1. Facilities Management
February 25th 2014
CountyStat:
Data-Driven Management

2. Outcomes
 Make decisions on data presented
 Identify ways to improve data collection and analysis
 Establish roles and responsibilities of Departments and
County employees
 Determine next steps

3. Next
Steps
Roles
Data
Analysis
Agenda

4. Sustainability

5. 0
10,000,000
20,000,000
30,000,000
40,000,000
50,000,000
60,000,000
70,000,000
2011 2012 2013
Electricity (kWh) Usage - All Facilities
3Year Comparison

6. INCREASE in Electricity (kWh)
2013 in comparison to 2012
Allegheny County Medical Examiner 1146637 83%
Boyce ParkWave Pool 196794 14%
N Park Boat House 13226 1%
Light: S Express. Sect 18B 11496 1%
Light: S Express. Sect 14A 3784 0%
RadioTower: Chas. St. 2425 0%
Boyce Park Res 3-6 890 0%
HartwoodAcres Barn 24 0%

7. DECREASE in Electricity (kWh)
2013 in comparison to 2012
Jail/New -1472145 14%
County Office Building -727921 7%
Clack Center/Marine Hospital -608957 6%
Kane/Scott Center -513022 5%
Kane/McKeesport -511333 5%
S Park Master-Maint Complex -497979 5%
Family Court Division -463205 5%
Settler's CabinWave Pool -448465 4%
S Park Master-Feeder -431825 4%
Shuman Detention Center -403431 4%

8. 0
50,000
100,000
150,000
200,000
250,000
300,000
2011 2012 2013
Natural Gas Usage (MCF)
3Year Comparison

9. Warehouse 1 7,877 37%
Shuman Detention Center 1,873 9%
Kane/Ross Center 1,197 6%
Boyce Park Ski Lodge 1,066 5%
Arsenal Health 988 5%
S Park Master-Feeder 825 4%
Ridge Road Maintenance Bldg 679 3%
S Side Garage 581 3%
INCREASE in Natural Gas (MCF)
2013 in comparison to 2012

10. DECREASE in Natural Gas (MCF)
2013 in comparison to 2012
Kane/Glen Hazel -6,212 -29%
Allegheny County Medical Examiner -2,919 -14%
Maint Bldg Elizabeth -1,256 -6%
Boyce Park Maint Center -1,003 -5%
N Park Master Meter -815 -4%
Hartwood Acres Mansion -664 -3%
S Park Fairground Cottage -611 -3%
Health Dept -512 -2%
Kane/McKeesport -479 -2%
Homestead Center -386 -2%

11. 0
500,000
1,000,000
1,500,000
2,000,000
2,500,000
3,000,000
3,500,000
2011 2012 2013
Water (kGal)
3Year Comparison

12. Boyce Park Filter Room 2,082,912 77%
Boyce ParkWave Pool 578,364 21%
Boyce Park Master Meter 22,136 1%
Kane/Glen Hazel 14,272 1%
Boyce Park Rental 6,986 0%
Boyce Park Ski Lodge 6,941 0%
Kane/Scott Center 1,270 0%
INCREASE in Water (kGal)
2013 in comparison to 2012

13. 0
50,000
100,000
150,000
200,000
250,000
300,000
350,000
400,000
450,000
500,000
2011 2012 2013
Water 2011-2013 (kGal)
3Year Comparison
Without Boyce ParkWave Pool
Without Boyce Park Filter Room

14. Boyce Park Master Meter 22,136 42%
Kane/Glen Hazel 14,272 27%
Boyce Park Rental 6,986 13%
Boyce Park Ski Lodge 6,941 13%
Kane/Scott Center 1,270 2%
INCREASE in Water (kGal)
2013 in comparison to 2012
S Park Pool 237 0%
Shuman Detention Center 200 0%
Kane/Ross Center 180 0%

15. DECREASE in Water (kGal)
2013 in comparison to 2012
City County Building -15,465 20%
N Park Master Meter -9,931 13%
S Park Brownsville Rd -9,820 13%
S Park Broughton Rd -7,198 9%
Jail/New -6,741 9%
Boyce Park Center Rd -5,963 8%
McHafey Rd Pumping Station -5,042 7%
Family Court Division -2,361 3%
Homestead Center -2,237 3%
Round Hill Exhbt Farm -1,717 2%

