential released federal funds: ing and improve surveillance data report- to ensure an effective transition from a the U.S. department of Health & Hu­ ing. If your organization is in one of the 12 paper-based silo environment to an elec- man Services. HHS announced $100 regions, you may be eligible for funding to tronic-based team environment that places million in grant awards to address public automate your reportin g. patient safety, quality and efficiency of care health and prevention priorities across the Agency for Healthcare research front and center. the United States made available through and Quality. AHRQ awarded $473 mil- Beyond the high-visibility meaningful the Prevention and Public Health Fund lion in grants and contracts for research use incentive funds, many health providers (established by the Patient Protection projects that use health IT to compare the may not be aware that hundreds of funding and Affordable Care Act). A major objec- effectiveness of medical treatments and opportunities and partnerships exist from tive for the distribution of these funds is processes. a host of organizations, including federal, improving public health infrastructure Health reform legislation committed $15 state and local governments, private foun- and reporting capabilities. Another $26.4 billion to the Prevention and Public Health dations, research organizations and qual- million was distributed to public health Fund over the next decade. ARRA commit- ity improvement organizations. Providers departments in all 50 states to strengthen ted $1.1 billion for comparative effectiveness
  • 17. www.himss.org WintER 2011 VoLumE 25 / numbER 1 n n 17 FUNdiNG: BEyoNd MEANINGFUl USE EditOr­iN­CHiEF richard D. lang, edD ViCE PrESidENt, COMMUNiCAtiONS Fran perveiler BEyOND THE HIGH-VISIBILITy MEANINGFuL MANAGEr, PUBLiCAtiONS matt Schlossberg uSE INCENTIVE FuNDS, many health EditOriAL rEViEW BOArd providers may not be aware that hundreds mary Alice Annecharico, rN, FHimSS Chief Information officer University hospitals of funding opportunities and partnerships Shaker heights, oh marion J. ball, edD, FHimSS exist from a host of organizations, including Fellow, IBM Global leadership Initiative Center for healthcare Management Professor, Johns hopkins School of Nursing federal, state and local governments, eta S. berner, edD Professor health Services Administration University of Alabama at Birmingham private foundations, research organizations Birmingham, Al william F. bria, mD and quality improvement organizations. Chief Medical Information officer Shriners hospital for Children Tampa, Fl John p. Glaser, FcHime, FHimSS CEo, health Services Siemens healthcare research. If your organization is engaged in strengths, previous successes and future Malvern, PA research or is affiliated with an academic vision with your potential funder. Orga- margaret m. Hassett, mS, rN, c, FHimSS institution that is engaged you may be eli- nizations that may not consider funding director of Clinical Informatics gible for funding. Look at the key disease technology may be amenable to awarding Berkshire health Systems management states in which your organi- smaller grants to offset training and work- Pittsfield, MA zation has expertise, along with current flow redesign costs. Directing your energies James langabeer ii, FHimSS health factors and concerns in your county into applications for funding takes time and Associate Professor, or state. Are there funding and research patience, but the rewards can be great and Management & Policy Sciences The University of Texas School of Public health opportunities for automating the manage- can ensure your project receives the neces- houston, TX ment of these disease states, such as obesity sary funding for success. jHIm or diabetes? In order to navigate the sea of oppor- Edna Boone is the Senior tunity, HIMSS has teamed up with the Director of Health Grants Office to offer Grants Advantage, Information Systems at a subscriber program designed to assist HIMSS and has extensive HIMSS members in securing funding for experience in grants and health IT initiatives. The program provides contract funding for health subscribers with access to a grants database IT projects. and grants management system to track grant opportunities and applications. The program also provides users with individ- ually-researched funding reports, grants management education and discounts on grant writing services. Be sure your funding request ties to your strategic goals. Share your history,
  • 18. 18 WintER 2011 VoLumE 25 / numbER 1 www.himss.org n n legIslatIon Gerry blass and susan a. miller, JD HIPAA/HITECH Business Associates Expanded Scope of Responsibilities and Liabilities t he privacy and security updates of the HITECH Act entities have routine access to PHI on behalf of the upstream entity (BA or other have been called HIPAA on steroids, and there are subcontractors). Excluded from this new collection of good reasons for that. There are several additions BAs are: and clean-up measures in the statute and the matching regu- n■ Common carriers, such Fed Ex and UPS. They are considered mere conduits lations. One of the best additions has been to expand the for transport of PHI that do not access PHI other than on a random or infrequent basis. scope of responsibilities and liabilities for business associ- n■ PHR vendors that offer PHR directly ates (BA). BAs are now basically the same as covered enti- to consumers, and not on behalf of a CE. FTC Breach Rules still apply to these PHRs. ties (CE) when it comes to compliance with HIPAA and only the beginning HITECH. While contracts between CEs, who share their While the expansion of the scope of respon- personal health information (PHI) with BAs, still need to be sibilities and liabilities for BAs is a good addition to the HIPAA rule, there are some in place for use and sharing of PHI, the lines of responsibili- issues. It will take a while for the industry ties are clearer. BAs and CEs are now responsible for—and to know just what and how much of the HIPAA privacy, security and enforcement totally in control of—their actions and mistakes. requirements directly apply to BAs. After all, the new Notice of Proposed Rule Mak- additional ba entity types