1. 1
Ministry of Commerce European Union
Government of the People’s
Republic of Bangladesh
Bangladesh Trade Policy Support Programme
EuropAid/128513/C/SER/BD
CRIS Decision DCI-ASIE/2008/19619
PUBLIC DIRECT DECENTRALISED OPERATION
INDIVIDUAL COMMITMENT No: 301931
PROGRAMME ESTIMATE No.3
OPERATIONAL PERIOD
FROM 10TH
OCTOBER 2014 TO 14TH
SEPTEMBER 2015
Total amount of the budget of the programme estimate in national currency:
76,525,841.25 BDT (BDT Seventy Six Million, Five Hundred and Twenty Five
Thousand, Eight Hundred and Forty One and Paisa Twenty Five Only)
Total amount of the imprest component of the budget in national currency:
60,051,572.50 BDT (BDT Sixty Million, Fifty One Thousand, Five Hundred and
Seventy Two and Paisa Fifty Only), [Operating Cost (Activities & Operational):
50,811,575.00, Audit: 4,158,840.00, Contingencies: 5,081,157.50]
(This corresponds to EUR 587,864.87 (EUR Five Hundred and Eighty Seven
Thousand, Eight Hundred and Sixty Four and Eighty Seven cents only) according to
the InforEuro of September 2014, being EUR = 102.152 BDT)
The full accounting number must be quoted in all correspondence and on all financial documents.
2. 1
Table of Contents
1 WORK PROGRAMME..................................................................................................................................................5
1.1 SUMMARY................................................................................................................................................................5
1.2 CONTEXT .................................................................................................................................................................6
1.3 LOGICAL FRAMEWORK..............................................................................................................................................7
1.4 IMPLEMENTATION STATUS OF ACTIVITIES UNDER PE-2 ACCORDING TO LOGICAL FRAMEWORK....................................8
1.5 ACTIVITIES .............................................................................................................................................................12
1.5.1 Component 0: Horizontal Project Activities (PTF) ...............................................................................12
1.5.2 Component 1: Ministry of Commerce ...................................................................................................12
1.5.3 Component 2: Bangladesh Foreign Trade Institute ............................................................................15
1.5.4 Component 3: Export Promotion Bureau .............................................................................................17
1.6 IMPLEMENTATION..................................................................................................................................................20
1.6.1 Material and non-material means ........................................................................................................20
1.6.2 Organisation..............................................................................................................................................23
2 BUDGET.......................................................................................................................................................................25
3 FINANCING PLAN ......................................................................................................................................................26
4 CASH FLOW FORECAST............................................................................................................................................27
5 TECHNICAL AND ADMINISTRATIVE IMPLEMENTING ARRANGEMENTS .......................................................28
5.1 STEERING COMMITTEE ...........................................................................................................................................28
5.2 MANAGEMENTSTRUCTURE ....................................................................................................................................28
5.3 IMPRESTADMINISTRATOR AND IMPRESTACCOUNTING OFFICER................................................................................28
5.4 PERIOD COVERED...................................................................................................................................................29
5.5 AMOUNTOF THEIMPREST COMPONENTOF THEBUDGETOF THE PROGRAMME ESTIMATE ..........................................29
5.6 “PROGRAMMEESTIMATE” BANK ACCOUNT(S).........................................................................................................29
5.7 ADVANCE/PRE-FINANCING.....................................................................................................................................30
5.8 ELIGIBLEEXPENDITURE ...........................................................................................................................................30
5.9 SUPPORTING DOCUMENTS......................................................................................................................................30
5.10 PUBLIC CONTRACTAND GRANTAWARD PROCEDURES.............................................................................................30
5.11 CASH DISBURSEMENTPROCEDURES.......................................................................................................................30
5.12 STAFF MANAGEMENT ...........................................................................................................................................31
5.13 CHANGES TO THEPROGRAMMEESTIMATEDURING IMPLEMENTATION....................................................................31
5.14 IMPLEMENTATION REPORTS..................................................................................................................................31
5.15 CLOSURE OF THEIMPRESTCOMPONENTOF THEBUDGETOF THEPROGRAMMEESTIMATE ........................................31
5.16 AUDITS................................................................................................................................................................32
5.17 TAX AND CUSTOMS ARRANGEMENTS.....................................................................................................................32
5.18 OWN RESOURCES.................................................................................................................................................32
5.19 SUSPENSIVE CLAUSE.............................................................................................................................................32
6 SIGNATURES ..............................................................................................................................................................33
7 ANNEXES.....................................................................................................................................................................34
ANNEX 1: PRACTICAL GUIDETO PROCEDURES FOR PROGRAMMEESTIMATES (PROJECTAPPROACH).................................35
ANNEX 2: LOGICAL FRAMEWORK FOR YEAR-3..............................................................................................................36
ANNEX 3: DETAILED BUDGET.......................................................................................................................................41
ANNEX 3.1: TABLEFOR COSTING SUB-ACTIVITIES .........................................................................................................44
ANNEX 3.2: DETAILED BUDGET OPERATING COSTS.......................................................................................................55
ANNEX 4: DETAIL OF RESOURCE CONSUMPTION ..........................................................................................................60
ANNEX 5: EXPLANATION OF DETAILED BUDGETARY CALCULATIONS FOR ACTIVITIES AND THEOPERATIONAL COSTS............64
ANNEX 6: SUMMERY TABLE OF POWERS DELEGATED BY THEBENEFICIARY COUNTRY FOR CONTRACTAND GRANT AWARD
PROCEDURES 65
4. 3
ABBREVIATIONS
ACA AdministrativeCooperation Agreement
AD Accounts Director
ADB Asian Development Bank
AP Action Plan
AWS Amazon Web Server
BFTI Bangladesh Foreign Trade Institute
BIO Business Intermediate Organisation
BoD Board of Directors
BTPSP Bangladesh TradePolicy Support Programme
CEO Chief Executive Officer
CCI Cross-CuttingIssues
CG Core Group
CGE Computable General Equilibrium
DCCI Dhaka Chamber of Commerce and Industry
DG Director General
DG TAXUD European Commission's DirectorateGeneral for Taxation and the Customs Union
DG TRADE European Commission Directorate-General for Trade
DTIS Diagnostic TradeIntegration Study
EA Executing Authority
EC European Commission
EPB Export Promotion Bureau
EU European Union
EUD European Union Delegation
FME Financial Management Expert
FTA Free Trade Agreement
GATT General Agreement on Tariffs and Trade
GoB Government of Bangladesh
GSP Generalized System of Preferences
GTAP Global TradeAnalysis Project
ICT Information and Communication Technology
IFC International FinanceCorporation
IMC Inter-Ministerial Coordination
IMED Implementation Monitoring and Evaluation Division
NTP National TradePolicy
ITC International TradeCentre
JS Joint Secretary
KE Key Expert
LDC Least Developed Country
LTE Long Term Expert
MCCI Metropolitan Chamber of Commerce and Industry
MoI Ministry of Industries
MoC Ministry of Commerce
MoU Memorandum of Understanding
OJT On-the-Job Training
OLAF European Anti-Fraud Office
PCA Post-ClearanceAuditing
PD Programme/Project Director
DPD Deputy Programme/Project Director
PO Programme/Project Officer
5. 4
PSC Programme/Project Steering Committee
PTF Programme/Project Task Force
RIS Research and Information Systems for Developing Countries
RM Risk Management
ROO Rules of Origin
SAD SingleAdministrativeDocument
STE Short Term Expert
TAT Technical AssistanceTeam
TBT Technical Barriersto Trade
TL Team Leader
TNA TrainingNeed Assessment
TOR Terms of Reference
ToT Trainingof Trainers
TPR Trade Policy Review
BTPSP Bangladesh TradePolicy Support Programme
TPWG Trade Policy WorkingGroup
UK United Kingdom
UNESCAP United Nations Economic and Social Commission for Asia and the Pacific
WD WorkingDay
WTI World Trade Institute
WTO World Trade Organisation
USA United States of America
VC Vice-Chairman
6. 5
1 W O R K P R O G R A M M E
1 . 1 S u m m a r y
The present Programme Estimate-3 corresponds to the Financing Agreement for the “Bangladesh Trade
Policy Support Programme”, DCI-ASIE/2008/19619, signed on the 15th September 2009. The Bangladesh
Trade Policy Support Programme (BTPSP) is a follow-up programme to the EU- funded Bangladesh Trade
Support Programme (BTSP), which was completed in September 2009.
The PE-3 contains the final work programme for the project with a scheduled close date of 14 September,
2015, and as such it represents a programme for 12 months and 5 days.
The overall objective of the programme is: “To contribute to trade-led growth and poverty reduction in
Bangladesh”.
The purpose of the programme is: “To support the development of a coherent trade policy through
capacity building of key trade-related institutions”.
The BTPSP has three operational components and one administrative/executive component named
Horizontal Component or Project Task Force (PTF):
Component 1 – Support to the Ministry of Commerce (MoC)
Component 1 is the building block for the two other components, as it aims to enable the Ministry of
Commerce (MoC) with an improved capacity and performance to formulate and implement a
comprehensive trade policy,which,if successful,will be afundamental step towards the mainstreaming of
trade policy into the overall development strategy of Bangladesh.
Component 2 – Support to the Bangladesh Foreign Trade Institute (BFTI)
Component2aims to re-energise the BangladeshForeignTrade Institute (BFTI) toenableittopositionitself
as the leadingBangladeshresource in the areas of trade research, policy and advocacy for both public and
private sectors.
Component 3 – Support to the Export Promotion Bureau (EPB)
The third component targets the Export Promotion Bureau (EPB), which is the main arm of the MoC
involved in the development and promotion of the export sector. The support provided under this
component will focus on improving and automating the implementation of the GSP system and Rules of
Origin (ROO) certifications.
In addition to the MoC, BFTI and EPB, other project beneficiaries will include institutions linked to any of
these key beneficiaries. Other important stakeholders will include Business Intermediate Organisations
(BIOs) representingthe privatesector,chambersof commerce andindustries andotherprofessionalgroups
and institutions concerned with the establishment and effective implementation of Bangladesh's Trade
Policy.
The expected results for year 3 (10 September 2014 –14 September 2015) are elaborated in section 1.5.
7. 6
The key anticipated achievements in PE-3 are:
HORIZONTAL COMPONENT (PTF)
Continuation of Website and Newsletters
Distribution of programme visibility items and promotion of EU role
Assistance to components in Imprest account activities and expenditures
Production of reports (annual, six monthly, final)
COMPONENT 1 – MoC
The Comprehensive Trade Policywill be disseminatedtopublicandprivate sectorstakeholders and
the MoC will determinemodalities of adoption and ownership to improve policy decision making
A review will be completed of recommendations on organisational structuring best fitted to the
present functioning of the MoC and its foreign trade policy mandate.
ICT assistance (training) to MoC.
Training on trade negotiation skills, inter-ministerial communications and trade policy etc.
COMPONENT 2 - BFTI
Development of training courses on international trade related issues to be delivered at
diploma/masters level(s)
Development of partnership with reputed national and international organisations.
Conducting research studies on trade related important issues and disseminating to the
stakeholders.
Development of income generating activities to make the institute vibrant.
Visibility of the BFTI as a leading trade institution.
