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Things to outsource to a virtual
assistant
The virtual industries have incorporated the trend of outsourcing
work for quite some time. Well, you may have heard of a myth that
you require less manpower in the virtual working ecosystem.
However, it is not exactly the truth. You can achieve the work more
efficiently if you outsource the work judiciously to the best virtual
assistant services providers. A number of tasks can be outsourced on
the virtual platform. Recruiters have to appoint candidates for the
role and not for the task. Every business house looks for a team, and
sometimes it is necessary to do some permutation-combination
among the employees to achieve the right balance in the team.
Specialization is as important in the virtual world as it is in the real
world. Here are 101 things to outsource to a virtual assistant. The
very basic thing is being acquainted with the tasks that should be
outsourced. So, this is a must read for you.
The job titles are divided into six major groups, and there are
subdivisions among each of these. However, below mentioned is the
general classification.
 Virtual assistant (General)
 Copywriter or content writer
 SEO expert or web marketer
 Audio and video editor
 Graphic designer or web designer
 Web developer
No single person can tackle the entire task alone and this fact must
be accepted. Evidently, specialization is necessary to accomplish the
work. The different roles to be played by the professionals are
discussed below.
Virtual assistant (General)
Tasks related to email and schedule
management
Communication matters a lot for getting new customers and
retaining the active ones. Entrepreneurs need to tackle emails with
professionalism and care. It is a time-consuming task and the general
virtual assistant professional needs to perform the duty with
patience. The main tasks associated with email and schedule
management include but are never limited to the following:
1. Filtering the emails and managing the spam mails
2. Building the database and updating CRM or contacts
3. Inviting people through greeting cards, e-cards and other online
mechanisms.
4. Providing professional support to chat, answering service emails of
customers, dealing with tickets and other requirements of the
clients.
5. Scheduling the appointments
6. Managing the calendar
7. Reminder Services
8. Planning and management of travelling
File storage and organizational tasks
Storing and organizing the work as a part of virtual assistance
services require skill and dexterity. Here are the tasks to be
performed by the professional in this regard.
9. Optimizing the Dropbox or Google Drive
10. Creating and managing spreadsheets
11. Entering data to Word file or to Google documents
12. PDF Conversion, merging and splitting
13. Preparing PowerPoint or keynote presentations
Administrative and Blogging Tasks
Administration is really crucial and any pitfall in this area can cause
significant damages. Same is the case with blogging related tasks as it
is an opportunity to connect with your customers and prospects on
an informal note. The tasks under administrative and social media
virtual assistant services tasks include:
14. Audio and video files transcription
15. Formatting and making the layout ofsimple eBook
16. Setting up online minutes for meeting
17. Creating reports
18. Creating forms
19. Creating document templates
20. Online studies
21. Data mining, data development and generation of leads
22. Duties of receptionist
23. Moderating comments of blogs
24. Adding images as well as tags to different blog posts
25. Managing blog publishing
26. Checking voicemails
27. Sending invoices to clients
28. Basic level of bookkeeping and accounting
29. Private everyday jobs assistance or virtual assistant personal
tasks
30. Training and project management tasks
31. Project managing and supervision among employers and group
members
32. Preparation of the instruction supplies
33. Instructing new employees
34. Tracking and monitoring deadlines
35. Managing social media
36. Creating groups and fan pages on Facebook
37. Scheduling and posting Facebook insights
38. Facebook page promotion
39. Interpreting and collecting Facebook insights
40. Starting Twitter accounts
41. Overseeing and growing twitter follower’s list
42. Arrange tweets and trace citations and hash tags
43. Creating and managing LinkedIn profiles
44. Creating images for Pinterest
45. Scheduling pins and tracing them
46. Creating and managing YouTube profile
47. Uploading videos on YouTube
48. Moderating comments on YouTube
49. Uploading audios, photos and videos etc. to various sites and social
media
50. Answering queries and e-mails and chats online
51. Creating presentations for SlideShare
Email Marketing
Digital marketing through emails include the following tasks:
52. Creating new lists in software
53. Creating and planning emails for broadcast
54. Adding and removing subscribers
55. Editing the follow-up related communications and managing
auto-responders
56. Editing and proofreading the emails
57. Managing email newsletters
Audio and video editor
This trend is recent but very effective. The concerned professionals
offering virtual personal assistant services have to perform the
following tasks to reduce your burden:
58. Editing audio files at the basic level
59. Addition of intro’s and outro’s to videos
60. Removal of backdrop clatter from video and audio
61. Basic editing using Photoshop
62. Setting up of Podcast in iTunes
63. Power Press installation
64. Podcast placing in blog post
Copywriter or Content writer
Online marketing strategies remain incomplete without quality
content. No matter whatever you do, if words are not strategically
used, your campaigns may nosedive. The role of a content writer
includes:
65. Creating content for blog posts
66. Ghost writing or guest blogging
67. SEO content writing or copywriting
68. Writing press releases
69. Writing newsletters
70. Brochures, product catalogues, flyers etc.
71. Submission to directory
72. Spinning of articles
73. Marketing of articles
SEO expert or webmaster
The webmaster is responsible for securing a top rank for your
website. This is very important as well because the competition in
online world is continuously increasing and thousands of websites
are registered every day. To be found matters more these days and
simple existence in web has become futile.