to more ePHI than ever before, gathered ing (NPRM) was only released in July 2010. Additional types of entities are now con- from multiple places, such as a hospital What it does state is that HIPAA Securi- sidered business associates, health infor- lab, national labs, other physicians, MRI ty Rule is directly enforceable against BAs. mation exchanges (HIE). Ten years ago, centers and more. The potential locations It also states that several Privacy Rule pro- when HIPAA was new, most electronic and vulnerabilities of ePHI has increased, visions are now directly enforceable against sharing of PHI was point-to-point, from and with it the risk of unauthorized access. BAs, including: physician or hospital to health insurer and Additional types of BAs now include, for n■ BAs may not use or disclose PHI in back. There are now many-to-many points example: violation of the Privacy Rule. of electronic data exchange. We have gone n■ Patient safety organizations (PSO). n■ BAs are subject to compliance reviews, from a linear electronic environment to a n■ HIEs and e-prescribing gateways. investigations and audits by the Office of hub-and-spoke electronic environment. n■ PHR vendors that offer PHR to indi- Civil Rights (OCR). For example, a physician, through his or viduals on behalf of a CE. One way to think about how much of her EHR system can access a local HIE n■ Subcontractors of BAs that have rou- HIPAA a BA must live up to on its own for clinical labs and radiology work for a tine access to PHI on behalf of a BA. might be to currently use the Ivory Snow patient before the next visit. n■ Subcontractors of subcontractors measure of 99 44/100 percent. This is A physician can potentially have access (down the line)—to the extent downstream undoubtedly the belt and suspenders
  • 19. www.himss.org WintER 2011 VoLumE 25 / numbER 1 n n 19 LEGiSLAtiON: hIPAA/hITECh BUSINESS ASSoCIATES HiMSS BOArd OF dirECtOrS chair c. martin Harris, mD, mbA, FHimSS, Chief Information officer and Chairman, Information Technology division, Executive director, eCleveland Clinic The Cleveland Clinic Foundation approach, but the healthcare industry is ments it will take time for the rule become Vice chair at the front end of implementation and final. Despite the timeframe it is now time charlene underwood, mbA, FHimSS enforcement. It might be better, for start- for BAs to begin to create and / or update director, Government and Industry Affairs Siemens Medical Solutions ers, to have too much protection than not policies and procedures, plans, and overall enough. evidence of due diligent compliance activi- Vice chair elect ties. It is now time to begin to conduct and/ Holly D. miller, mD, mbA, FHimSS down the line or update assessments and tests. And, it is Chief Medical officer MedAllies Another new requirement of the ACT for now time to train the workforce and pro- both CEs and BAs are the BAs’ subcontrac- vide frequent ongoing security reminders David S. Finn, ciSA, ciSm health Information Technology officer tors, or sub-business associates that use or knowing that the biggest threat for unau- Symantec Corporation disclose the CE’s PHI. BAs are now respon- thorized access and breach is from internal r. Scott Holbrook, mS, FHimSS sible for their sub-BAs actions and events. sources. BAs should being a process now to Executive vice President So, BAs must enter into BA Agreements assess, audit and monitor their applicable Medicity (BAA) with downstream entities that have sub-contractors. And, CEs should begin a Judy murphy, rN, FAcmi, FHimSS routine access to PHI that require: process now to assess, audit and monitor vice President, Information Services n■ Subcontractors that have routine their BAs as part of their expanded scope Aurora health Care access to PHI to comply with applicable of due diligence activities for compliance Jenifer Jarriel, mbA HIPAA Rules. with HIPAA and HITECH. jHIm vice President of Information Technology n■ Report to CE (or BA) any security and Chief Information officer incident of which it becomes aware, includ- Gerry Blass has over 34 Baylor College of Medicine ing any breach of PHI for purposes of the years of experience in miriam paramore, FHimSS breach notification rule. healthcare IT and Senior vice President, The privacy, security, and enforcement compliance. Gerry provides Corporate Strategy and Public Relations equation now has one more interlocking IT and compliance Emdeon connection and looks like this: CEs ßà BAs consulting services and carol r. Selvey, mHSA, FHimSS ßà Sub-BAs. software that automates the Associate vice President, Business development management and expanded liabilities documentation of healthcare compliance activities. Iatric Systems, Inc. BAs are now directly subject to civil and Gerry is the President & CEO of Blass Affiliates LLC. carol Steltenkamp, mD, mbA, FAAp, FHimSS Chief Medical Information officer criminal enforcement penalties plus retain University of Kentucky healthCare their contractual liability as well to their Susan A Miller, JD, has 35 CEs. Under the HITECH Act and its regu- years of professional willa Fields, DNSc, rN, FHimSS Professor, San diego State University lations the HIPAA fines have also been leadership experience substantially increased. This is one area spanning teaching, Steven Arnold, mD, mS, mbA, cpe, FHimSS Chief Medical officer where HIPAA is truly on steroids! The biochemistry research and virginia Commonwealth University former HIPAA fines are now the fine floor, law. Since 2002, Susan has health System in Richmond. and the top amount under all enforcement provided independent Scott t. maclean, mbA, cpHimS, FHimSS 4 tiers can be as much as $1.5 million. One consultation and legal Chief Information officer thing this mega change points out is that services to numerous healthcare entities ncluding Newton-Wellesley hospital HIPAA enforcement is about to get serious, DHHS/CMS. Blass and Miller are co-founders of very serious. HIPAA 411. AdViSOry BOArd MEMBErS Debra bremer summary Harry Greenspun, mD Remember, the industry is still talking Keith m. Kerman, mD, mbA Howard A. burde, esquire, FHimSS about the new privacy and security imple- mentation implications. While we can begin to seriously think about these new require-