COMPONENT 3 - EPB
Automated GSP system online further adapted.
PostClearance AuditUnitandRisk Managementunitwill be furtherdeveloped andEPBstaff will be
trained.
Further dissemination to private sector exporters and officials of the EPB.
Implementation of EU regulations.
The activities planned under the current Programme Estimate are detailed below, in section 1.5.
The BTPSP is implemented as a partially decentralised operation under the direction of a
Programme/ProjectSteeringCommittee, which oversees and validates the overall direction and policy of
the Programme. The Project Task Force (PTF) manages the operational implementation of the BTPSP.
The PTF is responsible forpreparingsix monthlyreportsonthe progressof the PEand otherreports related
to the BTPSP. The details of which are contained in Section 5.14.
1 . 2 C o n t e x t
The BTPSP isan integral andvital part of the EU supportto the pro-pooreconomic development agenda of
Bangladesh. As such, it not only has to be a stand-alone success as a project but also has to build on the
backwardlinkages andcreate innovativeforwardlinkagestofuture EUand otherdonor activities in pursuit
8. 7
of the strategic objective of a pro-poor approach to aid delivery in Bangladesh. The latter objective is in
alignment with the Paris Declaration on Aid Effectiveness, the 2008 Accra Agenda for Action and the
commitmentsof the 2002 Barcelona European Council. Pro-poor economic growth is a key priority for the
presentGovernmentof Bangladesh(GoB) inthe contextof theircommitmenttoimproved governance and
the development of a more pro-poor business-enabling environment.
1 . 3 L o g i c a l f r a m e w o r k
The detailed logical framework is at Annex 2 of this Programme Estimate. It includes the Results to be
reachedandthe activitiesandsub-activities to be conducted during the stipulated period covered by this
programme estimate. The Activitiesandsubactivitiesare adjustedeachyeartoreflectprogressachievedin
implementing the programme to date and the planned new Activities for the PE-3 period. The principal
assumptions that could impact on the effective implementation of this Programme Estimate are:
Project human and financial resources will be effectively managed by the PTF
All local andinternational STEsmobilisedbythe PTFwill be suitablyqualifiedandwill carryouttheir
duties to the highest professional standards
Project beneficiaries will actively participate in project activities and initiatives
The PTF will effectively coordinate and communicate with the direct and indirect project
beneficiaries
The PTF will planactivitiesthatdonot duplicate orsubstantivelyoverlapwithactivitiesexecutedby
other trade-related projects
The private sector will actively participate in appropriate project training and capacity-building
activities
Work responsibilities may impact on the number of suitable participants that can be released by
the beneficiaries for project training and capacity-building activities
The basis for mitigating these risks includes, but not limited to:
(1) Due commitment is expected from the stakeholders as
- The proposedschedulingof the activitiesreflectsthe prioritiesof the beneficiariesasarticulated by
them during the PE-3 Period.
(2) Timelydeliveryof projectactivitiestothe higheststandardscoupled with being responsive to changing
priorities.
(3) Maximum visibility of project successes and impact.
9. 8
1 . 4 I m p l e m e n t a t i o n S t a t u s o f A c t i v i t i e s u n d e r P E - 2 a c c o r d i n g t o L o g i c a l
F r a m e wo r k .
Result Area Objectively Verifiable Indicators Status Comments
Component 1 – Ministry of Commerce (MoC)
Result 1.1:
Priorities of MoC redefined and
action plan on mandate,
management and organisation of
the MoC development
MoC Action Plan developed incorporatingthe
recommendations of the CTP and the revision of the
MoC Review (2009)
Action Plan implemented concerningthe mandate,
management and organisation of the MoC
New Wings established in the MoC (Organisation and
Coordination for Trade Policy and Services)
Comprehensive Trade Policy adopted by GoB
In Progress
Indicationsare related to CTP, which
will be completed by September
2014 and hope it will be achieved in
PE-3 period.
Result 1.2:
Improved capacities and
performance of MoC staff in terms
of data analysisand tradepolicy
formulation leadingto the
development of a comprehensive
trade policy
6 stakeholders workshops held
Staff of existingand new Wings trained in how to
implement the CTP
Staff of existingand new Wings trained in coordination
techniques and systems
Study Tours to visitappropriatetraderelated
institutions in theEU (e.g. the European Development
Centre) and to a country with Services and Subsidies
Policies completed
Staff of existingand new Wings (and BTC staff) trained
in trade related topics such as Global ValueChain,FTA
etc.
Partially completed
05 stakeholders workshop held.
02 trainings on trade foundation
and trade in services for 24
participants of MoC held. Further
capacity building activities for MoC
staff planned in PE-3.
A study tour for 05 MoC officials to
Malaysia was undertaken. Due to
not completion of draft CTP the
study tour to EU countries deferred.
02 interactivetrainings on Trade
Negotiations and an effective inter-
ministerial and PublicPrivate
coordination for tradepolicy
formulation held. Further capacity
buildingtrainings areplanned for
PE-3.
Result 1.3:
Better understandingof MoC staff
of commitments and
opportunities in forthcoming
negotiations and implementation
of CTP.
The negotiation skillsof an additional 4 staff of the
MoC/BTC improved through participation in training
in Trade Negotiation Techniques
3 existingtradeagreements reviewed and findings
and lessons learned communicated to relevant MoC
staff
Completed
02 interactivetrainings on trade
negotiations held for 25
participantsof MoC and related
agencies and ministries.
37 Personal Officers (PO)/
Administrative Officers (AO) of
10. 9
Result Area Objectively Verifiable Indicators Status Comments
30 personal officers(PO)/administrativeofficers(AO)
trained to enhance their knowledge and skillsto
implement CTP and processes of international trade
negotiations significantly improved
MoC trained in 02 trainings to
enhance their knowledge and skills
through basic skill development on
trade policy.
Result 1.4:
Strengthened capacity of the MoC
for intra-ministerial and inter-
ministerial tradepolicy co-
ordination processes.
25 MoC staff receive significanton the job trainingon
inter-ministerial coordination and public-private
dialogue
20 MoC staff receive formal trainingon the
promotional of cooperation,compliancewith
guidelines etc.
Partially completed
05 days trainingwith 15 officialson
effective inter-ministerial and public
privatecoordination for trade policy
formulation completed. Further
capacity buildingon IMC/Public
Privatedialogueplanned for PE-3.
Result 1.5:
Improved capacity of the MoC to
implement a comprehensive ICT
policy,improved communication
processes and information access
Review of existingsystems completed
ICT policy and action plan developed
Software to support new ICT systems developed and
operational
Improved coordination,cooperation and information
exchange
In progress
Another projecton Bangladesh
National TradePortal (BNTP) by IFC
has been started in the ministry
which will improvecapacity of the
MoC to implement national ICT
policy and improvecommunication
process and information access.
02 TNA based training(5 wd, 15
participantseach) for relevant
officials of MoC for capacity building
on ICT planned in PE-3.
Component 2 – Bangladesh Foreign Trade Institute (BFTI)
Result 2.1:
Improved capacity and
performance of BFTI in terms of
research,training,advocacy and
policy development alongwith
improved marketing of these
services.
Human Resource Development plan prepared and
approved by BoD
Strategic Policy for the institute formulated and
approved by the BoD
Annual Development Plan for the instituteprepared
and approved by the BoD
Marketing Plan developed and approved by the BoD
Business Sustainability Plan approved by BoD
6 policy recommendations generated by the BFTI which
are implemented in government policies
12 research projects completed on behalf of MoC and
other public/privatestakeholders for tradepolicy
research,trainingand consultancy services
Human Resource Development
plan prepared.
Strategic Policy formulated.
Annual Plan prepared and
placed to BoD.
Marketing Plan prepared.
Business sustainability plan
drafted with STE support.
10 policy in puts provided to
MoC
Human Resource Development plan
will beplaced for BoD approval.
Strategic Policy will beplaced for
BoD approval.
-------
Marketing Plan waits for BoD
approval.
Report waits to be placed in BoD for
approval.
11. 10
Result Area Objectively Verifiable Indicators Status Comments
24 trainingcourses on traderelated issues held for
120+ participantsfromthe public and privatesector.
BFTI staff to deliver 12 of these trainingcourses
6 major seminars held to present research findings
4 major think-tank events (conferences, national
consultation workshops etc.) undertaken on trade
related issues
Research papers presented at six conferences held by
other organisations
6 income generating public/privatesector research,
trainingor consultancy assignments won
6 proposalsprepared for public/ privatesector
research assignments
Website and corporate image redesigned and six bi-
monthly newsletters prepared and circulated
10 presentations for fee generating services made to
potential clients
4 Overseas Business Development missions completed
leadingto MoUs with eight international traderelated
organisations.
4 Overseas study tours completed
Diploma and possibly Masters educational
programmes developed and marketed
New consultancy servicescoordinated with research
programme
At least20% of BFTI annual operatingcosts generated
by the saleof services
05 research projects
completed. 03 researches are
under way.
09 training programme
conducted.
04 seminar and round table
conference held.
04 think-tank events held.
06 presentations made in six
conferences held by other
organisations.
02 income generating
public/privateresearches won.
05 proposalsprepared for
public/privatesector research
assignment.
Website hosted and
redesigned.
04 MoU’s signed with IIFT, PRI,
DU, CEL
Curriculumfor 02 diploma
programme developed by
STEs.
02 trainingconducted by project
support05 training,as BFTI’s own
revenue generating programme and
02 trainingconducted jointly with
other international organizations.
One newsletter ready to publish
02 BDM proposed. Not approved by
MoC.
02 overseas study tour proposed.
Not approved by MoC.
Masters educational programme
curriculumunder development.
--------
12. 11
Component 3 – Export Promotion Bureau (EPB)
Result 3.1:
An improved and automated
system whereby the EPB will bein
a position to operate effectively
and efficiently the current GSP and
future GSP schemes, including
tracingthe origin of products with
the aimto ensure authenticity of
documentation and minimizethe
possibility of fraud and forgery.
The new automated GSP system is in trial operation by
30th Sepetember,2013
The new automated GSP system is in full operation by
November,2013
The new automated GSP
system rolled out in December
2013.
Pilotingof the new automating
GSP system starts in February
2014.
GSP application receives and
issuancewill beonly onlinefrom 01
September 2014.
Result 3.2:
Knowledge and skillsof EPB staff
in Post-ClearanceAuditing(PCA),
Risk Management and Rules of
Origin increased through project
training
Risk Management unit is established by the EPB and
staff are trained
Post ClearanceAuditunit is established by the EPB and
staff are trained
Software for RM and PCA developed and in operation
Fewer fraudulentactivities reported
EPB staff nationwidetrained through the “ train the
trainers”programme
Risk Management unit
established.
Post ClearanceAuditunit
established.
-------------
Fewer fraudulentactivities
actually reported.
1150 people from
stakeholders and individual
exporters trained.
EPB staff will betrained duringPE-3
period.
EPB staff will betrained duringPE-3
period.
Will becompleted duringPE-3
period.