The key tasks to be accomplished by an SEO expert are:
74. Analysis of the website
75. Analysis of competitor
76. Research of keyword for writing effective blog content
77. Tweaking of landing page to make it in line with SEO or
creating an SEO friendly landing Page.
78. Sitemap submissions
79. Submission to Web master
80. Off-site optimization
81. On-site optimization
82. Creation of a social bookmarking tracking sheet
83. Social Bookmarking
84. Forum Participation or moderation
85. Blog commenting
86. Google analytics on weekly or monthly basis
87. Creating links and backlinks
88. Keyword ranking report monitoring on monthly basis
Graphic or web designer
The role of a web designer is crucial for a website. It includes:
89. Website designing
90. Designing images of infographics
91. Designing logos, ebook covers, icons, banners, and headers
92. Creating landing, opt-in or sales pages
93. Editing of basic video
Web developer
The web developer is responsible for the enhancement of the
website, so that it attracts more traffic. The role of a web developer
includes:
94. Supporting and developingWordPress websites
95. Installing themes and all needed plug-ins in WordPress
96. Customizing WordPress theme
97. Enhancement of functionality and plug-in of WordPress
98. Maintenaning the website, monitoring the safety and
troubleshooting the problems
99. Integration of CRM and social media
100. Integration of payment gateway
101. Installing and supporting a system of email ticketing.
All these tasks need to be outsourced to able professionals, thereby
creating a team. The right combination of professionals creates a
balanced pool of talents that is effective in taking you close to your
goals. Specialization is the key behind the success of the company.
Obviously cost too matters and hence you should ensure that the
virtual assistant services rates charged are reasonable.
About Proglobalbusinesssolutions
Leading virtual assistant services provider in India offering VA
administrative, executive, personal assistant services for various
businesses at low pricing. Contact us for free quote today .

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Things to outsource to a virtual assistant

  • 1. Things to outsource to a virtual assistant The virtual industries have incorporated the trend of outsourcing work for quite some time. Well, you may have heard of a myth that you require less manpower in the virtual working ecosystem. However, it is not exactly the truth. You can achieve the work more efficiently if you outsource the work judiciously to the best virtual assistant services providers. A number of tasks can be outsourced on the virtual platform. Recruiters have to appoint candidates for the role and not for the task. Every business house looks for a team, and sometimes it is necessary to do some permutation-combination among the employees to achieve the right balance in the team.
  • 2. Specialization is as important in the virtual world as it is in the real world. Here are 101 things to outsource to a virtual assistant. The very basic thing is being acquainted with the tasks that should be outsourced. So, this is a must read for you. The job titles are divided into six major groups, and there are subdivisions among each of these. However, below mentioned is the general classification.  Virtual assistant (General)  Copywriter or content writer  SEO expert or web marketer  Audio and video editor  Graphic designer or web designer  Web developer No single person can tackle the entire task alone and this fact must be accepted. Evidently, specialization is necessary to accomplish the work. The different roles to be played by the professionals are discussed below. Virtual assistant (General) Tasks related to email and schedule management Communication matters a lot for getting new customers and retaining the active ones. Entrepreneurs need to tackle emails with professionalism and care. It is a time-consuming task and the general virtual assistant professional needs to perform the duty with patience. The main tasks associated with email and schedule management include but are never limited to the following:
  • 3. 1. Filtering the emails and managing the spam mails 2. Building the database and updating CRM or contacts 3. Inviting people through greeting cards, e-cards and other online mechanisms. 4. Providing professional support to chat, answering service emails of customers, dealing with tickets and other requirements of the clients. 5. Scheduling the appointments 6. Managing the calendar 7. Reminder Services 8. Planning and management of travelling File storage and organizational tasks
  • 4. Storing and organizing the work as a part of virtual assistance services require skill and dexterity. Here are the tasks to be performed by the professional in this regard. 9. Optimizing the Dropbox or Google Drive 10. Creating and managing spreadsheets 11. Entering data to Word file or to Google documents 12. PDF Conversion, merging and splitting 13. Preparing PowerPoint or keynote presentations Administrative and Blogging Tasks
  • 5. Administration is really crucial and any pitfall in this area can cause significant damages. Same is the case with blogging related tasks as it is an opportunity to connect with your customers and prospects on an informal note. The tasks under administrative and social media virtual assistant services tasks include: 14. Audio and video files transcription 15. Formatting and making the layout ofsimple eBook 16. Setting up online minutes for meeting 17. Creating reports 18. Creating forms 19. Creating document templates
