As a dental practice owner, you know all too well how expensive it is to run your office. Between equipment and supply purchases, payroll, lab costs, and advertising, you may worry if it's possible to maintain your profitability with all these variable costs.

1. How To Reduce Your Dental Practice's Overhead Costs

2. As a dental practice owner, you know all too well how expensive it is to run your office. Between equipment and
supply purchases, payroll, lab costs, and advertising, you may worry if it's possible to maintain your profitability with
all these variable costs.
While you are used to adapting your processes to new dental technology and products, you reducing the overhead
that inevitably comes with this territory is somewhat challenging. There are several ways to tackle wasteful
spending, such as going with new vendors for your supplies, but it's always best to evaluate how efficiently your
dental practice is managed.
Below are our top strategies to manage overhead that is impacting your bottom line and impeding practice success:
Top Strategies to Reduce Overhead in Dental Practices
Automate Your Scheduling

3. Does your practice have a VoIP phone system with SMS messaging capabilities? If so, get the most out of text
communications with your patients by automatically sending out scheduling requests and reminders. This can innovate
your entire recall process and save your front desk team time and sanity. That's because of the reduction in phone calls
they will have to make throughout the course of their day.
Patients can simply click an embedded link to your online calendar or respond back to set up or confirm their upcoming
visit. Adit's automated scheduling features enable your practice management system to automatically book treatment
dates based on our software interpreting patient text responses.
Centralize How You Communicate

4. Most dental offices rely on several methods of communication to reach out to potential and existing patients about
the latest treatments and special offers available. From traditional postcard mailers to radio ads and billboards, the
cost to engage your market audience using these channels is costly. When you add in secure two-way messaging,
emails, and digital marketing, it's easy to find your communication strategy disjointed and inefficient.
A state-of-the-art VoIP system that integrates with your practice management system, like Adit Voice, can bring all
of these channels into a centralized communication hub. This means substantial time savings for your team because
of smart routing technology, call recording, and auto populating a caller's information. These features keep your team
up-to-date on everything, from upcoming appointments, treatment history, account balances, and more.
Go Remote With Mobile PMS Apps
COVID-19 sent many dental practitioners scrambling to find viable options for continuing patient care during a major
global health crisis. If you were one of the thousands of U.S. practices that dealt with temporary closures, stringent
exposure prevention measures, and limited office hours, teledentistry was probably a lifesaver.
With mobile applications, dental professionals and their staff can continue seamless communications and complete
day-to-day administrative tasks while still providing quality dental treatments while out of the office. This saves time
on supplies, patient travel costs, and operational expenses associated with office visits.
Put Your Online Reviews To Work
In just the past ten years, digital marketing has transformed how dental practices engage their market audience. This
is mostly because people primarily search online for their dentists. Reviews left on sites like Facebook or Google My
Business are crucial to a prospective patient's decision to book an appointment with your clinic.

5. The more positive reviews you have, the better your search engine results page (SERP) ranking.
Make it a priority to get this feedback from your patients at the end of every visit by scheduling automated texts to
trigger once an appointment gets marked complete in your PMS. Not only is it a convenient reminder, but you can
embed a link in your message for quick access to your preferred review site.
Get All Your Flexible Payment Options Under One Platform
Reduce overhead from payment processor fees by consolidating your bill pay options under a single platform, like Adit
Pay. With this type of convenient application, your patients can still settle their accounts via a secure link or through
their patient portal at their convenience. You can have your current practice management system seamlessly integrate
with this software, which can automatically update patient account balances.

6. You should also consider investing in this platform option to go virtually paperless when it comes to billing. Imagine the
time saved if your team isn't constantly printing and loading invoices into envelopes to mail each month.
Streamline Workplace Collaboration With Internal Chat
How often do your employees need to track down another team member to get answers? Does this happen in the
middle of a patient's treatment experience? Ineffective communication leads to distractions, mistakes, and
organizational failures that impact patient experiences. Internal chat integrations can make a world of difference in
these areas and reduce the time lost trying to track down a team member.

7. This option also provides an innovative way to improve collaborative efforts, allowing your employees to keep
up-to-date on important matters discreetly when attending to a dental patient. All these benefits translate into saved
production time and happier patients thanks to reduced distraction. Your bottom line will love these advantages.
Discover What Contributes To Your Overhead Using Analytics
One of the quickest ways to identify inefficiencies in your office that lead to high overhead costs is by using practice
analytics. Dental companies have quickly discovered the invaluable nature of data collection and analysis like every
other industry. Using an intuitive practice analytics tool to evaluate everything from treatment trends, scheduling
efficiency, and patient communication can help you take actionable steps to address any issues impacting your monthly
spending.
This feature is especially helpful when it comes to staffing decisions. Learn what times of day are your busiest and save
on unnecessary variable costs, including payroll. Use this same tool to determine which patients have become inactive
and actively work to recall them. This can offset your overhead expense.
Reduce Your Postage Costs
If you have a VoIP system in your dental practice, make the most out of it and limit how much time gets wasted on
preparing and mailing physical paperwork. Instead, send electronic patient form requests via text message and receive
important intake paperwork sooner than later. This allows your team to identify any insurance or previous medical
history issues that could delay treatment and/or collection.

8. Using a platform like Adit Voice takes electronic form submission to the next level of efficiency. It integrates with your
current PMS and automatically routes received information to the patient's file. This means shorter wait times and less
workload on your front desk. The savings you will earn from using less postage supplies and streamlined productivity
will put a significant dent in your overhead.
Consider Focusing On Email Marketing
Dental practices often spend thousands every month on ad campaigns in hopes of capturing quality leads that will
convert into booked appointments. Regardless, if you're a new startup or have multiple branches throughout your state,
reducing marketing costs is always top on the list of spending cuts.

9. Email marketing may be a great alternative to the high cost of PPC ads. Consider optimizing your email outreach to
take on some of your advertising goals. This approach costs just a fraction of pay-per-click ads, and their
customizability offers you the same targeting capabilities.
Cloud-based practice management platforms like Adit offer advanced email marketing tools that make composing
email campaigns a breeze. Use pre-created templates or create your own with an intuitive dashboard. Need to send
out a batch or have segmented lists? No problem! Save time by importing patient information with just a few button
clicks.
Adit is Your Premier Solution to Decrease Dental Practice Overhead Costs
To truly address overhead spending in your dental office, you need the right practice management tools. It takes
more than buying fewer supplies and being conservative with energy to address this costly inevitability of running a
practice. You should take a big picture approach to how your clinic runs and the methodologies used to achieve your
financial goals.
Adit offers over 15 tech-forward practice management tools that will empower your dental business to run more
efficiently. From digital file management to billing and teledentistry, our team of expert developers continues to
innovate technological solutions to help you meet the ever-growing demands of the dental industry.
Learn more about how Adit practice management software can help you gain control of your business overhead costs
by requesting a free demo today.