This document provides information for alumni of Brunel University London who are interested in volunteering by organizing alumni events and activities. It discusses the roles of Alumni Associates and Contacts in coordinating local alumni networks. Guidelines are provided on starting an international alumni chapter, including tips for leadership, communication, and event planning. The university's Development and Alumni Office pledges support through resources like event promotion, online networking platforms, and contacting local alumni. The document aims to strengthen connections between Brunel and its global alumni community.

1. Brunel University London
A guide for
Brunel University London
Alumni Associates and Volunteers

2. At Brunel University London, we value our life-long connection with our alumni. The
goal of the Development and Alumni Relations Office and the Alumni Association is to
promote lasting, engaging and mutually beneficial relationships between the
University and our alumni.
Wherever you live, we are committed to providing opportunities for you to stay
connected to Brunel and your fellow alumni. Whether you find yourself in Accra,
Ghana or Victoria, Canada, we want you to be a part of our global network.
Brunel University London graduates in the UK and around the world help to keep our
alumni network strong through their participation as Alumni Associates and Contacts.
These dedicated individuals organise social events, professional networking
opportunities and other activities for alumni. They also help with student recruitment
efforts and serve as ambassadors for Brunel in their local communities. Alumni groups
and volunteers are a worldwide network of institutional ambassadors. Groups provide
a point of contact for alumni new to an area, help develop your personal, social and
professional networks and keep you in touch with Brunel.
How can you get involved? Read this guide!
This toolkit serves as an introduction to getting involved with alumni volunteering,
with information about organising events in your local area, how to establish an
alumni group and what the Development and Alumni Office can do to help you.
We appreciate your interest and look forward to working with you to further
strengthen Brunel University London’s connection with the global alumni
community.
Katharina Stobbs
International Alumni Officer
T +44(0)1895 265633 | E katharina.stobbs@brunel.ac.uk
HOW CAN I HELP?
What does an alumni associate do?
• Helps to run an International Chapter
• Organises social events and activities for alumni in the region
• Provides opportunities for professional networking and for alumni to offer their skills
and expertise
• Helps Brunel maintain an accurate record of alumni in the region
• Strengthens the relationship between Brunel and its former students
• Helps to promote Brunel University London on a local and regional level
• Provides links between prospective, current and past students
What does an alumni contact do?
In some areas the numbers of alumni do not make a local group feasible. In these cases,
Brunel has an alumni contact instead. Their role includes:
• Being a point of contact in the region for enquiries from alumni and students
(e.g. for advice on moving to the area or what it is like to study at Brunel University
London)
• Assisting University staff when visiting the region (e.g. to attend Recruitment Fairs)
Why start an International Chapter?
There are more than 120,000 Brunel alumni across the world, in 100 different
countries. Whether you are interested in social or professional networking events, a
chapter in your country will enable you to meet some fascinating people with whom you
already have something in common: Brunel!
Setting up a successful international chapter takes time and dedication, but it is also fun and
extremely rewarding.
Networking – meet other Brunel alumni working in various fields. Networking can lead to
business collaborations, or professional development opportunities. Whether you are
seeking a new member of staff or looking for a new job, an alumni chapter will enable you
to meet people you could work with, who could recommend you, or who know of vacancies
or good candidates.
Mentoring – meet inspirational and experienced people who could act as a mentor. Or
experience the fulfilment often found in helping others to learn from your experience.
Welcoming – meet alumni that are new to the area or the country, who may need advice,
recommendations or just a friendly group to help them feel settled.
Reminiscing – relive your Brunel days, share and compare memories, photos and
experiences with friends old and new.
Socialising – make new friends in your area and expand your social circles.