13. 12
1 . 5 A c t i v i t i e s
The following section presents the proposed specific activities and the anticipated results
expected from each of the four components of the project. Detailed costings of these activities
are contained in Annex 3.1
1.5.1 C o m p o n e n t 0 : H o r i z o n t a l P r o j e c t A c t i v i t i e s ( P T F )
Result 0.1: The PTF maintains (1) effective internal and external communications with all direct
and indirectproject beneficiariesandthe EUD, (2) ensures that the project achieves a high level
of visibility throughout Bangladesh and (3) that informational or promotional events are
effectively and efficiently organised.
ACTIVITY 0.1.1: Management of the comprehensive project communications and visibility
strategy.
Project support based on the EU Visibility Guidelines for External Actions will be provided to
ensure that the media and the public throughout Bangladesh are aware of the programme
activities and their ultimate impact on Bangladesh economic and social development and to
ensure that communications between the PTF and its three main beneficiaries (MoC, BFTI and
EPB) and the EUD are effective. The participantsattendedthe consultationworkshopsindifferent
divisionalcitiesunderPE-1andPE-2 paidtheireagernessto the CTP and showed their interest to
provide further valuable and necessary comments after perusing the whole draft CTP. PTF also
committed to circulate the Bengali version of draft CTP to the stakeholders for having their
constructive suggestions.
Sub-Activity 0.1.1.1: Support to organise round tables / workshops in divisional cities.
Three round tables/workshops participating 40 members each in Dhaka and other three
consultative workshopsparticipating70 memberseachinChittagong,KhulnaandRajshahi will be
arrangedto informthe relevantstakeholders about the draft CTP as well as the achievements of
plannedactivitiesof BTPSPwithaviewto achieve highlevelof visibility and communication with
all the direct and indirect project beneficiaries of Bangladesh. It is worth mentioning that these
events will be very helpful in collecting the opinions and comments on the draft CTP in the
process of its finalization. The cities outside Dhaka are select because, Chittagong and Khulna
divisions are commercially important as the seaports of these cities are largely used for
international trade and Rajshahi for agricultural products and commodities as well as the
importance of its land ports. Moreover, the participants of "Trade Facilitation Consultation"
programme heldinthe aforesaidcitiesshowedtheirkeeninteresttocontribute indevelopingthe
CTP through providing their comments.
Sub-Activity 0.1.1.2: Programme publicity and communication materials and channels.
The projectwill continue todistributematerialsandpromotionalgiftssuchasdiary,wall calendar,
deskcalendar,brochure,paper weight, pen holder, pen etc. Two newsletters will be published.
1.5.2 C o m p o n e n t 1 : M i n i s t r y o f C o m m e r c e
Result1.1: Modernizedstructure,functionsand human resource management ofMoC and its
attached organisations.
ACTVITY 1.1.1: Improving the management and human resource development skills of the MoC
to modernize the structure and functions of the MoC and its attached organisations.
Restructuring of MoC is closely linked to CTP, which is not yet completed, that is why the sub-
activities of this activity under PE-2 were not completed. Hence, support will be provided to
develop an Action Plan for the institutional reform of MoC. This support will be directed to any
reformof the mandate,organisationormanagementof the MoC.Institutional reformshave been
14. 13
identified in a number of reports and documents including: MoC Review (2009), BTPSP's own
reports and the WB DTIS study.
Sub-Activity1.1.1.1: Developingandupdating job descriptionto enhance the efficiency of MoC.
Supportwill be providedtodevelop and update job description for all positions of MoC to avoid
the duplication/overlappingof responsibilities.STE(SeniorLocal Expert with in depth experience
on MoC) will requirecompletingthis task. One Consultative workshop participating 30 members
to discuss and agree on revised job descriptions.
Sub-Activity 1.1.1.2: Build consensus amongst decision-makers on an action plan containing
clear recommendations on the mandate, organisation and management of the MoC.
Supportwill be providedtoprepare anActionPlanandbuildconsensusamongstdecision-makers
on the action plan containing clear recommendations on the mandate, organisation and
management of the Ministry of Commerce.
This sub-activity will be conducted in the following steps:
MoC Restructuring Review Committee will be established.
STE (SeniorLocal Expertwithin-depthexperience on MoC) will be engaged for preparing
a draft ActionPlanfor MoC restructuring in consultation with MoC Restructuring Review
Committee on recommendations of 2009 Strategic Review, WB DTIS study and BTPSP’s
report.
One Consultative workshop will be arranged to agree on the draft Action Plan for MoC
restructuring (30 participants)
After finalization of Action Plan, it will be handed over to MoC for consensus of the
decision-makers.
Result1.2: Improvedcapacity and performance of the MoC in terms of trade policyanalysis,
trade policy formulationand implementation.
ACTIVITY 1.2.2: Improve the capacity and performance of the MoC staff for trade policy
analysis, formulation and implementation leading to the development of a comprehensive
trade policy.
Project support will be provided to improve the capacity of MoC staffs to complement the
institutional reform under Result Area 1.2.
Sub-Activity 1.2.2.1: On-the-job support to the Core Group (Former TPWG) in finalising
Bangladesh’s CTP.
Project support will be provided to the Core Group to bring the CTP to decision stage and
thereafter to assist to its implementation of agreed changes.
Sub-Activity1.2.2.2: Presentationoffinal draft of CTP to seniormanagement ofthe MoC to seek
endorsement of the final draft.
Final draftCTP, approvedbythe Core Group, will be placedtothe seniormanagementof the MoC
for endorsement.
Sub-Activity 1.2.2.3: Translation, printing and binding of endorsed draft CTP into Bengali.
Afterconsideration/endorsement by the senior management of MoC, the final draft CTP
will be translated into Bengali by STE and both versions will be printed & prepared for
circulation.
The final draft CTP will be circulated to other related ministries and stakeholders for
comments.
Sub-Activity 1.2.2.4: Finalization of draft CTP.
Having comments from the ministries & stakeholders, one workshop will be organized (35
15. 14
participants) forfinalizingthe CTP.Thisworkshopwill be heldafterthe completionof sub-activity
0.1.1.1 under Horizontal Component (PTF).
Result1.3: Increasedcapacity of the MoC to effectivelynegotiate,coordinate negotiationson,
and implementtrade agreements.
ACTIVITY 1.3.3: Improve through trainingand consultancy the capacity of the MoC to effectively
negotiate, coordinate and implement trade agreements.
Project support will be provided to build the capacity of MoC to negotiate, coordinate and
implementtrade agreementefficientlyand effectively by organizing training programme for the
MoC officials.
Sub-Activity 1.3.3.1: Support MoC to effectively negotiate, coordinate and implement
Bangladesh’s trade policy
STE Support will be provided to organise one training (5 WD, 15 participants) programme to the
senior MoC officials for building their capacity on negotiating, coordinating and implementing
trade agreements effectively.
Result1.4: Strengthenedcapacityof the MoC for inter-ministerial trade policycoordinationand
trade communication as well as government – businessconsultationon trade matters.
ACTIVITY 1.4.4: Strengthening the capacity, of the MoC and other relevant stakeholders, to
undertake inter-ministerial trade policy coordination and communication as well as
government – business consultations.
The majority of the project support will be provided to the Ministry of Commerce and relevant
stakeholderson effective inter-ministerial coordination and successful public-private dialogue.
Sub-Activity 1.4.4.1: Formal training on inter-ministerial coordination and public-private
dialogue on trade related issues
STE Support will be provided to build up the MoC capacity on issues like Intra-ministerial co-
ordination,informationexchangeand the promotionof co-operation,compliance withguidelines
and different levels of responsibility of internal co-ordination. Taking the existing MoC
consultation mechanisms (WTO Working Groups, National Trade Facilitation Committee) into
consideration one training (5 WD, 20 participants) will be organised on inter-ministerial
coordination and public private consultations in trade related issues.
Result 1.5: Improved capacity of the MoC to develop and implement a comprehensive
information and communication technology (ICT) policy, improved communication processes
and information access.
ACTIVITY 1.5.5: Improve through training and consultancy the capacity of the MoC to develop
and implement a comprehensive information and communication technology (ICT) policy, as
well as improve its communication processes and information access.
STE supportwill be providedtoimplementthe recommendations fromthe MoCReview (2009) on
ICT policy,adaptedtothe newinstitutional structure,whichwillensueunderthe Comprehensive
Trade Policy.
Sub-Activity 1.5.5.1: Training programmes on ICT
STE support will be provided to organise two TNA based training (5 WD, 15 participants each)
programmes to the ICT cell and relevant officials of MoC for building their capacity on using ICT
toolsand equipment’seffectively to improve the performance of communication & information
exchange of intra-ministerial/inter-ministerial/private sector stakeholder’s. It will also develop
theirskill regardingtrade relateddataprocessing and analysis. This activity will be implemented
subject to MoC's adaptation of the recommendations developed under Activity 1.5.5
16. 15
1.5.3 C o m p o n e n t 2 : B a n g l a d e s h F o r e i g n T r a d e I n s t i t u t e
The following list of Activities for the BFTI over the PE-3 period is critically dependant for its
fulfilment upon a major increase in resources allocated to the BFTI. In particular, the Ministry of
Commerce and the BFTI’s Board of Directors, will need to support a much higher level of funding
and staffing for the BFTI to help increase its organisational capacity if it is to fulfil the level of
activities proposed in the PE-3. Also, the procedures for implementation of Activities including
approvals will need the strong support of the MoC, the EU and the PTF.
Result2.1: Improvedcapacity and performance of BFTI in terms of research,training, advocacy
and policy developmentalongwithimprovedmarketing of these services.
ACTIVITY 2.1.1: Support to on-going capacity building of BFTI officials.
The capacity buildingof existingand incomingBFTI officials will be supported by the programme
throughparticipation in specialized training events both in home and abroad; and by organising
specializedneedbasedtrainingprogrammeand on-the-jobtrainingonrelevantareas for the BFTI
officials and other relevant organisations (where appropriate).
Sub-Activity 2.1.1.1: Support to organize specialized training, Training of Trainers and on-the-
job training for BFTI officials.
Supportwill be providedto BFTIbyplacingsufficientnumber of STEs. Four trainings programmes
(5 WD each, 12 participantsfromBFTIand otherrelevant organisations) will be conducted at BFTI
premisesonseveral areastobuild institutional capacity on research and use of different tools of
research;improvementof existing services and development of new services; ToT; consultancy;
communicationsstrategy,preparation andpresentationof fee-generatingproposals to the public
and private sector.
Sub-Activity2.1.1.2: BFTI officials’ participationin external training events.
Four BFTI officials will be nominatedtospecializedtrainingathome and four BFTI officials will be
nominatedforspecialized international traininginabroad.The traineeswillbe requiredtomake a
presentation on completion of those training to BFTI and PTF.
Sub-Activity2.1.1.3: Participationin online trainingand internshipprogramme.
BFTI staffs will be nominated for total four specialized national/international online training
programmes to get the detail overview, knowledge, exposure and expertise on e-learning
platformandeffectiveonline trainingdeliverymethodologiespracticingaroundthe worldtomeet
the challenges of globalisation. BFTI officials will also be sent to renowned trade related
organisations for Internship or knowledge exchange programme.
ACTIVITY 2.1.2: Support to BFTI in organising and delivering joint training on trade-related
issues to other organisations.
The BFTI has planned to deliver two training programmes on trade-related issues to be jointly
delivered by BFTI officials and STEs for the capacity building of the public and private sector
officials. Project support will be provided to organize those training programmes.
