1. DEPARTMENT OF RESIDENTIAL
LIFE AND HOUSING SERVICES
Housing Orientation
The Art Institute of Washington
1820 N. Fort Myer Dr.
Arlington, VA 22209
2. The Department of Student Affairs coordinates and oversees
services and programs designed to enhance your experience both in
and out of the classroom. The Department of Student Affairs is
responsible for housing and residence life, referral counseling,
services for student with disabilities and student development
activities
The staff of the Department of Student Affairs is committed to helping
students achieve their educational and personal goals through purposeful
programming and professional service. We have several ways that
students can become involved in activities and events that are designed
to develop their leadership skills, learn more about their chosen
profession, share a hobby or common interest and meet classmates. You
will find that the more you put into your experience here at The Art
Institute of Washington, a branch of The Art Institute of Atlanta, the
more you will take away from it. We encourage you to get involved,
volunteer, be your own advocate and make the most out of your college
experience.
3. DEAN OF STUDENT AFFAIRS-
CANDACE DENNIG
Leads Student Affairs department to include
Interpretive Services, Student Employment
Advisor, Student Support and Disability
Services as well as the Office of Residential
Life and Student Services which provide
student learning and development
opportunities: Student Activities, and
Student Leadership.
Creates and maintain a safe, healthy, and
supportive environment and culture that
synthesizes the intellectual, physical, social,
emotional, and spiritual development of our
students in a holistic way.
Works with the Student Affairs staff, student
groups and other members of the College
community in developing extracurricular
programming assuring integration with the
academic life of the institution and
encouraging student personal growth and
development.
Helps establish a student culture where
diversity is encouraged and where students
learn to respect differences, take
responsibility for their actions, and exercise
leadership.
4. MICHELLE HALLAHAN-
STUDENT SUPPORT AND DISABILITY SERVICES
COORDINATOR
The Disability and Counseling
Services Coordinator develops
and facilitate life skill
workshops for students in the
areas of: Study Skill Strategies,
Time Management, Transition
from High School to College,
Earning the Grades,
Developing Collaborative
Partnerships with Instructors,
Stress Management, Essay
Development, Healthy
Relationships, School Work
Life Balance, and Self-Esteem.
5. THE DISABILITY AND COUNSELING SERVICES COORDINATOR IS THE
FIRST POINT OF CONTACT FOR STUDENTS REQUESTING
ACCOMMODATIONS FOR A DOCUMENTED EDUCATIONAL OR PHYSICAL
DISABILITY.
THE DISABILITY AND COUNSELING SERVICES COORDINATOR LINKS
STUDENTS TO FOLLOWING COMMUNITY RESOURCES: DEPARTMENT
OF SOCIAL SERVICES, ARLINGTON COUNTY HEALTH DEPARTMENT,
HOMELESS SHELTER, EMPLOYMENT OFFICE,
PSYCHIATRIC/MENTAL HEALTH SERVICES, AND CLINICIANS
PROVIDING THERAPY OR COUNSELING.
THE DISABILITY AND COUNSELING SERVICES COORDINATOR
ENCOURAGES STUDENTS TO USE THE CONFIDENTIAL TALK
ONE2ONE STUDENT ASSISTANCE PROGRAM, 24 HOURS A DAY AND 7
DAYS A WEEK AT 888-617-3362.
THE DISABILITY AND COUNSELING SERVICES COORDINATOR IS
AVAILABLE TO MEET WITH STUDENTS MONDAY THRU FRIDAY 8:00AM
TO 5:00PM. HIS OFFICE IS LOCATED ON THE 11TH FLOOR IN SUITE
1107 IN THE DEPARTMENT OF STUDENT AFFAIRS.
YOU ARE IN CONTROL OF YOUR DESTINY!
6.
7. INTERPRETING SERVICES AND STUDENT EMPLOYMENT ADVISOR
Dru Roney-Roney-
Interpreting Services
Department
Caryn Viverito-Student
Employment Advisor
8. STUDENT EMPLOYMENT ADVISOR-
HELP STUDENTS WITH PROFESSIONAL DEVELOPMENT
(WRITING RESUMES, COVER LETTERS, PROFESSIONAL
REFERENCE LISTS, MOCK INTERVIEWS). THROUGHOUT EACH
QUARTER I CONDUCT VARIOUS WORKSHOPS AND ORGANIZE
THE QUARTERLY JOB FAIR. I ALSO ASSIST STUDENTS WITH
FINDING PART-TIME JOBS, INTERNSHIPS, AND FREELANCE
PROJECTS.
