The document provides guidance on creating a professional PowerPoint presentation in 14 steps: 1) Prepare by organizing relevant files and documents, 2) Create an outline, 3) Find relevant images to represent outline points, 4) Download relevant video/audio, 5) Customize the ribbon toolbar, 6) Design slide masters for consistency across slides, 7) Populate slides with titles from the outline, images, diagrams, and linked files from the organized folder, 8) Animate text and images, 9) Add transitions between slides, 10) Preview the presentation for consistency in formatting, fonts, colors, animations, and transitions before presenting.

1. Creating a Professional
PowerPoint

2. Preparation
 Make a folder to
gather all
information
 Save/move
documents, Excel
files, regulations,
reports, .pdf files,
etc. that are relevant
here

3. Outline
 Organize your
thoughts in logical
order
 Write main ideas as
abstract/concrete
words
 These words will be
used for your image
search
 Save the outline in
the folder you created

4. Outline (cont.)
 Beside each main
point, write words
that represent it
– EX: if poor returns
were due to new
government
regulations, then
write “govt regs”

5. Relevant Images
 Use Bing Images to
find relevant photos
 Search for the key
words you identified
in your outline
 Right <click> the
image and choose
<Open Link in New
Tab>
 In the new tab, <click>
the image

6. Relevant Images (cont.)
 When the image
opens, right <click>
and choose <Save
Picture As>
 Choose the folder
you created
 Name the photo the
same as your key
word search.

7. Download Video/Audio
 Capture your
audience’s attention
 Appeal to the emotion
 Perk up the
presentation
 Choose video/audio
that enhance your
ideas/outline
 Download and save in
the folder you created

8. Download Video/Audio (cont.)
 Resources
– Video
– Podcasts
– Music
 Video/Audio
Converter
– Zamzar
– Internet is unreliable
or unavailable
– Download directly to
your computer

9. Prepare the Ribbon Toolbar
 Now open PowerPoint
 Click on the arrow on
the ribbon
 Choose the
commands you use
most often
 Choose <More
Commands> for
additional shortcuts

10. Design the Slides
 On the upper tabs,
select <View>
 Select <Slide
Master>
 On each slide
master, select the
font size and color,
bullets, titles, etc.
for each style.

11. Design the Slides (cont.)
 Consistency is key
 All fonts should be at
least 30 pt.
 No more than two levels
for bullets
 Titles should be 40-60 pt
 Use cool colors
(blues/greens/grays)
 Do NOT add
pictures/words to the
master slides

12. Design the Slides (cont.)
 Format the
background
(Personal Options)
– Right <click> on the
slide
– Choose <Format
Background>
– Select the desired
options
– Click <Apply to All>

13. Design the Slides (cont.)
 Format the
background
(Templates)
– Click the <Design> tab
at the top of the page
– Choose the template
you would like to use
– OR go here: MS Office
PowerPoint
Templates

14. Design the Slides (cont.)
 Exit <Master Slide>
by selecting <slide
sorter> view in
bottom right corner

15. Making the Presentation
 All of the
information you
need is in the folder
you created
 We are ready to
begin creating the
PowerPoint
 Clean and Simple is
our motto

16. Key Words
 Titles come from the
outline
 If you MUST use
bullets:
– Fewer than 6 per
page
– Fewer than 6
words/line

17. Key Words
 Should be big, bold
– No smaller than 3236 pt
– Need to be seen
across the room
 Should appeal to
emotion

18. Pictures Tell the Story
 Let the IMAGE do
the work that
bulleted lists cannot
 Be a minimalist in
text
 Should also appeal
to emotion
 Should be relevant
to the title

19. Diagrams/Graphs
 Should be easy to
read
 Should be unique
 Should use bold,
bright colors
 Innovative manner
to convey important
information

20. Diagrams/Graphs
Enter your data in Excel and
name the X/Y axes. It will
automatically be inserted
into your PowerPoint.
Click this bar
graph so you can
create a graph
with your data
 To insert a graph, click
the graph icon
 On the menu, choose
the graph you would like
to create with your data
 When the Excel sheet
opens, enter your data
and name the x/y axes
 A graph will appear in
your PowerPoint with
your data

21. Inserting Links
 Go to the <Insert>
tab
 Choose <Hyperlink>
 Choose the item you
wish to include from
the folder you
created
 Name the link in the
line <Text to
Display>
Name
the link
here
Choose the
document here
Choose
the
document
location
here
Type the web
address here

22. Inserting Links (cont.)
 Names of links
should be one or
two words
 Linked files should
be downloaded on
your computer
 All files should be in
one folder with your
presentation

23. Transitions
 Anywhere in the
presentation click
<Animations> tab
 Choose the transition
you would like for the
slides to transition
from one to the next
 Choose the speed you
would like for the
transition
 Select <Apply to All>

24. 3. Select
<Add Effect>
Animations
1. Highlight
the text you
will animate
4. Select how
you would
like it to
appear
2. Select
<Custom
Animation>
 Animate text and
pictures
 <Animations> Tab
 Select the text or picture
you want to appear
 Select <Custom
Animation>
 Select <Add Effect>
 Select the effect you
want and the speed/how
it will appear (mouse
click, timer, etc)

25. Consistency
In font size
In use of bullets
In use of photos/size
In transitions/
animations
 In color scheme
 Preview your
PowerPoint multiple
times alone and with a
colleague to test it out
before presenting
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