Sub-Activity2.1.2.1: Support to organise trade relatedtraining events.
Support will be provided to BFTI to organise two training events (5 WD each, 25 participants) in
collaborationwithreputedinternational/partner organisationson currenttrade relatedimportant
issues. STE support will be provided for organising such event.
ACTIVITY 2.1.3: Support to the development and delivery of educational programmes on
international trade.
Projectsupportunderthisactivitywill include the provisionof STEsfor deliveringdiplomacourses
and masterdegree onInternational trade and conducting the same. This is a followup activity of
17. 16
PE-2. Curriculumof diplomacourse hasalready been prepared by STE. STE already appointed for
developing curriculum for master degree programme.
Sub-Activity 2.1.3.1: Support to part time resource persons/experts for developing and
conducting Diploma course.
Projectsupportwill be providedtodevelopanddeliverDiplomacourses bybothBFTIofficials and
external resource persons (STEs) withaview toexchange knowledge andskillsthrough successful
delivery of the diploma programme. In this connection, necessary advertisement in print and
electronic media will be circulated.
Sub-Activity 2.1.3.2: Support to develop and launching master’s degree on International trade.
Projectsupportwill be providedto develop and deliver master degree by both BFTI officials and
external resource persons (STEs) withaview toexchange knowledge andskillsthrough successful
delivery of the master’s programme.
Sub-Activity 2.1.3.3: Support for smooth implementation of educational programmes on
international trade.
Project support under this sub-activity will include four validation/marketing workshops (30
participants each).
ACTIVITY 2.1.4: Support to the implementation of the research programme.
Projectwill supportapart of the BFTI policyresearchthroughSTEs. Support will also be provided
fromthe projectforconducting researchstudiesbythe BFTI officials throughholding round table
discussions, dissemination seminar/workshop and printing.
Sub-Activity 2.1.4.1: Support for hiring STEs for policy research.
BFTI ispresentlyinvolved withresearch on trade related issues important for Bangladesh where
few of them are on demand from different client organisations. There will be provision for
supportingatleast two such policyresearchactivitiesthroughappointing STEs where applicable.
This will also help mentoring the tasks of existing young researchers of the BFTI. As the BFTI
researchers will work closely with the STEs, it is expected that their capacity of undertaking
advanced research will be enhanced so that they can do research independently after the
expiration of the project period.
Sub-Activity2.1.4.2: Finalizationofresearch studies.
Projectwill providesupportto design,printanddisseminationof fourresearchstudiescarriedout
by the BFTI researchersandSTEs undersub-activity 2.1.4.1 to the beneficiaries and stakeholders
from inside or outside the country.
Sub-Activity2.1.4.3: Support to arrange round table discussion.
BFTI will arrange roundtable discussion/dialogue(20participants fromselected relevant sectors)
on data and information already collected & analysed, findings from research studies, trade
relatedimportantissues etc.Projectwill supportthe BFTI to arrange at leastfour numbersof such
activities at BFTI premises.
Sub-Activity2.1.4.4: Support to arrange Seminar/workshop by the BFTI.
BFTI will arrange two national level workshops on trade related important issues and two
seminars/workshops (100 participants each) on research findings.
ACTIVITY 2.1.5: Support to twining and partnership development activities .
Partnering with recognized, highly qualified and respected local and international institution is
critical to develop BFTI’s credibility. This activity will involve arranging joint programme with
partner organisations conference/seminars.
Sub-Activity2.1.5.1: Support for jointprogramme activities with partner organisations.
18. 17
BFTI isworkingtowardsitsrecognitionasa premier trade policy think-tank and already arranged
a numberof jointeventswithinternationalandnational organisations duringPE2period.BFTIwill
continue partneringsuchevents.The projectwill provide necessary support to BFTI for arranging
at least two such joint events (100 participants each).
ACTIVITY 2.1.6: Support to Branding, Marketing and Market Development of BFTI.
The BFTI is presentlynotinaposition totake advantage of fee-generatingbusinessopportunities,
whichare importantto its sustainability. The objective of this activity is to assist the institute to
present itself as a professional trade institute capable of fulfilling the needs of the public and
private sector.These activitieswill also support the up-gradation and maintenance of the newly
developed BFTI website.
Sub-Activity 2.1.6.1: Support to BFTI Branding, Marketing activates and Administration of new
activities.
Project will support BFTI’s Branding and Marketing activates to assist the institute presenting
itself as an industry standard, professional, modern institute capable of satisfying the on-going
and future needsof the trade related publicandprivate sector’sorganisationboth innational and
international arena. Both online and offline stakeholders, beneficiaries, observers and specific
target groups will be connected through advertisement, modern signboard etc. by the project
support.Promotional itemslikepens,notebooks,paperholders,newsletter,brochure etc. will be
provided to the relevant communities. Project support will be required to subscribe to
internationally famous online journals store. In this connection, STE support is required to
develop and implement marketing plan.
Sub-Activity2.1.6.2: Support to up-gradation and maintenance of the BFTI website.
BFTI has alreadybeendevelopeda dynamic website during PE2 period with the project support.
BTPSP will continue itssupportfor providingwebsite hosting facilities, continuous up-gradation,
meeting upcoming requirements and smooth maintenance of this site.
1.5.4 C o m p o n e n t 3 : E x p o r t P r o m o t i o n B u r e a u
Result 3.1: An improved and automated system whereby the EPB will be in a position to
operate effectively and efficiently the current GSP and future GSP schemes, including tracing
the origin of products with the aim to ensure authenticity of documentation and minimise the
possibility of fraud and forgery.
ACTIVITY 3.1.1: GSP automation software maintenance, enhancement, dissemination, rollout
and operational support.
Projectsupportwill be providedtoupgrade andmaintainGSPsoftware smoothly. Visittoregional
offices and study or exposure visit to outside country will be provided to ensure successful
implementation of the proposed GSP systems.
Sub-Activity 3.1.1.1: Support to GSP automation software maintenance, enhanced hosting
management and help desk operation.
Project support will be provided through STE service to enhance hosting management,
maintenance,helpdesk operation and support to the stakeholders to make them fully aware of
the successful operation of the GSP system.
Sub-Activity 3.1.1.2: Upgrading GSP automation software including risk management, training,
additional office rollout and operation support.
Project support will be provided through STE service contract to upgrade the existing GSP
automationsystemwhich includes different effective risk management tools. Two trainings (10
19. 18
participants,5 WD each) and operational support will be provided to run the systems smoothly.
Sub-Activity 3.1.1.3: Analysis and planning of the requirement on EC's connectivity with GSP
system, REX, reporting and operational structure.
Projectsupportwill be providedthroughSTEservice contractto furtheranalyse the requirements
from EC on issues of GSP automation software and connect EC to get access into GSP systems as
they could provide necessary feedback on REX, reporting and operational structure for further
improvement of the software.
Sub-Activity 3.1.1.4: Launching ofGSP automation system to the stakeholders and beneficiaries
in Chittagong.
Project support will be provided to organize an official launching ceremony of GSP automation
software in Chittagong with the presence of higher government representatives, relevant
stakeholders and beneficiaries. Such ceremony will aware and build confidence of the
stakeholders and beneficiaries to lead to the successful adaptation of GSP automation systems.
Sub-Activity3.1.1.5: Assessingthe feasibility of establishing GSP automation system at regional
offices of EPB.
Project support will be provided to assess and inspect the feasibility of establishing GSP
automation system at four regional offices (Chittagong, Comilla, Narayanganj and Khulna). This
visit will help EPB to produce right action plan of implementation of GSP automation system.
Result3.2: Knowledge andskillsof EPB staff in Post-Clearance Auditing(PCA),RiskManagement
and Rules ofOrigin increasedthrough project trainingactivities.
ACTIVITY 3.2.2: Deliveryof trainingsupport to increase the capacity of EPB staffs involvedinthe
GSPprocess.
Thisactivityis a continuous activity of activity-13 under PE-2. In order to have smooth operation
of GSP automation system training on ICT related issues for EPB officials and staffs is important
which were not given in PE-2. That’s why sub-activities 3.2.2.1 and 3.2.2.2 is proposed. Local
trainingsupport will be provided in order to increase the capacity of EPB staff, which ultimately
leads to the smooth operation of GSP automation system.
Sub-Activity 3.2.2.1: Local Training to the EPB officials on ICT related issues.
Projectsupportwill be providedfor three EPB officials in local training institute on advanced ICT
relatedissueswithaviewtodevelopthe capacitytotake care of GSP automationsystem without
STE support in future.
Sub-Activity 3.2.2.2: Local Training to the dealing assistant of EPB on basic ICT applications.
Project support will be provided to five dealing assistant of the Textile Division of EPB on ICT
related issues to develop the capacity at operational level of GSP automation system.
ACTIVITY 3.2.3: Support to the development of the newly established Risk Management and
Post Clearance Audit units.
Projectsupportwill be providedtothe newlyestablishedRiskManagement and PCA units on the
utilizationof GSPautomation software. Because of the time limitationrelevant training could not
be provided to develop the capacity of EPB in terms of managing the RMand PCA units. That’s
why sub-activities 3.2.3.1 and 3.2.3.2 have taken from the sub-activity 14.3 of PE-2. It is worth
mentioning that the RMand PCA units have already established.
Sub-Activity 3.2.3.1: Support to capacity development of the Risk Management Unit of EPB.
STE Supportwill be providedtothe RiskManagementUnit to develop the capacity in the form of
training(8 participants,3WD) so that the newlyformedUnitscould perform well to mitigate the
20. 19
riskand to make the systems more transparent,efficientandeffective. Itisworthmentioningthat
the RMunit has already established.
Sub-Activity 3.2.3.2: Support to capacity development of the Post Clearance Audit Unit of EPB.
STE supportwill be provided todevelop capacityof newly formed PCA in the form of training (10
participants,3 WD) so that they could perform more efficiently, effectively and in a transparent
manner. It is worth mentioning that the PCA unit has already established.
21. 20
1 . 6 I m p l e m e n t a t i o n
1.6.1 M a t e r i a l a n d n o n - m a t e r i a l m e a n s
In order to implement the above-mentioned activities, the following resources will be made
available:
The material means to be financed under this Programme Estimate include: office supplies,
communications and visibility materials and essential repairs and replacements.
The non-material meanstobe financed underthisProgramme Estimate include: staff, transport,
communication,office operating costs, coordination activities, capacity building and facilitation
activities.
The ProjectTask Force (PTF) is headedbya full-time Project Director (PD) and a full-time Deputy
Project Director (DPD), appointed by the Executing Authority and endorsed by the European
Commission. The PD and the DPD are part of the contribution of the GoB funding of the project
(inkind).The Ministryof PublicAdministration sends them to the project for the whole duration
of the programme. They can be replaced at the discretion of the Ministry. The PTF also includes
seven local staffs (including two support staff) paid out of the project funds and the Technical
Assistance team from the service contract (DCI-ASIE/2011/269142).
A more detailed explanation of the human resources of the project is explained below:
1.6.1.1 Human Resources
The followingsectionsummarizesthe humanresource structure of the project.