Interpreting Services-
Work with the Deaf and Hard-of-Hearing
students. I also coordinate the ASL interpreters
to make sure all communication needs are met.
If you have any questions about Deaf culture or
American Sign Language, please feel free to ask!
10. MISSION OF THE RESIDENTIAL LIFE & HOUSING SERVICES DEPARTMENT
Residence Life fosters the development of respect,
responsibility, and accountability in our students.
Within safe, comfortable, and intellectually engaging
living communities, we nurture students to become
productive citizens and life-long scholars.
11. VALUES
We believe in providing safe, affordable living environment.
We believe in providing diverse programming and premier service
to achieve a strong sense of community.
We value meaningful customer-service based actions that allow
students to have their housing needs met.
We strive to be a valuable resource to all students that come into
our office.
We believe in teaching and demonstrating the practical application
of Life Skills.
12. MEET THE DEPARTMENT OF RESIDENTIAL LIFE
AND HOUSING SERVICES STAFF
Todd Long, Assistant Director of Residence Life and Housing Services
Tara Rhodes, Residence Life Coordinator
Crystal Towers,
River House Apartments
13. ASSISTANT DIRECTOR OF RESIDENTIAL LIFE
AND HOUSING SERVICES –
TODD LONG, M.ED.,
Coordinate and administer the overall
Residential Life Program, including both
student development and operations
components, in assigned residence halls.
Recruit, select, and train Resident
Assistants; monitor work performance for
accuracy and completeness in
accordance with Department and College
goals and objectives; ensure compliance
of staff with established Residential Life
policies and procedures.
Develop and implement staff training and
development programs in conjunction
with Dean of Student Affairs and first point
of contact for conduct issues.
14. RESIDENCE LIFE COORDINATOR
The Residence Life Coordinator works
collaboratively with the RAs to ensure residents
experience a positive living/learning community.
Supervise the staff in their building(s)/ Resident
Advisors
Assist in planning and conducting a
departmental orientation and training workshop
prior to each quarter;
Provide each Resident Advisor’s individual
development through periodic performance
reviews;
Facilitate on-going team building and staff
development opportunities;
Our properties include:
Current Properties
Crystal Towers
River House Apartments
15. RESIDENCE LIFE COORDINATOR
RLC is a professional staff member that live in the
apartment communities.
RLC is responsible for the general supervision and
management of the assigned apartment community.
RLC is responsible for advising, personal and
disciplinary counseling, and helping students
succeed here at The Art Institute of Washington.
16. RESIDENCE LIFE PROGRAMS-SAMPLES
Welcome Back Week
Movie Nights
Superbowl Party
Cookout
Cooking with coupons
Building Community
Diversity Awareness
Breast Cancer
Awareness
Heart Disease
Awarness
Voter Registration
17. RESIDENT ASSISTANTS
Familiarizing students with Residential Life and
Housing Services and The Art Institute of
Washington policies and procedures.
Serving as a liaison between residents and the
Department of Residential and Housing Services.
RA’s also play a big role in planning social,
recreational, and educational/cultural programs.