3. Establishing an Alumni Chapter - it’s as easy as 1, 2, 3...
Step 1
Please contact the Development and Alumni Office to discuss your ideas. We will
provide you with information about the number of alumni who are in your region.
The next step is to establish yourself (or someone else) as the alumni associate.
Step 2
A good way to start an Alumni Group is to invite your fellow graduates to an informal
gathering. Once you have decided on a date, time and location, we will contact your
fellow alumni introducing the new alumni associate and invite them to the gathering.
The alumni associate will act as the contact person for the event.
Step 3
From those who attend the first event, you will be able to build a group of volunteers
who will share the responsibility of organising more events in the future. Alumni
chapters are encouraged to organise events which are informal, inclusive and
financially sustainable.
Ideas for Alumni Activities
• Theme parties (Canada Day, Independence Day, Halloween, St George’s Day)
• Regularly scheduled gatherings (Monthly pub nights, dinners/luncheons)
• Networking receptions
• One World Week celebrations (in partnership with the Union of Brunel Students)
• Welcome parties for new alumni to your area
• University fundraisers (Start a chapter scholarship/bursary)
• Informal seasonal get-togethers (Christmas, Thanksgiving, Rosh Hashanah, Holi,
Eid ul Fitr etc)
What is involved in running a chapter?
Leadership – you will need an Alumni Associate to be the main point of contact for
new members and to drive the group’s activity. The Associate will also be responsible
for notifying the Alumni Office with information about events taking place and
members joining the group. You may have more than one associate to share the
responsibility. The associate’s email address will be published on our webpage so that
alumni can get in touch (you may prefer to set up a separate email account for this
purpose, but you must monitor it regularly).
Events – whether you want to meet up monthly or less frequently is up to you and
the other group members, but we would recommend that you run at least two events
per year – this will ensure you keep people interested and do not lose touch.
Communication – we will set up an online group for your chapter on Facebook, where
you will be able to connect with each other, share photographs of events and
promote any upcoming gatherings you may be having.
Finances – Unfortunately, due to the large number of alumni chapters within the
alumni association, we are unable to provide a great deal of financial support. Your
chapter must aim to be self-financing. Applications for funding will be considered on a
case-by-case basis. Please contact us for more information.

4. HOW WE WILL SUPPORT YOU...
Contacting Alumni
We will get in touch with
any alumni we know to
be living in your area, to
encourage them to contact
you and join your group.
Listing
We will include any of your
events in our
comprehensive list of
international and special
interest chapter groups.
Event Publicity
We will help to publicse
your events on our events
calendar, university
communications and social
media sites. If events are
ticketed, we will also take
care of registrations and
payments (if applicable).
Venues
If you are struggling to find
a suitable venue for your
event, we may be able to
help with suggestions.
Visitors
We will let you know if
Brunel staff and/or
academics are visiting your
area so that your
members have the oppor-
tunity to meet with them if
they wish.
Communications
We will contact group
coordinators twice a year
with a newsletter about all
our international groups
to give you ideas for best
practice. This will also
be a chance for you to
share your own ideas with
others.
Online community
We will set up a Facebook
community for you where
you can interact with other
chapter members through
wall posts and the sharing
of photographs. Please
notify us if you have a
group set up elsewhere on
the internet.
Visitors
We will notify you if Brunel
staff are visiting the area
so that your members
have the opportunity to
meet with them if they
wish.
Help
We will be here to help
you with any queries you
have and will offer our
advice for running the
group.
One World Week is a week-long campus-wide event to celebrate Brunel University
London’s multicultural community of staff and students from over 110 countries
worldwide. Its aim is to create an engaging environment to promote integration and
help to educate others whose cultures and traditions differ from their own. Brunel
students, staff and local community will be involved in nearly 100 events over a five
day period and each day is dedicated to one continent: Europe, the Americas, Africa,
Asia and Middle East, Australasia.
Though the campus celebrations of this exciting festival are a staple of the University
calendar, this is the first year that we are inviting alumni from across the globe to join
us in this wonderful event. This year, we want to emphasise the depth and breadth of
our global network. Brunel is amongst the most international of all universities in the
UK, with alumni in over 100 countries world-wide. We want to showcase our diverse,
eclectic and talented alumni and bring our international community together for a
truly global celebration.
Despite the diverse geographies involved, we hope that each alumni event which
takes place around the world shares a common identity and that all our participants
feel connected to the wider unviersity community.
Whether the attendees at your event have been attending alumni events since their
graduation, or it is their first ever alumni event, we hope that the experience will
encourage them to play an active part in the alumni community and help us grow this
Brunel tradition.
ONE WORLD WEEK
One World Week 2016