The Project Task Force (PTF)
Programme Director (in-kind contribution from the GoB)
The PD is fully responsible for the activities of the Project Task Force (PTF) and to the Executing
Authority (EA) for delivering the programme results and for making the most effective and
efficient use of the resources made available to the programme, irrespective of their nature
(human,technical orfinancial resources) and theirorigin(local or foreign). The PD is responsible
for approving the budgets to be submitted to the PSC and subsequently to both the EA and the
EUD for approval. The PD is also responsible for executing the activities, as approved by the EA
and by the EUD.
Deputy Programme Director (Accounts Director) (in-kind contribution from the GoB)
The DPD is responsible for the financial management and proper implementation of payments,
and the signing of programme accounts. The DPD is also responsible for providing assistance to
the PD for all financial matters, including preparing returns of expenditure, replenishment
requests,closingdownProgrammeEstimates,undertaking the closure of the project accounts at
the endof the final Programme Estimate andfacilitatingthe auditingexercise of the EU auditors.
The DPD will act as PD inthe regularofficial activitiesof the BTPSP during such times as the PD is
on casual leave.
The PD and the DPD perform the roles of Imprest Administrator and Imprest Accounting Officer
respectively.Precise detailsof theirroles,responsibilities and duties can be found in section 2.5
of the Practical Guide to ProceduresforProgramme Estimates– project approach (Version 4.1) in
Annex 1.
22. 21
Technical Assistance Team (TAT) (EU contribution through Service Contract)
A Technical Assistance Team is provided for by the EU under service contract No. DCI-
ASIE/2011/269142, forthe full durationof the project,inline withthe Financing Agreement. The
TAT comprises two Key Experts (KE):
Team Leader (KE-1): responsible for BFTI, EPB and support to PTF
Trade Policy Expert (KE-2): responsible for MoC
The TAT ispart of the PTF.Theyare alsoin charge of managingthe mobilisationandTA deliveryof
the long-term and short-term Non-Key Experts implementing activities. The TAT is also
responsible forliaisingwiththe EUDand ensuringefficientcoordinationwithprojectstakeholders
and otherdonor-fundedprojectsin Bangladesh. The TL will report to the PD for all the activities
of the project. He will make all necessary correspondence to the MoC through the PD. All STE
appointments should be done in consultation with the PD. The TL will regularly update the PD
about the progress and future course of action of the different activities under the Programme
Estimates.The TL and KeyExpert2 will workunderthe supervisionof the PD.The TL will have the
obligationtodirectlyinformthe EUD of any impedimentto programme delivery of any nature as
soon as it arises. The TL is responsible for the management of the Incidental Budget of the
programme.
The TAT is supported by an Office Manager and Finance Manager (contracted by the Service
Contract Contractor) who provide administrative, financial and logistical support. The TL is
responsible for the recruitment or replacement process of these two positions.
Short Term Experts (STE) (EU contribution through Service Contract)
A pool of short-term experts funded under the service contract is available to implement
programme activities. The PDwill be keptfullyinformed about the selection process and will be
shown the Request for Approval before submission to the EUD.
Programme Officers (EU contribution through Operating Budget)
Programme Officers(PO) are accountable tothe PDfor all aspectsof theirtasks,and work closely
with the KEs on the day-to-day management and implementation of the activities of the
programme. They are the interface between the PTF and the components of the programme,
therefore they are an important channel of two-way communication at all levels within the
programme and with stakeholders. They will perform special tasks assigned by the PD time to
time.
Financial Management Expert (FME) (EU contribution through Operating Budget)
The role of the FME is to provide support to the DPD in preparing the project accounts and
supportingdocumentation.He alsoassistsinpreparingthe financial reportsforthe EUD and GoB.
Support Staff (EU contribution through Operating Budget)
There are foursupport staffs that provide support to the PTF for the everyday office tasks. They
report to the DPD. Their designations are the following:
Computer Operator
Administrative Assistant
Messenger
Peon
The PTF is establishedtosupportthe implementationof the BTPSP.The mainresponsibilityof the
PTF is to provide timely and effective project management support, to monitor the progress of
projectimplementationandtoensure accountabilityfor resources used and to report to the EUD
and MoC on resultsachievedorimpedimentsto effective project implementation encountered.
23. 22
The PTF reports to the EUD and the MoC through formal reporting channels and regular
Programme Steering Committee meetings.
The PTF will inparticularundertake the followingtasks:
Prepare the initial plan of activities and budget; support the PD and DPD/AD to prepare the
Programme Estimatesandbudgets for the approval of the Executing Authority and the EUD.
Ensure the management of all financial, personnel and administrative affairs.
Execute the activities as approved by the Executing Authority and by the EUD and in
accordance with EU procedures.
Support implementing staffs and beneficiaries with technical and planning know-how.
Ensure contributionsare deliveredascommittedandensure thattechnical assistance experts
can perform their tasks in a good working environment.
Holding monthly PTF meeting (members comprising with PD, AD, POs, FME, TL, TAT, KE-2,
representative/s from MoC, representative/s from BFTI, representative/s from EPB and
representative/s from EUD)
Organogram of the PTF
b) The BFTI
This Programme Estimate contains provision for funding all the 15 BFTI personnel during Year-3
(i.e. September 2014 – September 2015). Details of relevant expenses are provided in "C-Pay
Scales" under Annex 3. However, to become a self-sustaining organisation, the BFTI, with the
assistance from BTPSP, has started developing and implementing a Sustainability Strategy
(includinghumanresource mobilizationandfinancing). Activities have been planned accordingly
and are being reflected in the log-frame.
1.6.1.2 Furniture and equipment
Following the 'Date+3' rule of the EU's Practical Guide the procurement under BTPSP has been
completed during PE-1.
1.6.1.3 Transport
The PTF has hiredtwovehicles tosupportthe implementationof project activities, one microbus
and one car. The transportswill continue with negotiated fare or it will hire same nature of new
vehicles if the previous owner/owners do/does not continue.
Programme
Director
Deputy Programme
Director
Financial
Management
Expert
Programme Officer
BFTI, EPB
Programme Officer
MoC
Team Leader
Key Expert-1
BFTI, EPB
Key Expert-2
MoC
Office Manager
Admin Assistant
Junior Expert
24. 23
1.6.1.4 Running Costs
The Operating Costs Budget has a provision for running costs for the PTF and the BFTI. The rent
for office spaces and general running costs under the Operating Costs Budget is from GoB
contribution. For more detail please refer to the detailed budget included in Annex 3.1.6.2
1.6.2 O r g a n i s a t i o n
Funding and Contracting
Executing Authority
Programme Guidance
and Coordination
Government of
Bangladesh
European Union
Delegation
Ministry of Commerce
Project Steering Committee
Management and
Implementation
Project Task Force
Ministry Of
Commerce
Bangladesh
Foreign Trade
Institute
Export
Promotion
Bureau
Project Components
The Contracting Authorities are the Ministry of Commerce, on behalf of the Government of
Bangladesh and the European Union. The monitoring of the implementation of the contract on
behalf of the beneficiaryis conductedby a programme officer at the Delegation of the European
Union of Bangladesh.
The ExecutingAuthority(EA) forthe programme isthe Ministryof Commerce,Bangladesh. The EA
is responsible for technical, administrative and financial management of the programme, for
delivering the programme outputs and for using resources made available to the programme
irrespective of their nature.
The EA has established a Programme Steering Committee (PSC) with responsibility for policy
guidance andco-ordinationbetweenall institutions and groups involved in the programme. The
PSCmeetsat leasttwice a year and at key milestones during the implementation of the project.
The PSC ismade up of:
1. SeniorSecretary/Secretary,Ministryof Commerce Chairperson
2. Additional Secretary,Ministryof Commerce Member
3. JointChief/JointSecretary,EconomicsRelationsDivision(ERD) Member
4. JointChief,IndustryandEnergyDivision,PlanningCommission Member
5. JointSecretary(Development),Ministryof Finance Member
6. DirectorGeneral,IMED Member
Sub-implementing agencies:
7. CEO, BangladeshForeignTrade Institute (BFTI) Member
8. Vice-Chairman,ExportPromotionBureau(EPB) Member
25. 24
Donor
9. Representative,Delegationof the European Union Observer
PTF
10. Programme Director, BTPSP MemberSecretary
11. DeputyProgramme Director,BTPSP Member
12. Team Leader,TAT Observer
13. PTF Trade PolicyExpertandKeyExpert2 Observer
Otherstakeholdersincludingthe private sector, civil society organisations, academics and donor
representatives may be invited as observers with the right to speak.
The role of the PSC is:
1. To oversee and validate the overall direction and policy of the programme.
2. To approve work plans, programme estimates and progress reports.
3. To discuss any implementation problems and provide solutions.
26. 25
2 B U D G E T
The total budget (Imprest account) for this programme estimate is BDT 60,051,572.5 (Euro
587,864.87)
The budget is presented in Annex 3 – Financing Plan. It summarises the estimated costs of
implementing the Programme Estimate 3.
The detailed estimate of costs is in Annex 3 to this programme estimate. The detailed budget is
made up of the estimated cost of the programme estimate activities and sub-activities plus
estimated operating costs necessary for the implementation of the programme estimate.
27. 26
3 F I N A N C I N G P L A N
The table below shows the estimated expenditure planned under the programme estimate (by
activity, sub-activity and operating costs), broken down by contribution of each donor
contributing to the financing.
All financial tablesinthisProgramme Estimate use the exchange rate: 1 € is equal to 102.152 BDT
(Source:http://ec.europa.eu/budget/contracts_grants/info_contracts/inforeuro/inforeuro_en.cf
m )
Code Activities and other costs EU Contribution
Imprest
Component(BDT)
GoB Contribution
(BDT)
Total EU + GoB
(BDT)
Total EU + GoB
(Euro)
1. Activities 22,274,000.00 22,274,000.00 218,047.62
Component0:PTF 3,921,000.00 3,921,000.00 38,383.98
Component1:MoC 2,340,000.00 2,340,000.00 22,907.04
Component2:BFTI 14,472,400.00 14,472,400.00 141,675.15
Component3:EPB 1,540,600.00 1,540,600.00 15,081.45
2. Operatingcosts 28,537,575.00 16,474,268.75 45,011,843.75 440,635.95
Component0:PTF 7,751,625.00 3,480,956.25 11,232,581.25 109,959.48
Component1:MoC 348,750.00 0.00 348,750.00 3,414.03
Component2:BFTI 20,212,200.00 12,993,312.50 33,205,512.50 325,059.84
Component3:EPB 225,000.00 0.00 225,000.00 2,202.60
3. Bank chargesand exchange
differences
4.
Audit/expenditure
verification
4,158,840.00 0.00 4,158,840.00 40,712.27
5.