22. 1. TERM
Your license agreement lasts THREE (3) consecutive
quarters
Summer 2015- Spring 2016
23. …IN YOUR NEW APARTMENT BUILDING
Leasing Office
Concierge Desk
Access Cards
24. 2. OCCUPANCY CHARGE
$3466 per quarter
Can be worked into your financial plan
Subject to increase every (July 1, 2016)
25. 3. LICENSE BREAK PENALTY
IF THE OCCUPANCY OF THE STUDENT IS TERMINATED DUE TO THE
STUDENT’S WITHDRAWAL FROM SCHOOL, THE STUDENT WILL BE
RESPONSIBLE FOR A ONE QUARTER OCCUPANCY CHARGE. ACCADEMICALLY
TERMINATED OR ADMINISTRATIVELY TERMINATED STUDENTS ARE
RESPONSIBLE FOR A ONE (1) QUARTER OCCUPANCY CHARGE UPON
ACCADEMIC OR ADMINISTRATIVE DISMISSAL. IF THE OCCUPANCY OF THE
STUDENT UNDER THIS AGREEMENT IS TERMINATED FOR ANY REASON OTHER
THAN WITHDRAWAL FROM SCHOOL BY THE STUDENT BEFORE THE END OF
THE TERM SPECIFIED, OR IF THE OCCUPANCY OF THE STUDENT IS
TERMINATED BY AI UNDER PARAGRAPH 7 OF THIS AGREEMENT, THE
STUDENT SHALL BE LIABLE FOR LIQUIDATED DAMAGES FOR EARLY
TERMINATION BASED ON THE LAST DATE OF OCCUPANCY. SUCH LIQUIDATED
DAMAGES WILL BE EQUAL TO THE BALANCE OF THE MONTH FROM THE
LAST DAY OF OCCUPANCY PLUS TWO MONTHS. ANY PREPAID AND UNUSED
AMOUNT OF OCCUPANCY CHARGES IN EXCESS OF SUCH LIQUIDATED DAMAGES
WILL BE REFUNDED PER THE PUBLISHED REFUND POLICY OF AI
APPROXIMATELY THIRTY (30) DAYS AFTER THE EFFECTIVE DATE OF THE
TERMINATION (IN ADDITION TO ANY REFUND FROM THE RENT AND
RESTORATION DEPOSIT UNDER PARAGRAPH 5 BELOW, TO WHICH THE
STUDENT MAY BE ENTITLED.)
26. WHAT DOES THIS MEAN????
If you decide to leave school-
sponsored housing before
the conclusion of your license
agreement
(FOR ANY REASON),
you will be assessed a minimum fee
of $2310.
28. TO STAY ELIGIBLE FOR SCHOOL-
SPONSORED HOUSING…
Attend class regularly
Register for classes early
Resolve all Accounting and
Financial Issues
Follow all Housing rules
and regulations
29. 4. LICENSE APPLICATION FEE, RESTORATION FEE AND
LICENSE DEPOSIT
$250 due before move-in
$250 refunded upon successful
check out from school-sponsored
housing (apartment cleaned, keys
returned, etc).
30. 5. PERSONAL PROPERTY OF THE
STUDENT
AIW is not responsible for the personal
property of the students (as a result of fire,
damage, theft or loss)
GET RENTER’S INSURANCE to protect your
property.
31. 6. PARKING
AiW does not operate, control, or
monitor parking at the apartment
complexes or at the school.
32. …I NEED PARKING?
All students who are bringing their vehicles will have the
opportunity to sign up for an available parking space at their
community.
Pricing for parking varies depending on location ($50.00-
$90.00 **Depending on housing
location)
For further questions and inquiries about pricing and availability
for parking, please contact your specific Leasing Office
33. 7. UTILITIES
AiW pays utilities to school-sponsored housing
Only reasonable, ordinary and customary usage by the students
is permitted.
AI reserves the right to charge additional amounts to the
Student(s) assigned to any Unit (jointly and severally) and the
Student agrees to pay or reimburse AI within thirty (30) days of
receipt of AI’s written invoice, the amounts by which the costs of
any one or more of those utility services used in connection with
the Unit during any billing period exceed by more than ten
percent (10%) the average usage of that utility by the other units
in the sponsored housing facility
34. 8. MAINTENANCE
The student is responsible for maintaining cleanliness of the
assigned unit and ensuring that the unit remains in a safe
condition and in proper repair, throughout the Term of this
Agreement, reasonable wear and tear is expected.
Access without notice to the Unit for designated maintenance
personnel is permitted as needed 24 hours a day.
35. 9. INSPECTION
Student will be held responsible for any damage or failure to maintain the
condition of the unit.
AI will inspect the Unit monthly.
AI reserves the right for its employees and agents or the owner of the sponsored
housing facility or its employees and agents to inspect any Unit and property at
any time and without notice for any health, safety, or security reasons or to
insure compliance of the Rules and Regulations, or to inspect or perform
maintenance work.
AI also reserves the rights for its employees or agents to enter the Unit at any
other time if and when the AI Housing staff or any other representative of AI
reasonably and in good faith believes that such entry is necessary (1) to deal
with an emergency affecting the safety of the Unit or of any person, (2) to enforce
the provisions of this Agreement (including the Rules and Regulations) or (3) for
any reasonable purpose.
Students who do not maintain rooms in acceptable hygiene condition will incur
all costs of cleaning services and may be subject to disciplinary action (i.e. fines).