  • 6. 20. Online studies 21. Data mining, data development and generation of leads 22. Duties of receptionist 23. Moderating comments of blogs 24. Adding images as well as tags to different blog posts 25. Managing blog publishing 26. Checking voicemails 27. Sending invoices to clients 28. Basic level of bookkeeping and accounting 29. Private everyday jobs assistance or virtual assistant personal tasks 30. Training and project management tasks 31. Project managing and supervision among employers and group members 32. Preparation of the instruction supplies 33. Instructing new employees 34. Tracking and monitoring deadlines 35. Managing social media 36. Creating groups and fan pages on Facebook 37. Scheduling and posting Facebook insights 38. Facebook page promotion 39. Interpreting and collecting Facebook insights 40. Starting Twitter accounts 41. Overseeing and growing twitter follower’s list 42. Arrange tweets and trace citations and hash tags
  • 7. 43. Creating and managing LinkedIn profiles 44. Creating images for Pinterest 45. Scheduling pins and tracing them 46. Creating and managing YouTube profile 47. Uploading videos on YouTube 48. Moderating comments on YouTube 49. Uploading audios, photos and videos etc. to various sites and social media 50. Answering queries and e-mails and chats online 51. Creating presentations for SlideShare Email Marketing Digital marketing through emails include the following tasks: 52. Creating new lists in software 53. Creating and planning emails for broadcast 54. Adding and removing subscribers
  • 8. 55. Editing the follow-up related communications and managing auto-responders 56. Editing and proofreading the emails 57. Managing email newsletters Audio and video editor This trend is recent but very effective. The concerned professionals offering virtual personal assistant services have to perform the following tasks to reduce your burden: 58. Editing audio files at the basic level 59. Addition of intro’s and outro’s to videos 60. Removal of backdrop clatter from video and audio
  • 9. 61. Basic editing using Photoshop 62. Setting up of Podcast in iTunes 63. Power Press installation 64. Podcast placing in blog post Copywriter or Content writer Online marketing strategies remain incomplete without quality content. No matter whatever you do, if words are not strategically used, your campaigns may nosedive. The role of a content writer includes: 65. Creating content for blog posts
  • 10. 66. Ghost writing or guest blogging 67. SEO content writing or copywriting 68. Writing press releases 69. Writing newsletters 70. Brochures, product catalogues, flyers etc. 71. Submission to directory 72. Spinning of articles 73. Marketing of articles SEO expert or webmaster The webmaster is responsible for securing a top rank for your website. This is very important as well because the competition in online world is continuously increasing and thousands of websites are registered every day. To be found matters more these days and simple existence in web has become futile. The key tasks to be accomplished by an SEO expert are:
  • 11. 74. Analysis of the website 75. Analysis of competitor 76. Research of keyword for writing effective blog content 77. Tweaking of landing page to make it in line with SEO or creating an SEO friendly landing Page. 78. Sitemap submissions 79. Submission to Web master 80. Off-site optimization 81. On-site optimization 82. Creation of a social bookmarking tracking sheet 83. Social Bookmarking 84. Forum Participation or moderation 85. Blog commenting 86. Google analytics on weekly or monthly basis 87. Creating links and backlinks 88. Keyword ranking report monitoring on monthly basis Graphic or web designer The role of a web designer is crucial for a website. It includes: 89. Website designing 90. Designing images of infographics 91. Designing logos, ebook covers, icons, banners, and headers 92. Creating landing, opt-in or sales pages
  • 12. 93. Editing of basic video Web developer The web developer is responsible for the enhancement of the website, so that it attracts more traffic. The role of a web developer includes: 94. Supporting and developingWordPress websites 95. Installing themes and all needed plug-ins in WordPress 96. Customizing WordPress theme 97. Enhancement of functionality and plug-in of WordPress 98. Maintenaning the website, monitoring the safety and troubleshooting the problems 99. Integration of CRM and social media
  • 13. 100. Integration of payment gateway 101. Installing and supporting a system of email ticketing. All these tasks need to be outsourced to able professionals, thereby creating a team. The right combination of professionals creates a balanced pool of talents that is effective in taking you close to your goals. Specialization is the key behind the success of the company. Obviously cost too matters and hence you should ensure that the virtual assistant services rates charged are reasonable. About Proglobalbusinesssolutions Leading virtual assistant services provider in India offering VA administrative, executive, personal assistant services for various businesses at low pricing. Contact us for free quote today .