The purchase process for an electronics company involves generating a purchase quotation that is sent to vendors, selecting the best acknowledgement to send a purchase order to, and generating a goods receipt purchase order upon receiving the goods from the vendor. An invoice is then generated based on the acknowledgement and purchase order, which can be an A/P invoice or reserve invoice, and any damaged goods returned are documented with a credit memo or goods return.

1. Purchase Process for Electronics Company
 Purchase Quotation: we first know the electronics Vendors and generate & send
a Purchase quotation to all the Vendors.
We specify the quantity required for us, delivery date and unit price should be
mentioned.

2.  The Vendors who can deliver the product with in time they will acknowledge or
reply to the Quotation.
 Purchase Order: From the Acknowledgements we will decide the Best of it and
send a Purchase Order specifying the Discount also.
The Purchase order can be created from purchase quotation.

3.  The Vendor will respond and acknowledge us.
 Goods Receipt PO: Based on this we will generate a Goods Receipt PO.
After Receiving the Goods we generate a Goods Receipt PO based on the Purchase
Order.

4. A/P Invoice: The Invoice generation is of two types based on the Vendor.
They are:
 A/P Invoice
 A/P Reserve Invoice
 A/P Invoice: We will generate an Invoice based on the acknowledgement.
 A/P Reserve Invoice: This is like Pre Payment Process.

5.  After delivering the goods to us we will check whether the goods are delivered as
mentioned in the order
 If any damaged goods are there we will generate a goods return or credit memo
Note: It will be of two cases
 Give money
 Replace the product

6. A/P Credit Memo:
This is for initial stage after building a relationship with Vendor. We will place
Purchase order and they will give some Credit limit to us.
This process repeats from the Purchase Order.