16. 0
100,000
200,000
300,000
400,000
500,000
600,000
700,000
800,000
900,000
2011 2012 2013
Sewer (kGal)
3Year Comparison

17. Without Boyce ParkWave Pool
Without Boyce Park Filter Room
0
50,000
100,000
150,000
200,000
250,000
300,000
2011 2012 2013
Sewer (kGal)
3Year Comparison

18. INCREASE in Sewer (kGal)
2013 in comparison to 2012
Without Boyce ParkWave Pool
Without Boyce Park Filter Room
Boyce Park Master Meter 54,736 71%
South Park Pool Sewage 12,888 17%
Boyce Park Ski Lodge 6,947 9%
Settler's Cabin Park Pump House 1,927 2%
Warehouse5 Hillcrest/Zimmerly Sewage 314 0%
Shuman Detention Center 200 0%
Health Dept 186 0%
Allegheny County Medical Examiner 114 0%
ThirdAvenueAttendant's Booth 38 0%
South Park-Stoltz Rd Sewage 20 0%

19. DECREASE in Sewer (kGal)
2013 in comparison to 2012
City County Building -15465 38%
Jail/New -7388 18%
Family Court Division -2345 6%
Homestead Center -2237 6%
Kane/McKeesport -2089 5%
South Park Baptist Rd.Sewage -2026 5%
Kane/Scott Center -1832 5%
S Park Pool -1586 4%
40th St Bridge -1406 3%
Kane/Ross Center -1191 3%

20. Highest Energy Index (Btu/SqFt/HDD/Yr)
Allegheny County PA
Year Ending 01/2014
Warehouse 3
Boyce Park Nature Center
Hartwood Acres Res 9-3
Warehouse 1
Allegheny County Medical Examiner
Hartwood Acres Mansion
NPark Nature Center
Settler's Cabin Wave Pool
Hartwood Acres Stable
NPark Adm. Building
0 200 400 600 800

21. Highest Energy Index (Btu/SqFt/HDD/Yr)
Allegheny County PA
Year Ending 01/2014
Warehouse 3
Boyce Park Nature Center
Hartwood Acres Res 9-3
Warehouse 1
Allegheny County Medical Examiner
Hartwood Acres Mansion
NPark Nature Center
Settler's Cabin Wave Pool
Hartwood Acres Stable
NPark Adm. Building
0 200 400 600 800
Demonstrates the needs for better metering
systems.

22. 0
5
10
15
20
25
Courthouse Clack
Center/Marine
Hospital
County Office
Building
STD Clinic Health Dept City County
Building
Warehouse 1 Warehouse 3
Electricity (kWh)/SqFt - Non 24Hr Facilities
Average:
12.7
(kWh/Sq Ft)

23. 0
5
10
15
20
25
Shuman Detention
Center
Kane/Ross Center Kane/McKeesport Kane/Scott Center Kane/Glen Hazel Jail/New
Electricity (kWh)/SqFt - 24 HR
Average:
16
(kWh/Sq Ft)

24. 0
200,000
400,000
600,000
800,000
1,000,000
1,200,000
N Park Skating Rink Boyce Park Wave Pool N Park Adm. Building Pump: N Park Pool Filter Bldg.
Parks - Electricity (kWh)

25. Energy Use Graph - Monthly and Annual Trend for Allegheny County PA
Electricity Fossil Fuels Annual Trend
MBTU
01/2011 thru 12/2013
0
20,000
40,000
60,000
80,000
100,000
01/11 04/11 07/11 10/11 01/12 04/12 07/12 10/12 01/13 04/13 07/13 10/13
Energy Usage Graph
3Year Comparison (2011-13)

26. Energy Cost Graph - Monthly and Annual Trend for Allegheny County PA
Electricity Demand Fossil Fuels Annual Trend
DOLLARS($)
01/2011 thru 12/2013
0
500,000
1,000,000
1,500,000
01/11 04/11 07/11 10/11 01/12 04/12 07/12 10/12 01/13 04/13 07/13 10/13
Energy Cost Graph
3Year Comparison (2011-13)

27. Maintenance

28. 149
62
1-Jan 2-Feb
Total Jobs in Progress
Jan & Feb 2014

29. 38
63
2 2
14
43
2
28
1
17
1
CARP ELECT LOCKSMTH MRBLESTR PAINTER PARKS PLASTER PLUMBER ROOFER STAT_ENG TUCKPNTR
In Progress Jobs
Jan & Feb 2014