Contingencies(10%of total
1,2)
5,081,157.50 0.00 5,081,157.50 49,741.15
TOTAL FINANCING PLAN 60,051,572.50 16,474,268.75 76,525,841.25 749,136.98
28. 27
4 C A S H F L O W F O R E C A S T
The cash flowforecast1 forthe executionof the imprest account(EU Contribution) of the budget
of the currentProgramme Estimatesisassessedasfollows:
Item Total Year 3 Q1 Q2 Q3 Q4
Activities(BDT) 22,274,000.00 7,795,900.00 6,682,200.00 5,568,500.00 2,227,400.00
Activities(Euro) 218,047.62 76,316.67 65,414.28 54,511.90 21,804.76
OperatingCosts(BDT) 28,537,575.00 9,988,151.25 8,561,272.50 7,134,393.75 2,853,757.50
OperatingCosts(Euro) 279,363.84 97,777.34 83,809.15 69,840.96 27,936.38
TOTAL (BDT) 50,811,575.00 17,784,051.25 15,243,472.50 12,702,893.75 5,081,157.50
TOTAL (Euro) 497,411.46 174,094.01 149,223.44 124,352.86 49,741.15
1 Cash Flow Forecast does not take into account contingencies.
29. 28
5 T E C H N I C A L A N D A D M I N I S T R A T I V E
I M P L E M E N T I N G A R R A N G E M E N T S
5 . 1 S t e e r i n g C o m m i t t e e
The SteeringCommitteewillmeeteverysix monthsorasrequired.Itapprovesandsupervisesthe
overall approachandstrategyof the project.The Steering Committee examines and verifies the
programme estimates and the progress reports on implementation drawn up and submitted by
the Imprest Administrator and the Imprest Accounting Officer.
5 . 2 M a n a g e m e n t s t r u c t u r e
Under the provisions of the corresponding financing agreement the project has technical and
financial autonomy in managing the resources allocated to it for the imprest component of the
budget of this programme estimate. The imprest component of the budget of this programme
estimate will be implementedbythe imprestadministratorandimprestaccountingofficernamed
below.
5 . 3 I m p r e s t a d m i n i s t r a t o r a n d i m p r e s t a c c o u n t i n g
o f f i c e r
For implementation of the imprest component of the budget of this programme estimate, the
relevantrepresentative of the beneficiary country partially delegates his powers to the imprest
administrator and imprest accounting officer designated below.
Thispartial delegationof powersisconditionalupon:
Strict observance of the rules andproceduressetoutinthe “Practical guide to procedures for
programme estimates (project approach)” and in this programme estimate;
Deposit of the authorised signatures of the imprest administrator and imprest accounting
officer (and of any substitute);
Opening of one or more bank accounts, that require(s) two signatures, that of the imprest
administrator and that of the imprest accounting officer.
The technical and administrative implementing arrangements of this programme estimate
must comply with the rules and procedures set out in the guide to which the web link to this
document is annexed “Practical guide to procedures for programme estimates (project
approach)”.
The designatedimprestadministratoris: Md.FazlulHaque,ProgrammeDirector, BTPSP
The designated imprestaccountingofficeris: Dr.Mohd.AbdusSalam,AccountsDirector,
BTPSP
30. 29
The substitute imprest administrator and substitute imprest accounting officer
5 . 4 P e r i o d c o v e r e d 2
Payments under the imprest component of the budget of this programme estimate can only be
made for expenditure linked to operations properly scheduled during this period.
No furtherexpenditure maybe committedafterthe endof thisperiod.Onlycertainmanagement
transactions3relatingtothe closure of the imprest component of the budget of this programme
estimate can be carried out after this date. Expenditure paid and/or committed before the date
on whichthisprogramme estimate isendorsedbythe Headof Delegation will, on no account, be
covered by the Budget.
5 . 5 A m o u n t o f t h e i m p r e s t c o m p o n e n t o f t h e b u d g e t
o f t h e p r o g r a m m e e s t i m a t e
5 . 6 “ P r o g r a m m e e s t i m a t e ” b a n k a c c o u n t ( s )
The referencesforthe “programme estimate”bankaccountthat requirestwosignatures,thatof
the imprestadministratorandthatof the imprestaccountingofficerare:
For ImprestComponent:
For GoB contribution:
Treasurytransactionwill be made.Nobankaccount will be operated.
2 The start-update maynot be before the date of the programme estimate's signing bythe relevant representative of
the beneficiarycountryand endorsement bythe Head ofDelegation. The date ofendorsement is the trigger date
for expenditure becoming eligible under the Budget.
3 Payments for expenditure incurred during the period covered bythe programme estimate and in drawing up the
request for closure of operations for the imprest component of the budget of the programme estimate.
The designated substitute imprestadministratoris: Md.Musleh Uddin,Deputy Chief,Ministry
of Commerce
The designatedsubstitute imprestaccountingofficeris: Md.MukhterHossain,AssistantChief,
Ministry of Commerce
The period covered by this programme estimate runs from 10/09/2014 to 14/09/2015.
The total amount of the imprest component of the budget of this programme estimate is:
60,051,572.5 BDT
Account in national currency
Bank: SONALI BANK LTD., Karwan Bazaar Branch, Dhaka
A/C Name: BANGLADESH TRADE POLICY SUPPORT PROGRAMME (BTPSP)
Account No: STD 36001169
31. 30
5 . 7 A d v a n c e / p r e - f i n a n c i n g
5 . 8 E l i g i b l e e x p e n d i t u r e
To be eligible, expenditure mustbe;
Necessary for the execution of the actions foreseen in the programme-estimate.
Mentioned in the imprest part of the budget of the programme-estimate.
Covered by the period of the programme-estimate.
Financiallyexecutedbythe imprest administratorandimprestaccountingofficer,within
the limits of sub-delegation granted by the representative of the beneficiary
country(ies).
Paidduringthe period covered by the programme-estimate, using the bank account(s)
under the responsibility of the imprest administrator and imprest accounting officer.
Eventually paid during the period preceding the request of closure of the same bank
account(s)4.
Identifiable and verifiable.
5 . 9 S u p p o r t i n g d o c u m e n t s
The supporting documents will be checked by the EU Delegation’s external auditor. Therefore,
when submitting the replenishment and closure requests to the Head of Delegation, the
supporting documents will be attached to the corresponding records of expenditure.
The supporting documents will have to be archived and kept by the implementing agency.
5 . 1 0 P u b l i c c o n t r a c t a n d g r a n t a w a r d p r o c e d u r e s
The table summarising the powers delegated by the relevant representative of the beneficiary
country for contract and grant award procedures is set out in Annex 4 of this programme
estimate. Decisions concerning the award of public contracts and grants must be referred for
approval to the Head of Delegation excluding decisions related to the award of public contracts
worth up to the equivalent of EUR 60,000
5 . 1 1 C a s h d i s b u r s e m e n t p r o c e d u r e s
Payments will be made in the name and on behalf of the relevant representative of the
beneficiarycountry(ies) fromthe “programme estimate” bank account referred to in section 5.6.
These transactions do not require the intervention of the relevant representative of the
beneficiary country or the Head of Delegation. If necessary, petty cash in national currency may
be kept to pay sundry administrative expenditure. The petty cash will be managed under the
responsibility of the imprest accounting officer.
4 Not applicable for the last programme-estimate.
The amount of the pre-financing that will be paid into the bank account in the local currency
specified above is set at 40% of the imprest component of the budget of this programme
estimate 24,020,629.00 BDT
32. 31
5 . 1 2 S t a f f m a n a g e m e n t
A listof staff,referencesto/textsof the rulesinforce,acopy of the standard contract for contract
staff, pay scales, rates for additional allowances and for daily mission allowances are set out in
Annex 4 to this programme estimate.
5 . 1 3 C h a n g e s t o t h e p r o g r a m m e e s t i m a t e d u r i n g
i m p l e m e n t a t i o n
Anybudget reallocation needs the prior written authorisation of the relevant representative of
the beneficiarycountry,whomustnotifythe Headof the EU Delegation immediately. Any use of
the contingencyreserve needs the prior written authorisation of the relevant representative of
the beneficiary country and of the Head of the EU Delegation.
Any other change to this programme estimate will have to be drawn up in writing and be the
subjectof an addendumtobe beforehand approvedandsignedbythe relevantrepresentative of
the beneficiarycountryandbythe Headof the EU Delegation.If this is not done, no expenditure
arising from the change will be covered by the Budget.
5 . 1 4 I m p l e m e n t a t i o n r e p o r t s
The imprest administrator and imprest accounting officer must draw up one summary interim
implementationreports(atthe six monthpoint) anda full final implementation report. The final
report must be submitted at the latest 30 days after the end of the period covered by this
programme.
Three copiesof the reportsmustbe submitted to the relevant representative of the supervisory
technical Ministry and three copies to the Head of the EU Delegation. They will be sent to the
members of the steering committee two weeks before the scheduled date of its meeting. One
copy per person must be provided.
5 . 1 5 C l o s u r e o f t h e i m p r e s t c o m p o n e n t o f t h e b u d g e t
o f t h e p r o g r a m m e e s t i m a t e
Closure of the imprestcomponent of the budget of this programme estimate must take place as
soon as possible after the end of the period it covers. The closure request, including the final
statementof expenditure of the imprest component of the budget of the programme estimate,
mustbe drawnup and submitted notlaterthanthree months afterthe endof the period covered
by this programme estimate and It must be closed no later than six months after the end of the
period it covers.
The amounts corresponding to ineligible expenditure must be refunded without delay by the
imprestadministratorandthe imprestaccountingofficeror,where applicable, by the third-party
organisation referred to in section 5.2. If they fail to do so, and if a financial guarantee was not
obtained before payment of the pre-financing, the relevant representative of the beneficiary
country will become responsible for the debt and the amounts due will have to be refunded to
the Budgetby the beneficiarycountry within45 days of receiving a request from the Head of the
EU Delegation.
Shouldthe relevantrepresentative of the beneficiary country fail to make repayment within the
above-mentioned deadline, the amounts due will be increased by adding interest:
at the rediscountrate appliedbythe Central Bankof the beneficiarycountry,wherepayments
were in national currency,
33. 32
At the rate applied by the European Central Bank to its principal refinancing operations,
where payments were in EUR 0,
In force on the first day of the month in which the deadline expired, plus three and a half
percentage points.
The defaultinterestshall be incurredoverthe time thatelapsesbetweenthe date of the payment
deadline (exclusive) and the date on which the amounts due are repaid in full (inclusive). Any
partial payments shall first cover the interest thus determined. The balance of the “programme
estimate” bank account must be transferred to the bank account of the succeeding programme
estimate.
5 . 1 6 A u d i t s
Expenditure verification by an external auditor will be carried out at the end of the programme
estimate.
The external auditormaycarry out anyaccounting,technical,administrative andlegal verification
s/he deemsusefulornecessary.Forthispurpose s/he hasa rightto see any document relating to
the project and the implementation of this programme estimate.
5 . 1 7 T a x a n d c u s t o m s a r r a n g e m e n t s
The tax and customs arrangements are those set out in the general conditions of the financing
agreement (Article 13, Annex I, General Conditions, Financing Agreement).
5 . 1 8 O w n r e s o u r c e s
N/A as the operation does not generate own resources.
5 . 1 9 S u s p e n s i v e C l a u s e
1) Attendance of the training/workshop/missionbythe BFTIofficialswillbe consideredasfollows
duringthe periodcoveredbythisPE:
i) No Official canattendmore thantwoof such typesof eventsorganisedabroad
ii) NoOfficial canattendmore thanfour of such typesof eventsorganisedlocallyotherthan
BFTI
2) The salariesof the twonewlyproposedpositions(ResearchAssociate) of BFTIissubjectto the
approval of the positionsbythe Board of BFTI.
