The document outlines Dassian's Government Contracting Solution (GCS), designed to help contractors comply with U.S. government regulations while managing various contract types, modifications, and billing processes. It explains functionalities such as modification management, funding control, billing calculations, invoice generation, and reporting of contract performance and costs. Overall, GCS enhances contract management efficiency through automation and integration with standard SAP capabilities.

1. Government Contracting Solution
(GCS DP_046)
• 6900 East Camelback Rd.
Suite 805
Barbara McElnea Scottsdale, Arizona 85251
Director, Solution • Fax: 1-866-877-4705
Management • Cell: 914-299-7743
• Email: bmcelnea@dassian.com

2. Government Contracting Challenges
Contractors to the U.S. Government must be able to manage multiple
contract types in accordance with the strictest regulations, as defined
in the Federal Acquisition Regulation (FAR) and its supplements.
Managing Contract Modifications, Funding Control, Fees, Retentions
and ACRNs can be a challenge.
The Dassian Government Contracting Solution is designed to leverage the standard SAP capabilities
and to provide additional functionality for modification management as well as billing execution.

3. The Remedy – Dassian’s Government Contracting Solution
Extends a standard SAP contract with government specific
information.
Records contract modifications of contract value, funded value,
and period of performance.
Records external funding and allocates consumed funding during
billing.
Allows for costs to be placed on billing hold.
Performs government billing calculations of T&M rates, overheads, funding,
fees, and withholds during billing.
Delivered Government Voucher SF 1034/1035.
Reporting of contract performance and billed values.

4. GCS Contract Management
Contract
Billing Setup Rates Reporting
Setup
Cost Plus,
Time and Material
Fixes Price Contract Data: Ceilings GSA Rate Contract
Prime Cont. # Fee & Cost Schedules Performance
Retention Against
Modifications: T&M Billing Funding
Contract & Fees:
Fixed, Rates
Funding Value Invoice
Award, History
Contract
Incentive Billing
Modification Project Assign Overhead
Database for DCAA to CLINs ACRN
Reporting Rates
Distribution
ACRNs
Easier to Manage
Funding with
Contract
Performance
Dashboard and
Funding Alerts
Wednesday, March 20, 2013 4

5. GCS Flow Down – CAS FAR 52.230-2 & Other
Flow Down Data Populate Values Display Values In Supply Receiving
Fields On Contract Contract Objects
Displays Contract
Flow Down Fields Populate Values Displays Populated Data in Other SAP
Field Values Fields Replenishment
Contracts Contracts Objects
Field Groups Purchase
Sales Orders Sales orders
Specify Receiving Requisitions
Objects Flows Down from Purchase
Copy Functionality
SD document to SD Orders
document WBS
Elements
Maintain DCAA
compliance by passing Saves Procurement
to suppliers DPAS time by automating
Rating, Prime Contract, Prime Contract data
CAS clauses and other to Supply Line
requirements

6. GCS Billing
Review
Unbilled Initiate
Enables Direct
Cost/Billing
Billing Reporting
Billing to Payment Billing
Office thus Reducing Holds
A/R Aging and
Increasing Cash
Flow Review Billing Cum. Costs Approval
Unbilled Extracts Costs Allow Process
Costs from Project Funding
Ledger SF1034
Supports DCAA Control &
Audit with Reports Place on Will Not Ceilings SF1035
tying Source Detail Consider
to Invoice
Billing Hold Apply Rates
Unallowables Calculate Billed/Unbilled
or Costs on
Remove Fees & Cost Backup
Billing Hold
from Billing Retentions Report
Decreases Operating Hold Retroactive
Costs Thru Rate Adjust. Funding Alerts
Automation of
Invoicing Process
Increases Cash
Flow by Faster
Invoice Generation
Wednesday, March 20, 2013 6

7. Inside Dassian’s Government Contracting Solution
Contract Setup
Maintaining Rates
Entering Modifications Fees
Modification Reporting Billing Holds
Inception-To-Date
Billing
External Funding Sources
Forms, SF1034, SF1035,
SF1443, DD250
Alternate Billing Structure
Contract Reporting
Retentions Contract Flow Down

8. Contract Setup
Contract Setup Role:
Ordering Data –
Prime Contract, Task
Order, Delivery Order
Ext’d Contract Data –
Contract Type, DPAS
Rating, GSA Schedule,
Rate Decks
Contract Flow Down –
Customer Defined
Contract Fields

9. Entering Modifications
Modifications can have
incremental contract
values or funded
values:
1. Contract values or
Funded values can
be entered based on
Cost or Fees.
2. The values are
entered
incrementally and
the cumulative total
is displayed.
3. Values are entered at
the contract line
item level.

