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Appointment Letter Woody Boyd
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Part 120.25 of the International Traffic in Arms Regulations (ITAR) outlines the definition and requirements for an Empowered Official (EO). One of those requirements [ITAR, Part 120.25 (a)(2)] is the EO must be legally empowered in writing, but there is no required or recommendation format or text for how an EO should be empowered and what should such a document say. While there are lots of options of how you and your organization can do this, there are two templates that have been refined over the years to appoint and designate your EO(s). Many organizations have used and are using them as a baseline. I recommend them as well. They have been recently updated. One is an EO Appointment Letter to be used internally in your organization to appoint EOs and make sure everyone in your organization knows who your EO(s) is/are. The other is an EO Designation Letter to be used externally and sent to the US Department of State, Directorate of Defense Trade Controls, to designate EOs. Feel free to adopt, adapt and modify them to fit the unique nature of your organization. At a minimum compare what you are currently using with these and make adjustments as you and your organization deem appropriate. They have recently been revised.
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Part 120.25 of the International Traffic in Arms Regulations (ITAR) outlines the definition and requirements for an Empowered Official (EO). One of those requirements [ITAR, Part 120.25 (a)(2)] is the EO must be legally empowered in writing, but there is no required or recommendation format or text for how an EO should be empowered and what should such a document say. While there are lots of options of how you and your organization can do this, there are two templates that have been refined over the years to appoint and designate your EO(s). Many organizations have used and are using them as a baseline. I recommend them as well. They have been recently updated. One is an EO Appointment Letter to be used internally in your organization to appoint EOs and make sure everyone in your organization knows who your EO(s) is/are. The other is an EO Designation Letter to be used externally and sent to the US Department of State, Directorate of Defense Trade Controls, to designate EOs. Feel free to adopt, adapt and modify them to fit the unique nature of your organization. At a minimum compare what you are currently using with these and make adjustments as you and your organization deem appropriate. They have recently been revised.
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