36. 10. RELOCATION OF STUDENTS/CONSOLIDATION
AI will have the right to relocate a student at ANY
time (either permanently or temporarily) for:
(a) incompatibility of roommates
(b) consolidation
(c) a need to repair or renovate the Unit
(d) a good faith judgment of AI that it would be
desirable to reassign students for better
communication, supervision, or general logistical
purposes.
37. 11. RELOCATION CONTINUED
The Student may be terminated from housing or charged for the
cost of relocation or double the Occupancy Charge, either
permanently or temporarily, for failure to comply immediately
upon notice from AI to prepare for incoming students or
maintenance reasons. If the Student refuses to relocate, AI
reserves the right to move the Student’s belongings without his or
her permission and will defer moving charges to the Student’s
account. Should a problem occur between roommates, the Housing
Staff should be notified promptly in order to resolve the situation
in a timely and effective manner. Relocating the Student to another
unit will be an option if the Housing Staff deems it necessary.
38. 12. DAMAGE OR DESTRUCTION
In the event of damage by fire or other casualty that renders the
Unit unusable for the purposes intended herein, this Agreement
will continue unless terminated as provided herein. AI may elect
to terminate this Agreement by notifying Student within thirty
(30) days after the date of the damage, and this Agreement will
terminate on the date set forth in such notice. If the Unit is
completely unusable because of a casualty and it is not reported
in thirty (30) days, this Agreement shall terminate. In the event
of such termination, the Deposit and the pro-rated portion of the
Occupancy Charges representing the remaining portion of the
Term of this Agreement shall be returned to Student
39. 13. NO LANDLORD/TENANT RELATIONSHIP
THE STUDENT ACKNOWLEDGES THAT THIS AGREEMENT IS
INTENDED TO CREATE A LICENSE TO USE THE UNIT AND NOT
TO CREATE A LANDLORD AND TENANT RELATIONSHIP.
STUDENT HEREBY ACKNOWLEDGES THAT IT SHALL NOT
POSSESS ANY RIGHTS AS A TENANT HEREUNDER AND HEREBY
WAIVES ANY RIGHTS OF A TENANT UNDER THE
LANDLORD/TENANT LAWS OF THE STATE WHERE THE
COMPLEX IS LOCATED. The sole right of the Student to use
his/her assigned Unit shall be based upon the license granted in
this Agreement
40. 14. ENTIRE AGREEMENT
This Agreement (including the Rules and Regulations referred to in Paragraph 9
and the Student Code of Conduct found in the Student Handbook, which are
incorporated herein by reference), constitutes the entire agreement between the
parties hereto with respect to the subject matter and supersedes and all prior
and contemporaneous agreements, whether oral or written. There is no other
representation, understanding, promise or agreement between them except
those set forth above or referenced herein. No modification or amendment to
this Agreement will be effective unless it is in writing and is signed by all parties.
Notwithstanding the foregoing, any amendments to the Rules and Regulations do
not need to be signed by Ai or the Student in order to be effective. Such
amendments need only be posted by Ai in the Common Area at a location chosen
by Ai for posting notices or delivered to the Student by U.S. or electronic mail,
and the Student hereby agrees to abide by any such amendments to the Rules
and Regulations
41. HOUSING RULES & REGULATIONS
Fitness Room/Recreation Court
Mandatory Orientation
Mail
Common Areas
Use of Unit
Fire Safety Equipment/Security
Systems
Fire Hazard
Fire Safety
Keys/Access Cards:
Discipline Procedure
Prohibited Items
Occupancy
Explosive/Weapons
Drugs, Narcotics and Drug
Paraphernalia
Common Courtesies
Student Conduct
Guests
Right of Entry
Maintenance
Pets
Swimming Pool (if applicable):
Fitness Room/Recreation Court
42. JUDICIAL PROCESS
WHAT SUBJECTS YOU TO THE JUDICAL
PROCEDURE PROCESS
Alcohol
Drugs, Narcotics, Drug Paraphernalia
Community
Inspections
Student Conduct Physical Injury
43. GUEST POLICY
K. Guests:
A guest is defined as anyone who is not a resident of that specific Unit. All
guests must be at least 18 years of age. Guest visiting hours are:
8:00 AM to 12:00 AM midnight.