5. Serving as an alumni volunteer is a wonderful way to give something back to your university. The
efforts of the Brunel Alumni Association play a very meaningful role in the support of recruitment
and fundraising efforts. Most importantly however, they promote the interests of Brunel’s global
alumni community.
To ensure both quality and our adherence to fairness and equality, the Development and Alumni
Relations Office has developed the following Code of Conduct, Policies and Procedures.
Code of Conduct
All alumni volunteers are ambassadors of Brunel University. As such, they carry the responsibility of
positively contributing to the reputation of the University.
Volunteers agree:
• To first and foremost strive to achieve the highest quality, effectiveness and dignity in both the
process and products of volunteer service without promoting self-interests.
• To recognise that, when identifiable as a part of the Brunel University London Alumni
Association, volunteer behaviour and actions reflect on the organisation. Volunteers will
demonstrate passion and commitment to the organisation and will refrain from public criticism
of fellow volunteers, paid staff or the organisation.
• To understand and be committed to the mission and objectives of the Brunel Alumni
Association
• To provide feedback to assist in the continued quality improvement of the alumni community
network and the volunteer program.
• To contribute to a welcoming and safe volunteering environment by demonstrating respect and
fair treatment without regard to gender, place of origin, sexual orientation, age, religion,
political belief, ethnicity, physical or mental ability, or economic status and refraining from the
use of profane, insulting, harassing or otherwise offensive language.
Policies and Procedures
Volunteers are responsible for maintaining the confidentiality of all information they are exposed
to while serving as a volunteer, whether this information involves a staff person, volunteer,
customer, student, donor or alumnus or involves the overall business of the Brunel Alumni. Breach
of confidentiality will be cause for termination of the volunteer assignment. The University is
governed by UK Data Protection Law and will apply this in all its dealings.
Agreement
By signing this document I acknowledge that I have read and understood the above code of
conduct, policies and procedures. On behalf of the volunteer members of the regional group
(chapter), I agree to follow the above policies and practices.
Signed ________________________________________
Regional group __________________________________
Date _____________________
CODE OF CONDUCT, POLICIES AND PROCEDURES
Name: …………………………………………………………………………………………………
Date: ………………………………………… City: …………………………………………..
Amount Requested: ……………………………………………………………… (£500 Max)
Anticipated number of attendees:…………………………………………………………….
Of this overall number, how many will be
Alumni: ………………………………………………………………………..
Partners/Guests: ………………………………………………………….
Current/future students: ……………………………………………..
What is the planned format for your event? (e.g. venue, guest speaker (if applicable),
topic)
……………………………………………………………………………………………………………………………………
…………………………………………………………………………………………………………………………………
…………………………………………………………………………………………………………………………………
……………………………………………………………………………………………………………………………………
…………………………………………………………………………………………………….................................
If awarded, what will the funding be allocated towards? (e.g. venue hire, catering,
speaker etc)
……………………………………………………………………………………………………………………………………
………………………………………………………………………………………………………………………………….
.…………………………………………………………………………………………………………………………………
…………………………………………………………………………………………………………………………………….
……………………………………………………………………………………………………..................................
How will this funding assist you in achieving the objectives of One World Week?
……………………………………………………………………………………………………………………………………
…………………………………………………………………………………………………………………………………
…………………………………………………………………………………………………………………………………
……………………………………………………………………………………………………………………………………
………………………………………………………………………………………………….....................................
Do you need this money in advance or would it be possible for us to reimburse you
following submission of a receipt?
……………………………………………………………………………………………………………………………………
……………………………………………………………………………………………………………………………………
……………………………………………….........................................................................................
FUNDING REQUEST FORM

6. alumni@brunel.ac.uk
www.brunelalumni.com
+44 (0)1895 265633
www.facebook.com/brunelalumni
Official Brunel Alumni Group
www.twitter.com/brunelalumni
Brunel University Alumni
Brunel University London
Uxbridge
Middlesex
UB8 3PH
United Kingdom
+
8
@
(
WHAT’S NEXT?
We hope that this information pack has sparked your interest in
becoming invovled with the Brunel University London
Alumni Association.
All you need to do now is contact our office and we can begin...