30. 0
5
10
15
20
25
30
35
40
45
50
In Progress: Location and Type of Jobs
Jan & Feb. 2014
TUCKPNTR
STAT_ENG
ROOFER
PLUMBER
PLASTER
PARKS
PAINTER
MRBLESTR
LOCKSMTH
ELECT
CARP

31. Jan 2014 Feb 2014
Anticipated
Completion time
3.8 Months
By June/July 2014
Total Hours 5076 3242
Weeks (based
on 80
hours/wk) 63.5 42
Weeks per
trade
(based on 6
primary trades) 10.5 6.75
With the Current 211 in Progress…

32. Challenges of Data Systems
Utility Manager Cityworks
+
 Built acumen of how to use
system
 Very well-organized data
 Great Reporting capabilities
-
 No Real-time Data - only on a
monthly basis
 No integration with City works
+
 Real time data
 Rich data
-
 More training required of staff
that use it
 No integration with UM or
other programs

33. Roles

34. Next Steps

35. Thank you

36. Appendices

37. CARP Work Order
Count
Labor
Cost
Average
Cost
Hours Average
Hours
CARP-CONST/BLD-Cabinets_Hrs 5.00 3,371.37 674.27 173.00 34.60
CARP-CONST/BLD-Cubicles_Hrs 1.00 304.32 304.32 16.00 16.00
CARP-CONST/BLD-Office
Furniture_Hrs
3.00 1,318.71 439.57 67.00 22.33
CARP-CONST/BLD-Picture
Frames/Plaques_Hr
1.00 79.56 79.56 4.00 4.00
Carpenter-Miscellaneous_Hrs 42.0045,650.40 1,086.91 2,306.
00
54.90
INSTALL-Cabinets_Hrs 3.00 5,091.84 1,697.28 256.00 85.33
INSTALL-Cove Base_Hrs 2.00 1,591.20 795.60 80.00 40.00
INSTALL-Finish Hardware_Hrs 1.00 608.64 608.64 32.00 32.00
INSTALL-Flooring_Hrs 3.00 4,410.16 1,470.05 224.00 74.67
INSTALL-Frames_Hrs 3.00 1,392.08 464.03 72.00 24.00
INSTALL-Hardware_Hrs 4.00 6,870.44 1,717.61 356.00 89.00
INSTALL-Locks/Hinges_Hrs 3.00 477.36 159.12 24.00 8.00
INSTALL-Office Furniture_Hrs 1.00 304.32 304.32 16.00 16.00
INSTALL-
Partitions/Doors/Windows_Hrs
11.00 3,663.75 333.07 187.00 17.00
INSTALL-Picture
Frames/Plaques_Hrs
5.00 954.72 190.94 48.00 9.60
Since Nov. 2013

38. 28
3
44
2
1
13
21
1
20
1
16
1
CARP CMNT_FSH ELECT LOCKSMTH MRBLESTR PAINTER PARKS PLASTER PLUMBER ROOFER STAT_ENG TUCKPNTR
In Progress Maintenance Jobs byTrade
January 2014

39. 10
19
1 1
22
1
8
CARP ELECT MRBLESTR PAINTER PARKS PLASTER PLUMBER
In Progress Maintenance Jobs byTrade
February 2014

40. Utility Usage History Graph for Allegheny County PA
Water (kGal) Total Fossil Fuels (MBtu) Electricity(MBtu) Sewer (kGal)
06/2012 thru 05/2013
0
20,000
40,000
60,000
80,000
06/12 07/12 08/12 09/12 10/12 11/12 12/12 01/13 02/13 03/13 04/13 05/13

41. Electricity Cost Breakdown for Allegheny County PA
DOLLARS($)
01/2013 thru 12/2013
0
100,000
200,000
300,000
400,000
500,000
01/13 02/13 03/13 04/13 05/13 06/13 07/13 08/13 09/13 10/13 11/13 12/13

42. Energy Use Graph - Monthly and Annual Trend for Allegheny County PA
Electricity Fossil Fuels Annual Trend
MBTU
01/2013 thru 12/2013
0
20,000
40,000
60,000
80,000
01/13 02/13 03/13 04/13 05/13 06/13 07/13 08/13 09/13 10/13 11/13 12/13

43. 0
10,000
20,000
30,000
40,000
50,000
60,000
70,000
80,000
90,000
100,000
2011 2012 2013
Steam - All Facilities
3Year Comparison