34. 33
6 S I G N A T U R E S
The imprest administrator The imprest accounting
for agreement officer
for agreement
(date and signature) (date and signature)
Fakir Firoz Ahmed Dr. Mohd. Abdus Salam
Programme Director Deputy Project Director
Bangladesh Trade Policy Bangladesh Trade Policy
Support Programme Support Programme
For the technical ministry For the Head of the EU
Delegation
for agreement for endorsement
(date and signature) (date and signature)
Hedayetullah Al Mamoon, ndc Pierre Mayaudon
Senior Secretary, Ministry of Commerce Head of Delegation
35. 34
7 A N N E X E S
All annexestothisprogramme estimateare anintegral partthereof.They have the same force as
the programme estimate itself.
Annex 1 Practical Guideto Procedures for Programme Estimates
Annex 2 Logical Framework
Annex 3 Detailed Budget
Annex 4 Detail of Resource Consumption
Annex 5 Explanation of detailed budgetary calculations for activitiesand the operational costs
Annex 6 Summery Tableof powers delegated by the beneficiary country for contractand grantaward
procedures
Annex 7 STAFF MANAGEMENT DOCUMENTS
Annex 8 Financial Identification
Annex 9 Provisional Implementation Timetable
Annex 10 Financial Identification Form(For GoB Account)
36. 35
A n n e x 1 : P r a c t i c a l g u i d e t o p r o c e d u r e s f o r
p r o g r a m m e e s t i m a t e s ( p r o j e c t a p p r o a c h )
Please referto:
http://ec.europa.eu/europeaid/work/procedures/financing/work_programmes/documents/guide
_pratique_dp_version_4.1_2013_en.pdf
37. 36
A n n e x 2 : L o g i c a l F r a m e wo r k f o r Ye a r - 3
Intervention Logic Objectively Verifiable Indicators Sources of Verification Assumptions
Component 0 – Horizontal Component (PTF)
Result 0.1:
The PTF maintains (1) effective internal
and external communications with all
direct and indirect project beneficiaries
and the EUD, (2) ensures that the project
achieves a high level of visibility
throughout Bangladesh and (3) that
informational or promotional events are
effectively and efficiently organised.
3 workshops/round tables in Dhaka
and 3 workshops/round tables in
Chittagong, Khulna and Rajshahi.
Distributematerials and promotional
gifts such as diary,wall calendar,desk
calendar,brochure,pen etc.
2 newsletters will be published.
Workshop reports.
PTF Meeting minutes.
Printingmaterials.
Promotional Items.
PTF members are fully committed.
Component I - Ministry of Commerce (MoC)
Result 1.1:
Modernized structure, functions and
human resource management of MoC and
its attached organisations.
Developing and updating job
description to enhance the
efficiency of MoC.
MoC RestructuringReview
Committee will beestablished.
2 consultativeworkshops for
updatingjob description and
restructuringof MoC.
Revised job description.
Agreed Action Plan of MoC.
GoB reports.
PTF reports.
WB DTIS study.
MoC authority cooperates effectively on agreement
and implementation of revised job description of
MoC.
Sufficientinstitutional capacity to agree new
institutional structures and responsibilities.
Donors support MoC restructuringand institutional
strengthening beyond this Project.
Result 1.2:
Improved capacity and performance of the
MoC in terms of trade policy analysis, trade
policy formulation and implementation.
CG meeting held for finalisingdraft
CTP.
Endorsement of draft CTP by MoC.
Prepare Bengali version of CTP.
1 workshop to finalisethe draftCTP.
Minutes of Core Group Meetings.
Draft CTP (English & Bengali)
presented for endorsement by
MoC and GoB.
MoC and GoB reports.
Key staffs arereleased for capacity building
activities.
Sufficientabsorption capacity of MoC to undertake
trade policy analysis.
Core Group members are actively participatingin
38. 37
Intervention Logic Objectively Verifiable Indicators Sources of Verification Assumptions
Cabinet and GoB records and
reports.
External monitoring mission
reports.
formulatingthe CTP.
Trade-related Ministries and privatesector
representatives comment on draft CTP.
Commitment of senior MoC officials to formulate
reformed trade policy for Bangladesh.
MoC continues to prioritisethe development of a
comprehensive trade policy.
Result 1.3:
Increased capacity of the MoC to
effectively negotiate, coordinate
negotiations on, and implement trade
agreements.
1 training to effectively negotiate,
coordinateand implement
Bangladesh’s tradepolicy.
Evaluations of training.
Trainingreports.
Trade negotiation position papers
produced by the trained staff.
GoB reports.
Trainers’evaluation reports and
results of casestudies.
Rotation of key trained staff to other ministries/roles
is kept to a minimum.
Senior MoC officials & STE engaged in training.
Result 1.4:
Strengthened capacity of the MoC for
inter-ministerial trade policy coordination
and trade communication as well as
government – business consultation on
trade matters.
1 trainingwill beorganised on inter-
ministerial coordination and public
privateconsultations in trade
related issues.
Evaluation reports of trainees &
trainer.
MoC documentation of meetings
with privatesector stakeholders.
Feedback from the government
institutions and privatesector
actors involved.
External monitoringmission’s
reports.
Concerned officialsof MoC engaged in training.
Result 1.5:
Improved capacity of the MoC to develop
and implement a comprehensive
information and communication
2 TNA based trainingprogrammes
on ICT for the ICT cell and relevant
officials.
MoC/GoB reports.
TNA of MoC ICT staff conducted.
Evaluations of ICTtrainings.
External monitoringmission
reports.
MoC staff related to ICT engaged in enhancingskill
on ICT.
MoC determine how best to utiliseother donor
assistancefor ICT
39. 38
Intervention Logic Objectively Verifiable Indicators Sources of Verification Assumptions
technology (ICT) policy, improved
communication processes and information
access.
Component 2 – Bangladesh Foreign Trade Institute
Result 2.1:
Improved capacity and performance of
BFTI in termsof research, training,
advocacy and policy development along
with improved marketing of these services.
4 specialized trainings,Trainingof
Trainers and on-the-job trainingfor
BFTI officials.
2 trainings (local & international) for
BFTI officials’organised by other
institutes.
4 onlinetrainingand internship
programme for BFTI officials.
2 training Programmes jointly
organized by BFTI officialsand STEs.
2 training events in collaboration with
reputed international/partner
organisation
Parttime resource persons/STEs for
developing and conductingDiploma
course.
Developing and launchingmaster’s
degree on International trade.
4 validation/marketingworkshops for
smooth implementation of
educational programmes.
HiringSTEs for 2 policy research and
finalising 4 research studies.
4 round tablediscussions.
Trainingevaluation reports.
BFTI Web site(www.bfti.org.bd).
Presentation reports.
Detail curriculum.
Workshop reports.
Research papers.
Seminar reports.
MoUs.
BFTI marketing plan.
BTPSP progress report.
The CEO holdingsufficientstrategic and operational
freedom to function BFTI effectively.
The CEO drives the development and saleof new
income generating activities.
BoD and BFTI itself accepts the need for change
management.
MoC continues to support the institute.
GoB considers policy recommendations generated
by BFTI.
PTF providingsupportto STEs required by the
institute.
It is noted that the extensive listof Activities to be
completed under PE-3, are critically dependant on
a high level of commitment and supportfrom the
MoC, at an early stage of commencement of PE-3.
The existingcapacity level of the BFTI will not be
ableto complete the listed activitieswithouthigh
augmentation.
40. 39
Intervention Logic Objectively Verifiable Indicators Sources of Verification Assumptions
2 national level seminars/workshops
on trade related important issues.
2 jointprogramme activities with
national/international partner
organisations.
BFTI Branding,Marketing activates
and Administration of new activities.
Up gradation and maintenanceof the
BFTI website.
Component 3 – Export Promotion Bureau
Result 3.1:
An improved and automated system
whereby the EPB will be in a position to
operate effectively and efficiently the
current GSP and future GSP schemes,
including tracing the origin of products
with the aim to ensure authenticity of
documentation and minimise the
possibility of fraud and forgery
Enhanced to GSP automation
software maintenance, hosting
management and help desk
operation.
UpgradingGSP automation software
includingrisk management, training,
additional officerolloutand operation
support.
1 Launching ceremony of GSP
automation system in Chittagong.
4 regional offices visitto assess the
feasibility of establishingGSP
automation system.
EPB reports.
OLAF reports.
DGTAXUD reports.
Web site.
Meeting minutes.
Business Association (BGMEA,
FBCCI, BTMEA, BKMEA, Dhaka
CoCI, Metropolitan CoCI etc.)
EU and delegation of the EU to
Bangladesh Reports.
BTPSP progress reports.
GSP automation systems are fully operational
Workshops,exposurevisits,trainingareconducting
timely.
Increasingthescope of GSP automation.
Institutional capacity of EPB to adopt technology is
found remarkable.
EPB officialsarecommitted and dedicated to adopt
changes through ICT.
RM & PCA units arefully operationalised.
41. 40
Intervention Logic Objectively Verifiable Indicators Sources of Verification Assumptions
Result 3.2:
Knowledge and skills of EPB staff in Post-
Clearance Auditing (PCA), Risk
Management and Rules of Origin increased
through project training activities
EPB officials participatein local
trainingon advanced ICT.
Local trainingto the dealingassistant
of EPB on basic ICTapplications.
Training to develop the capacity of
Risk Management Unit and Post
ClearanceAudit Unit of EPB.
Trainers Evaluation Report.
EPB reports.
EPB Web site.
BTPSP progress reports.
EPB commits to dedicate the time and officialsto
the training.
PTF manages the required expert resources in an
efficient and timely manner.
EPB officialscapableof bringingchanges.
42. 41
A n n e x 3 : D e t a i l e d B u d g e t
BreakdownforActivitiesandSub-Activitiesare providedinthe ‘Table forCostingSub-Activities’(Annex3.1).
Breakdownof total operatingcostsare providedin the ‘Table forCostingOperatingCosts’(Annex 3.2).
