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Uploaded bySree Priya Ganathas
Identifying Microsoft Office Features
The document outlines key features and functionalities of various software applications: spreadsheet, presentation, and word processing software, detailing their capabilities such as data organization, slide preparation, and text editing. Additionally, it contrasts free and open-source software with proprietary software, highlighting differences in cost, security, flexibility, and support. Examples of both types of software are provided, along with their advantages and disadvantages.
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Identifying Microsoft Office Features
- 1. Essentials of Information& Communication Technology Microsoft Office Features Sree Konithippriya Sree Ganathas
- 2. Contents Spread Sheet Introduction03 Spread Sheet Software Features 04 Presentation Software 08 Presentation Software Features 09 Word Processing Software 12 Word Processing Software Features 13 Free and Open Source Software 16 Proprietary Software 17 Open Source Software that supports Spread Sheet, Presentation 19 and Word Processing Compare and contrast FOSS and Proprietary Software 20 2 Page No
- 3. Spread Sheet Spread sheetsoftware allows users to organize data in rows and columns and perform calculations on the data. These rows and columns are collectively called a worksheet. 3
- 4. Spread Sheet SoftwareFeatures Rows , columns, cells and ranges. • Insert – Allows to insert anywhere in the worksheet • Delete – Allows to erase. Function keys – text, statistical. (E.g.-mathematical function) Charts / graphs. Macros & buttons. Simple database features – sorting and filtering. Formatting - % , decimal places , data bars, gradient colors, Icon sets. Lookup function What-if scenarios Importing data from other applications Patterns. Alignment. 4
- 5. Format Cells Rows Column Sheets Headers, Footers, and Page numbering – Allows to modify the top and bottom of every page Page Break – To different the pages within worksheets. Spell Checker – Highlight the unrecognized words. Graphics - To embed illustrations and graphs. Protection – To manipulate unauthorized data values. Validation – Check the data to the given format. Font Specifications – To change fonts. Insert or Delete Worksheet. Print. Charts Pivot Table 5
- 6. Formula forbasic arithmetic Resizable formula bar Function AutoComplete Structured reference Easy access to named ranges Improved sorting and filtering. Office themes and Excel styles. Using theme. Using styles. Autosum. List AutoFill. AutoShapes. Cut & Paste. Search & Replace. Move & Copy 6
- 7. Wizard Dragand Drop Shortcut Menus. styles,. Comma – Two digits beyond a decimal place. Comma [0] – Rounds a whole number. Currency 7
- 8. Presentation Software An applicationprogram that facilitates preparation and presentation of information in the form of slides. A slides are single-screen images that contain texts, graphics and charts. A presentation program lets you create a set of slides and present them to an audience conveniently. 8
- 9. Presentation software Features East preparation of slides. Insert delete Slide animation. Preparation of speaker notes & handouts. On-screen slide shows. Improves effective communication. Organizes information easily. Reduces manual presentation processes. Increases communication with the audience. Outlining – For contents, arrangement and order. Sound and video – Audio or multimedia enhancement. HTML conversion – Presentations on the Web. 9
- 10. Annotations –Notes to individual slides. Embedded objects – WWW links. There are a larger selection of different layouts available. You can choose text styles to apply throughout your presentations on the master slide. The software comes with many different animations effects which can be used to add emphasis to presentation. The software comes with a large range of ready prepared template. It also has a large selection of slide transition effects that can be used when changing from one slide to the next. 10
- 11. Cut &Paste. Duplicate. View slide show. Find & Replace. Copy. Font Specifications – bold, Italic, Underline, font size. Footnotes & cross-references – Automates the numbering and placement. Graphics Headers, Footers, and Page numbering. Layout. Merges. Spell Checker. Thesaurus – Search for synonyms without leaving the ppt. Storyboarding – screenshots, links, import/export shapes Translator. Compare 11
- 12. Word Processing Software Itis known as a document preparation System. It is a programme where you can type and print documents. It has replaced the old typewriters. Software used to create and edit written documents. 12
- 13. Word Processing SoftwareFeatures Enter and Edit text. Word wrap Formatting Alter text alignment Line spacing Alter text style Alter page layout Alter page size Set Margins Grammar check Search and Replace Cursor Thesaurus Windows What you see is What you get – Exactly look when printed 13
- 14. Mail merge Create Template Spelling check Standard paragraph Page breaks Standard letter Tabulation and Tables Support for graphics and sounds Tables Special-purpose keys End Ctrl Alt Del Ins home 14
- 15. Cut &Paste. Page size. Search & Replace. Print. File Management Create Delete Move Search for files Font Specifications. Footnotes and cross-references. Graphics Headers, Footers and Page numbering. Layout. macros - Series of keystrokes. Merges. Tables and Contents and Indexes. 15
- 16. Free and OpenSource Software Open Source Software is a software that is free to use and which provides the original source code used to create it so that advanced users can modify it to make it work better for them. Examples • Linux • GIMP • KOffice • Mozilla Firefox 3.0 • Inkscape • Blender • OpenOffice.org 16
- 17. Proprietary Software Proprietary Software(Closed Source Software) means the company that developed the software owns the software and no one may duplicate it or distribute it without that company’s permission. Users have to pay to the software company if they want to use the proprietary software. Examples • Microsoft Office 2007 • Adobe Photoshop CS3 • Adobe Flash CS5 • Corel Office X3 • Windows 7 17
- 18. 18 Proprietary Software OpenSource alternative Microsoft Word, Excel, PowerPoint LibreOffice, OpenOffice Windows Media Player, Winamp, Real Player, iTunes VLC Microsoft Outlook Thunderbird Adobe Photoshop GIMP Adobe InDesign, Microsoft Publisher Scribus Adobe Illustrator Inkscape AutoCAD Free CAD Microsoft Visio, Smart Draw Dia Adobe Premiere OpenShot, Handbrake Apple Logic Pro, FL Studio Audacity
- 19. Open Source Softwarethat supports Spreadsheet, Word Processing and Presentation 19 Open office LibreOffice AbiWords FreeMind Gnumeric KOffice Google Docs
- 20. Compare and contrastFOSS over Proprietary Software Open Source Proprietary Low cost than building from Scratch Higher start-up cost More innovation Limited to the innovation of the few internal developers Tight security Comparatively Less Secure Customizability / Modifiability -> Better fit Limited flexibility No vendor lock-in Vendor owns software Purchased with its sources code Purchased without its source code Free Expensive license fees 20
- 21. Open source proprietary Caninstall software freely into any computer Must have a license from vendor before install into computers No one is responsible to the software Full support from vendor if anything Happened to the software No guarantee development will continued Entity to hold responsible for bugs, errors, and updates Source code available Black box- no source code provided Quick to set-up Lengthy set-up process scalable Hard to migrate Continued -> 21
- 22. Open source proprietary Multiplemodules and wide input Updating process may be complicated Security fixes not guaranteed Assured fixes to security issues Support not assured Better support Often cleaner and better code as can be seen by others Specific coding knowledge required Portable and adaptable Limited or no APIs May not be optimal for enterprise-level websites Built for enterprise-level sites Multiple modules and wide input More narrow input from developers Continued -> 22
- 23.