Residents shall be responsible and liable for the conduct of their guests and
must remain with their guest at all times. No guests are permitted in the
Unit before or after these hours under any circumstances. In the event a
resident is found to have violated the terms of this paragraph, the resident
may face disciplinary action up to and including termination of the Housing
License and removal from sponsored housing and/or a fine of $100.00 per
day for each day the infraction occurs. The Housing Services Office
reserves the right to deny visiting privileges to anyone at any time, and any
guest may be removed from sponsored housing by the Dean or Director of
Student Affairs of AI or his/her designee.
47. METRO RAIL FARES
Peak SmarTrip® Fares (in effect weekdays from
5 am opening to 9:30 am and 3-7 pm and
weekends midnight to closing)
$2.15 minimum + a $1 surcharge if a paper
farecard is used
$5.75 maximum + a $1 surcharge if a paper fare
card is used
Off-Peak SmarTrip® Fares (all other times)
$1.75 minimum + a $1 surcharge if a paper
farecard is used
$3.50 maximum + a $1 surcharge if a paper
farecard is used
48. METRO RAIL OPERATION HOURS
5 am Weekdays
7 am Weekends
Closes 12 am Sun-Thursday
Closes 3 am Fri-Sat
50. METRO BUS
Metrobus fare for regular routes is $1.60 using a
SmarTrip® card or $1.80 using cash. The fare for
express routes is $3.65 using a SmarTrip® card
or $4 using cash. Fare for seniors and people with
disabilities is 80¢ for regular routes, $1.80 on
express routes.
You must have exact change. Bus operators do
not carry money. Please have your pass, transfer
or exact fare ready when you board.
52. …I GET LOCKED OUT OF MY APARTMENT
DO NOT contact the Leasing Office in your school-
sponsored housing property
Immediately contact your RA or the RA who is on duty
(contact list will be provided)
Your RA will respond and retrieve the key to open your
apartment as soon as they are able and let you into your
apartment
The RA will not leave their copy of the keys with you
53. …I LOSE MY KEYS?
DO NOT contact the Leasing Office or concierge
for a new copy of your key.
Inform your RA or RLC that your keys are lost/stolen.
Your RLC will put in a request order for a new proxy
card and apartment key with your housing
community (apartment building).
You will be notified by your RLC or a representative
from the Department of Residential Life and Housing
Services when you can pick up your new key and
proxy card.
A fee will be applied to the student’s account for the
new proxy card and key.
54. …MY ACCESS CARD STOPS WORKING?
If your access card does not work and
you cannot get into your building, the
Leasing Office at your apartment
complex.
IF your access card cannot be re-
programmed, please contact your RA.
55. …I HAVE A FACILITIES CONCERN?
Facilities concerns include any maintenance concerns or problems within the
apartment (e. g. broken toilet, unavailable hot water, heating/cooling central air
issues, broken garbage disposal).
Any request to fix maintenance problems are taken care of by your RA.
Once your RA is notified of the issue, he/she will put in a work order to your
community building.
DO NOT contact the Leasing Office or concierge unless it is an emergency (e. g.
overflowing toilet, fire).
In the case of a maintenance emergency always contact the Leasing Office or
Concierge first.
56. …I AM HAVING A PROBLEM WITH MY CABLE
AND OR INTERNET?
The Department of Housing Services should be contacted
for any issues concerning cable and/or internet.
Please email Todd Long or Tara Rhodes at the following
email addresses:
ToLong@aii.edu or TaRhodes@aii.edu
Provide Todd or Tara with your community building and
apartment number, as well as a brief description about
your cable and/or internet issue and a contact number to
give Comcast.
57. …I HAVE A ROOMMATE CONCERN?
Any concerns you may have such as getting along with your roommates,
cleanliness issues, or feeling uncomfortable because your roommates are
violating the rules of Ai housing, contact your RA immediately.
For issues with roommates, your RA or RLC will schedule a meeting called a
Roommate Mediation to resolve conflicts within the apartment. All residents
within the apartment are required to attend these mandatory meetings. If
you are unable to attend your scheduled meeting, contact your RA or RLC, inform
them why you cannot make it and reschedule for a new date to avoid penalty for
your absence.
In any case where you witness or feel your roommates are violating any of the Ai
policies (e. g. noise level, drugs, alcohol, pets, paraphernalia) it is your duty to
report the violation to your RA or RLC in order to avoid being penalized!!!!
62. WHAT NEXT?
Go to room 304 and complete the remainder of your
orientation day!
Return to this room after orientation
Return paperwork
Pick up keys
Move in