Code Activities and other costs
EU Contribution
Imprest
Component
(BDT)
GoB
Contribution
(BDT)
Total EU + GoB
(BDT)
Total EU + GoB
(Euro)
ACTIVITY COST
0
Component0: Horizontal
Component(PTF)
3,921,000.00 0.00 3,921,000.00 38,383.98
0.1.1 Activity 0.1.1 3,921,000.00 - 3,921,000.00 38,383.98
0.1.1.1 Sub-Activity0.1.1.1 2,421,000.00 0.00 2,421,000.00 23,699.98
0.1.1.2 Sub-Activity0.1.1.2 1,500,000.00 0.00 1,500,000.00 14,684.00
1 Component1: MoC 2,340,000.00 0.00 2,340,000.00 22,907.04
1.1.1 Activity 1.1.1 240,000.00 0.00 240,000.00 2,349.44
1.1.1.1 Sub-Activity1.1.1.1 120,000.00 0.00 120,000.00 1,174.72
1.1.1.2 Sub-Activity1.1.1.2 120,000.00 0.00 120,000.00 1,174.72
1.2.2 Activity 1.2.2 358,000.00 0.00 358,000.00 3,504.58
1.2.2.1 Sub-Activity1.2.2.1 No Costs
1.2.2.2 Sub-Activity1.2.2.2 No Costs
1.2.2.3 Sub-Activity1.2.2.3 165,000.00 0.00 165,000.00 1,615.24
1.2.2.4 Sub-Activity1.2.2.4 193,000.00 0.00 193,000.00 1,889.34
1.3.3 Activity 1.3.3 508,000.00 0.00 508,000.00 4,972.98
1.3.3.1 Sub-activity1.3.3.1 508,000.00 0.00 508,000.00 4,972.98
1.4.4 Activity 1.4.4 443,000.00 0.00 443,000.00 4,336.67
1.4.4.1 Sub-activity1.4.4.1 443,000.00 0.00 443,000.00 4,336.67
1.5.5 Activity 1.5.5 791,000.00 0.00 791,000.00 7,743.36
1.5.5.1 Sub-Activity1.5.5.1 STE Service Contract
1.5.5.2 Sub-Activity1.5.5.2 791,000.00 0.00 791,000.00 7,743.36
2 Component2: BFTI 14,472,400.00 0.00 14,472,400.00 141,675.15
2.1.1 Activity 2.1.1 4,807,400.00 - 4,807,400.00 47,061.24
2.1.1.1 Sub-Activity2.1.1.1 556,000.00 0.00 556,000.00 5,442.87
2.1.1.2 Sub-Activity2.1.1.2 4,123,400.00 0.00 4,123,400.00 40,365.34
2.1.1.3 Sub-Activity2.1.1.3 128,000.00 0.00 128,000.00 1,253.03
2.1.2 Activity 2.1.2 1,450,000.00 0.00 1,450,000.00 14,194.53
2.1.2.1 Sub-Activity2.1.2.1 1,450,000.00 0.00 1,450,000.00 14,194.53
2.1.3 Activity 2.1.3 2,304,000.00 0.00 2,304,000.00 22,554.62
2.1.3.1 Sub-Activity 2.1.3.1 2,000,000.00 0.00 2,000,000.00 19,578.67
2.1.3.2 Sub-Activity2.1.3.2 STE Service Contract
2.1.3.3 Sub-Activity2.1.3.3 304,000.00 0.00 304,000.00 2,975.96
2.1.4 Activity 2.1.4 2,616,000.00 0.00 2,616,000.00 25,608.90
2.1.4.1 Sub-Activity 2.1.4.1 STE Service Contract
2.1.4.2 Sub-Activity2.1.4.2 600,000.00 0.00 600,000.00 5,873.60
2.1.4.3 Sub-Activity2.1.4.3 236,000.00 0.00 236,000.00 2,310.28
2.1.4.4 Sub-Activity2.1.4.4 1,780,000.00 0.00 1,780,000.00 17,425.01
44. 43
Code Activities and other costs
EU Contribution
Imprest
Component
(BDT)
GoB
Contribution
(BDT)
Total EU + GoB
(BDT)
Total EU + GoB
(Euro)
5.
Contingencies(10%of total
1,2)
5,081,157.50 0.00 5,081,157.50 49,741.15
TOTAL FINANCING PLAN 60,051,572.50 16,474,268.75 76,525,841.25 749,136.98
45. 44
A n n e x 3 . 1 : T a b l e f o r C o s t i n g S u b - A c t i v i t i e s
Code Activity Description
Cost of means deployed EU
Contribution
(BDT)
Unit Qty Price Total (BDT)
Component 0: Horizontal Component (PTF)
0.1 Result0.1
The PTF maintains(1) effectiveinternal andexternal communicationswithall directandindirectprojectbeneficiariesandthe EUD,(2)
ensuresthatthe projectachievesahighlevel of visibilitythroughoutBangladeshand(3) thatinformational orpromotional eventsare
effectivelyandefficientlyorganised
0.1.1 Activity0.1.1 Managementof the comprehensiveprojectcommunicationsandvisibilitystrategy
0.1.1.1 Sub-Activity0.1.1.1 Supportto organise roundtables/workshopsinDhakaand divisional cities.
- Venue (3divisional cities) 3 Workshops 3 30,000.00 90,000.00 90,000.00
- Catering(3 divisional cities)
70 Participants X 1
day X 3 workshops
210 1,500.00 315,000.00 315,000.00
-Perdiem 10 Officials X 2 Days X
3 Workshops
60 10,000.00 600,000.00 600,000.00
- Transport
6 Officials X 3
Workshops
18 12,000.00 216,000.00 216,000.00
- Materials(Workshopbag,hand-outetc.) (3divisional
cities)
70 Participants X 3
workshops
210 2,000.00 420,000.00 420,000.00
- Communication,visibility&pressrelease (3divisional
cities)
3 workshops 3 25,000.00 75,000.00 75,000.00
- Venue (Dhaka)
3 Workshops/round
tables
3 50,000.00 150,000.00 150,000.00
- Catering(Dhaka)
40 Participants X 3
workshops/round
tables
120 2,000.00 240,000.00 240,000.00
- Materials(Workshopbag,hand-outetc.) (Dhaka)
40 Participants X 3
workshops/round
tables
120 2,000.00 240,000.00 240,000.00
46. 45
Code Activity Description
Cost of means deployed EU
Contribution
(BDT)
Unit Qty Price Total (BDT)
- Communication,visibility&pressrelease (Dhaka)
3 workshops/round
tables
3 25,000.00 75,000.00 75,000.00
Subtotal 0.1.1.1 2,421,000.00 2,421,000.00
0.1.1.2 Sub-Activity0.1.1.2
Programme publicityandcommunicationmaterialsand
channels.
Promotional
materials,
newsletters etc.
- - 1,500,000.00 1,500,000.00
Subtotal 1.1.1.2 1,500,000.00 1,500,000.00
Total of Activity 0.1.1 3,921,000.00 3,921,000.00
Total of Component0 3,921,000.00 3,921,000.00
Component 1: MoC
1.1 Result1.1 Modernizedstructure,functionsandhuman resource managementof MoCand itsattached organizations.
1.1.1 Activity1.1.1
Improvingthe managementandhumanresource developmentskillsof the MoCto modernize the structure andfunctionsof the MoC and
itsattachedorganizations
1.1.1.1 Sub-Activity1.1.1.1
Developingandupdatingjobdescriptiontoenhance the
efficiencyof MoC
STE Service Contract
- Catering
30 Participants X 1
day x 1 workshop
30 2,000.00 60,000.00 60,000.00
- Materials(Workshopbag,hand-outetc.) 30 Participants 30 2,000.00 60,000.00 60,000.00
Subtotal 1.1.1.1 120,000.00 120,000.00
1.1.1.2 Sub-Activity1.1.1.2
Buildconsensusamongstdecision-makersonanaction
plancontainingclearrecommendationsonthe mandate,
organisationand managementof the MoC.
STE Service Contract
- Venue (MoCownpremises) No Cost
- Catering
30 Participants X 1
day x 1 workshop
30 2,000.00 60,000.00 60,000.00
- Materials(Trainingbag,pendrive,hand-outetc.) 30 Participants 30 2,000.00 60,000.00 60,000.00
Subtotal 1.1.1.2 120,000.00 120,000.00
Total of Activity 1.1.1 240,000.00 240,000.00
1.2 Result1.2 Improvedcapacityandperformance of the MoC interms of trade policyanalysis,trade policyformulationand implementation.
47. 46
Code Activity Description
Cost of means deployed EU
Contribution
(BDT)
Unit Qty Price Total (BDT)
1.2.2 Activity1.2.2
Improve the capacityand performance of the MoC staff fortrade policyanalysis,formulationandimplementationleadingtothe
developmentof a comprehensivetrade policy.
1.2.2.1 Sub-Activity 1.2.2.1
On-the-jobsupporttothe Core Group (FormerTPWG) in
finalisingBangladesh’sCTP.
No Cost
1.2.2.2 Sub-Activity 1.2.2.2
Presentationof final draftof CTPtoseniormanagement
of the MoC to seekendorsementof the final draft.
No Cost
1.2.2.3 Sub-Activity 1.2.2.3
Translation,printingandbindingof endorseddraftCTP
intoBengali
STE Service Contract
- Printing&binding - - - 150,000.00 150,000.00
- Circulation - - - 15,000.00 15,000.00
Subtotal 1.2.2.2 165,000.00 165,000.00
1.2.2.4 Sub-Activity 1.2.2.4 Finalizationof draftCTP. STE Service Contract
- Venue 1 Workshop 1 50,000.00 50,000.00 50,000.00
- Catering
35 Participants X 1
day X 1 workshop
35 2,000.00 70,000.00 70,000.00
- Materials(Workshopbag, hand-outetc.)
35 Participants X 1
day X 1 workshop
35 2,000.00 70,000.00 70,000.00
- Communication&visibility 1 workshop 1 3,000.00 3,000.00 3,000.00
Subtotal 1.2.2.2 193,000.00 193,000.00
Total of Activity 1.2.2 358,000.00 358,000.00
1.3 Result1.3 Increasedcapacityof the MoC to effectivelynegotiate,coordinatenegotiationson,andimplementtrade agreements.
1.3.3 Activity1.3.3 Improve throughtrainingandconsultancythe capacityof the MoC to effectivelynegotiate,coordinate andimplementtrade agreements
1.3.3.1 Sub-activity1.3.3.1
SupportMoC to effectivelynegotiate,coordinate and
implementBangladesh’strade policy.
STE Service Contract
- Venue 1 Training X 5 days 5 50,000.00 250,000.00 250,000.00
- Catering
15 Participants X 5
days X 1 training
75 1,500.00 112,500.00 112,500.00
-Laptoprent
15 Participants X 5
days X 1 training
75 1,500.00 112,500.00 112,500.00
![1
Ministry of Commerce European Union
Government of the People’s
Republic of Bangladesh
Bangladesh Trade Policy Support Programme
EuropAid/128513/C/SER/BD
CRIS Decision DCI-ASIE/2008/19619
PUBLIC DIRECT DECENTRALISED OPERATION
INDIVIDUAL COMMITMENT No: 301931
PROGRAMME ESTIMATE No.3
OPERATIONAL PERIOD
FROM 10TH
OCTOBER 2014 TO 14TH
SEPTEMBER 2015
Total amount of the budget of the programme estimate in national currency:
76,525,841.25 BDT (BDT Seventy Six Million, Five Hundred and Twenty Five
Thousand, Eight Hundred and Forty One and Paisa Twenty Five Only)
Total amount of the imprest component of the budget in national currency:
60,051,572.50 BDT (BDT Sixty Million, Fifty One Thousand, Five Hundred and
Seventy Two and Paisa Fifty Only), [Operating Cost (Activities & Operational):
50,811,575.00, Audit: 4,158,840.00, Contingencies: 5,081,157.50]
(This corresponds to EUR 587,864.87 (EUR Five Hundred and Eighty Seven
Thousand, Eight Hundred and Sixty Four and Eighty Seven cents only) according to
the InforEuro of September 2014, being EUR = 102.152 BDT)
The full accounting number must be quoted in all correspondence and on all financial documents.](https://image.slidesharecdn.com/e052f386-eea3-4ce2-8ec8-bcc3361d61c3-150609030359-lva1-app6892/85/PE3-ARIF-26092014-1-320.jpg)
