How to make payslips for employees, it important to get it right. Smart payroll processing will lead to Happy Employees = Happy Customers = Happy Boss.

1. How to Make Payslips
for Employees: Getting
It Right

2. For employees, there is something quite self-
satisfying about getting their hands on the
payslip at the end of the pay cycle. They see
how much they’ve been paid, how much has
been deposited into their superfund and they
feel happy their hard work is paying off.

3. For an employer, Employee payslips can be an
administrative nightmare. If you’re working with
the traditional mode of accounting, you are
more than likely entering pay information
manually, printing payslips out and then
physically distributing them to employees.
As it’s a legal requirement to provide employees
with a payslip, it’s not something employers can
sweep under the carpet and ‘get to’ when they
can. Or when they have to.

4. So how to make payslips for your employees and
what can you do to streamline this part of the
pay cycle? How can a business owner save time
and money around a necessary administration
procedure?
When we work with clients on their payroll
processing and more specifically the nitty gritty
of employee payslips, we look at the following
areas and see if we can improve on them.

5. Information
• Has the right information been captured?
Names, bank account details, dates. It’s
important it’s correct and in one spot.
• Are employees being paid the correct rate and
are entitlements such as parental leave, sick
leave or overtime being included?
• Have any legal changes such as an increase in
the minimum wage been incorporated and
updated correctly?

6. Administration
• What is the pay cycle and how does this impact
the workload of the payroll officer or
bookkeeper? Is there an opportunity to reduce
the workload by paying monthly instead of
fortnightly or fortnightly instead of weekly?
• How automated is process? Is payroll information
entered manually at every pay cycle or is it largely
automated and streamlined?
• How are payslips distributed? Are they printed off
and handed out to employees? Is there a less
costly alternative to this?

7. Satisfaction
• What is the error rate on employee payslips?
How long would the person responsible for
payroll processing spend on fielding enquiries
from employees about possible incorrect
payments?
• Do employees tend to misplace physical
copies of payslips or do they never receive
them in the first place?
• Does the employee payslip state all the
information it is legally required to?

8. As we work our way through the questions, it
often becomes clear that the actual employee
payslip process can be streamlined and
managed a whole lot better through a cloud
based approach.

9. Payroll processing professionals can adopt ‘self-
service’ style payroll strategies, known as
Employee Self Service (ESS). This is where
employees can access their personal
information, including employee payslips, on a
central portal. Paper is eliminated, time spent
chasing lost payslips is completely taken away
and employees can access their information any
time of day or night and download what they
need to. Very handy at tax time!

10. Cloud accounting strategies such as e-payslips
and online payroll modules keep this cycle
moving in the right direction. Employees get
convenience, choice and predictability. Business
owners get to cut costs, reduce hassle for their
payroll team or bookkeeper and save time.
It’s a bit of a no-brainer, isn’t it?

11. If you’re unsure how to make payslips for
employees, or would like to have a chat about
outsourced payroll, we are here to help. We will
review your current practice and provide
guidance and advice on ways to streamline your
payroll for a better bottom line.
https://www.ikeep.com.au/