10. Modification Reporting
• The modifications are shown in a standard SAP ALV grid. The user can sort, summarize, group,
filter, choose columns to display and download to Excel.
• All modification data entry fields are available in this ALV grid.
• The change log history for each individual modification is available.

11. External Funding Sources
The External Funding Source tab is where customer supplied ACRNs are entered:
•The EFS Value is entered along with the priority.
•The billing process will distribute the invoice amounts against each EFS according to the
priority.
•A blank priority is a proportional distribution while a numeric priority is a specific
consumption sequence.

12. Alternate Billing Structure
The Alternate Billing Structure tab is used to define a billing structure independent of the
project accounting structure.
• Multiple project wbs elements from various project structures can be assigned to one
contract line item.
•The billing percentage can be defined so that one project wbs element can be billed against
multiple contract line items.

13. Retentions
The retentions tab is used to enter combinations of retained amounts that need to be
applied to an invoice but are not part of the modification entry process such as cost
withholds, fee withholds, and labor retentions.

14. Maintaining Rates: Flexible Pricing
T&M Labor Billing
Rates are
maintained
through Dassian’s
Flexible Pricing
Workbench.
The created rate
deck is then
assigned to the
contract in GCS.
These rates are
then applied
during Resource-
Related Billing.
All billing history is
maintained for
reporting.

15. Maintaining Rates: Overhead Rates
Overhead rates are
automatically
applied to the
contract based on
the value assigned
in the Contract
Setup 
Overheads field.
This is the field
which assigns the
correct overhead
rate deck for billing
purposes.

16. Fees
There are 3 fee
methods:
• Percent of Cost
• Per Hour
• Fixed Amount
Each contract item
can have many
fees.
Each fee can be
created as a Fixed
Fee, Award Fee or
Incentive fee.

17. Billing Holds
The billing hold
functionality is
available for all cost
plus and time and
material contracts.
Unbilled costs can be
placed on billing hold
to exclude from the
invoice.

18. Billing Holds Cont’d
• The billing hold report serves as a report of unbilled items as well as an application
used to place items on billing hold to exclude from the invoice.
• It is possible to place partial amounts or quantities on billing hold.

19. Inception-To-Date Billing
GCS CP & TM billing is
inception-to-date:
• Invoices cost values
ITD.
• Subtracts previously
billed values.
• EFS distribution based
on priority.

20. Invoice Public Voucher SF1034/SF1035
SF1034/1035 provided
that can be modified to
suit each customer
implementation

21. Invoices Progress Payment and DD250

22. Contract Reporting: Billed Cost / Unbilled Cost
The Billed Cost Report shows all of the costs that have been invoiced and their ITD
values as well as current billed values on the invoice
The Unbilled Cost Report shows the costs that have yet to be invoiced. Partial
Billed and Billing Hold indicators provide more details

23. Contract Reporting: Contract Performance & Invoice History
The Contract
Performance Tab
shows the overall
performance of
the contract
against the
contract values
and funded values.
The Invoice
History tab shows
the details of each
invoice including
the invoice
number, voucher
number and billing
values.

24. Summary – GCS The Solution for Government Contractors
• Mods, ACRNs,
Alternate
Contract setup Billing
Extends a standard Structure
Records and reports
SAP contract with
contract modifications
government specific
and ACRNs
contract data
• TM Rates, OH
Rates, Fees,
Billing setup Retentions
Enter Fees, OH Rates,
TM Rates and Allows for costs to be
Retentions which are placed on billing hold
used for billing
• Billing Data, Billing Holds,
Resource-Related Billing
Performs government Billing (RRB)
Reporting of contract
billing calculations of performance,
various costs during modifications, billed /
resource-related unbilled costs Reporting
billing
• Contract Performance, Invoice
History
• Billed / Unbilled Cost Report
• Modification History

25. Thank You!
• 6900 East Camelback Rd.
Dan Murphy, Suite 805
Scottsdale, Arizona
President 85251
• Fax: 1-866-877-4705
Barbara McElnea • Email:
Director, dmurphy@dassian.com
Solution • Email:
Management bmcelnea@dassian.com